How To Become A Scheduling Assistant: What It Is and Career Path

What is a scheduling assistant and how to become one

Updated January 8, 2025

4 min read

Maintaining schedules can be tedious and confusing, which is why companies hire scheduling assistants to help them keep schedules accurate and orderly. If you want to become a scheduling assistant, you would have to be highly organized and have at least basic experience with office functions.

As a scheduling assistant, most of your day will revolve around maintaining online calendars and booking appointments for your employer. Apart from that, you may also be responsible for answering phone calls, rescheduling or canceling appointments, making travel arrangements, and reminding your employer about their upcoming appointments. In a way, the job is also similar to being an office assistant.

There is no one clear path to becoming a scheduling assistant, and most individuals in this job position are high school graduates. However, you may have an easier time finding viable opportunities with at least an associate's degree.

The average pay for a scheduling assistant is around $32,000 annually. In terms of work environment, you can expect to spend most of your time sitting in front of a computer, but you may also accompany your employer to appointments if need be.

ScoreScheduling AssistantUS Average

Salary

2.6

Avg. Salary $33,760

Avg. Salary $59,228

Stability level

6.0

Growth rate -8%

Growth rate 0.3%

Diversity

3.1

Race

American Indian and Alaska Native 0.73%

Asian 3.83%

Black or African American 9.29%

Hispanic or Latino 16.26%

Unknown 3.87%

White 66.01%

Gender

female 79.07%

male 20.93%

Age - 52

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 52

Stress level

6.0

Stress level is manageable

7.1 - high

Complexity level

4.4

Complexity level is basic

7 - challenging

Work life balance

7.6

Work life balance is good

6.4 - fair

Key steps to become a scheduling assistant

Explore scheduling assistant education requirements

Most common scheduling assistant degrees

Bachelor's

49.8 %

Associate

21.7 %

High School Diploma

13.2 %

Start to develop specific scheduling assistant skills

Skills	Percentages
Patients	25.06%
Patient Care	7.49%
Appointment Scheduling	6.90%
Phone Calls	5.74%
Data Entry	5.49%

Complete relevant scheduling assistant training and internships

Accountants spend an average of Less than 1 month on post-employment, on-the-job training. New scheduling assistants learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a scheduling assistant based on U.S. Bureau of Labor Statistics data and data from real scheduling assistant resumes.

Research scheduling assistant duties and responsibilities

Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
Retrieve patient's medications and previous encounters through EMR online systems.
Scan and index incoming documentation into EMR.
Assist with positioning and preparing patients for surgeon post-operative exam.

Prepare your scheduling assistant resume

When your background is strong enough, you can start writing your scheduling assistant resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a scheduling assistant resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose from 10+ customizable scheduling assistant resume templates

Build a professional scheduling assistant resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your scheduling assistant resume.