Senior administrative associate job description

The MIL Corporation
is seeking a
Systems Administration, Associate (Mid-Tier Administrator - Senior)
to work with a Federal Client in Radford, VA.This role is responsible for all facets of engineering and administering the mid-tier at this client.This includes architecting infrastructure, installing and configuring Application and Web Servers, Portals, and associated software products and operating system configuration in UNIX and Windows environments.


Responsibilities


Responsible for all facets of engineering and administering the mid-tier at this client.This includes architecting infrastructure, installing and configuring Application and Web Servers, Portals, and associated software products and operating system configuration in UNIX and Windows environments.Once deployed, responsible for maintaining the infrastructure to meet availability and performance standards.Must have 1-3 years of experience with WebLogic, Tomcat, Apache, IIS or JBOSS. Specific activities and associated deliverables include: support of these technologies in Dev, Test and Prod environments; assisting in project releases; configuring and installing the middleware technologies; assisting in troubleshooting of reported outages; automating administration tasks.Responsible for maintaining security standards in the mid-tier and ensuring all systems and applications meet ALTESS and ARMY security requirements.Responsible for development and maintenance of mid-tier system monitoring and administrative dashboards to ensure a proactive approach to system management.

Essential Job Functions:

Working tasks in ServiceNow for installing, configuring, patching or troubleshooting Application and Web servers Documenting progress on tickets with in ServiceNow. Periodic review of Army Security Technical Implementation Guides (STIGs) Documenting common knowledge for future team use into Records Management tool Consistent review of literature and current practices to support business requirements and/or new industry technology


Required Qualifications


1-3 years of experience in application server management using WebLogic, WebSphere, IIS, Apache, Tomcat, JBOSS or similar enterprise mid-tier management tool
Knowledge of Application Server architecture in a large enterprise environment using WebLogic, WebSphere, IIS, Apache, Tomcat, JBOSS or similar class server system Knowledge of UNIX and Windows administrations skills Ability to communicate to external customers in a professional manner Background in a Web Application Server environment in a substantially large enterprise Experience with automating maintenance tasks in an IT Configuration Management, Deployment & Orchestration tool such as Ansible/Puppet/CHEF Experience with Powershell Understanding of application network architectures to troubleshoot firewall and port issues Understanding of SSL CompTIA SecurityCertification Computing Environment (CE) Certification (i.e., MCSE, Server , etc.) - can be waived for 90 days after project join date Bachelor's degree in technical field or related discipline or comparable experience in a previous job A minimum of at least 3 years of experience in performing the specified functions 12 years of overall professional experience with a Bachelor's degree. 10 years of overall professional experience with a Master's degree US Citizenship Per federal guidelines, you may be required to show proof of COVID-19 vaccination or willingness to obtain vaccination


Desired Skills
:

Strong communication skills to communicate systems proposals to management and customers and provide systems diagnoses and resolution for current systems Strong organization skills to prioritize work, maintain project schedules and manage tasks to ensure completion of projects within the established schedules Good interpersonal skills to interact with customers, senior level personnel, and team members


Education


BA/BS


Clearance


Secret


Why MIL?

MIL is a dynamic workforce of industry professionals who deliver world-class solutions in cyber, engineering, financial management, and information technology - and we are looking for candidates like you.Whether you're fresh out of college or the military or well into your professional services career, MIL has great job opportunities that might be right for you.

Here at The MIL Corporation, we pride ourselves on the family-like environment instilled amongst our team. Our employees love working here, and it truly shows through our various recognitions & awards. Some of our most recent awards include:

2020, 2019, 2018, & 2017 Top Workplaces Award, The Washington Post (Washington, D.C.) 2019 & 2018 Certified Great Workplace, Great Place to Work® 2018 Fortune, Great Place to Work: Best Place to Work for Diversity 2018, Above & Beyond Award, Employer Support of the Guard and Reserve (ESGR), Department of Defense

If your goal is to help the federal government deploy leading technologies, improve financial management, or defend the nation in cyberspace, The MIL Corporation welcomes you. Become a part of something greater, where you, the people, make the difference.


The MIL Corporation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Title

Sr Administrative Associate

Functional Title

Records Manager Lvl 2

Location

VA - CHANTILLY, VA 20151 US (Primary)

Education

Bachelor's Level Degree

Job Type

Full-time

Job Description

As a member of the COLOSSUS Enterprise Planning and Management team, you will support our customer as a Records Manager. The COLOSSUS team provides Systems Engineering and Technical Assistance (SETA) support for our customer's strategic planning, enterprise architecture, investment planning, policy and governance functions, in addition to general SETA support to government leadership teams. You will work with team members from across government, FFRDC, and SETA teams to perform activities in support of the customer's responsibilities for Federal Records Management. The successful candidate will:

• Understand federal government and customer policy regarding records management compliance requirements and use relevant skills in project and data management and records analysis to translate findings into strategic and tactical recommendations.
• Identify organizational and enterprise information requirements; determine data components and data sources; determine communication requirements; determine information processing requirements; determine information access and control requirements (to include privacy); determine security classification for information; ensure document/records management requirements are properly implemented.
• Support the implementation, maintenance, and improvement of the existing documents/records management plans at the directorate level and then advising subordinate groups and offices in the development of their plans.
• Tailor records management best practices for client use with the aim of optimizing operational efficiency.
• Apply principles and techniques of governance, business management, configuration control and other methodologies as appropriate.
• Coordinate closely with various stakeholders to ensure proper implementation of records management-related processes.
• Maintain and enhance process metrics, including collection, analysis, and reporting methods.

Job Requirements

Required qualifications:

• Active TS/SCI clearance, with CI Poly or willing to take a CI Poly
• IC experience
• BS/BA with 2+ years of demonstrated performance related to tasks above (or Associate's with 5+ years, or 10+ years of demonstrated performance in related tasks)
• Ability to excel as a member of a collaborative team through open communication, transparency, and flexibility
• Ability to relate professionally with senior Government customers and colleagues
• Strong written and verbal communication skills

Desired qualifications:

• BA degree with 5+ years of demonstrated performance in related tasks
• Training or certifications related to functional responsibilities, such as National Archives and Records Administration (NARA)

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

Security clearance required

TSSCI CI Poly

Travel

0 - 10%

Grade: F

FTE: 100%

The Division of Pediatric Critical Care Medicine at Stanford University is seeking an Administrative Associate 3 to provide executive level administrative and operational support with limited supervision. The incumbent will primarily support the Division Chief. S/he is expected to intuitively translate incoming requests and indirect requirements into achievable goals; s/he will create systems and processes through which objectives are met in a timely manner and with the highest quality. The incumbent will coordinate all activities of the Division Chief in liaison with other members of the Division and the Department at large.

Duties include:

• Act on behalf of the supervisor, and chief in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets, which may utilize specialized software and systems.
• Oversee and maintain the Division website.
• Serve as the primary liaison between the Division and the Department for all Academic Affairs, Credentialing and Billing actions.
• Under the direction of the Medical Director - create and maintain the on-call/attending schedule for MD's attending in the Pediatric Intensive Care Unit.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. May plan and coordinate office moves and/or minor renovation projects.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

• College degree in Business Administration
• Experience supporting Division Chief and Medical Director
• Experience working in a PICU administrative office
• Three to five years Stanford experience assisting senior faculty with their scholarly work and output.
• Advanced computer skills including but not limited to PowerPoint, Adobe Acrobat, Excel, Photoshop and web-based management.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• General office environment.
• Travel to/from campus locations.