How to hire a spa coordinator

How to hire a spa coordinator, step by step

Here's a step-by-step spa coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a spa coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new spa coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your spa coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a spa coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A spa coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, spa coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of spa coordinators.

   Type of Spa Coordinator	Description	Hourly rate
   Spa Coordinator		$10-17
   Personal Service Manager	Personal service managers must have skills in communication, listening, problem-solving, tact, diplomacy, confidence, and patience. They oversee services, ensure that business needs are being met, supervise associates in customer service, and provide customer assistance... Show more	$25-58
   Personal Stylist	Personal stylists must be individuals with an eye for visual composition and proportion, commercial awareness, the ability to meet deadlines, and excellent work ethic. This position requires an associate's degree in fashion merchandising, 4 to 5 years of personal fashion styling, and AICA certification... Show more	$10-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Reservations
   • Booking
   • Customer Service
   • Front Desk
   • Cleanliness
   • Phone Calls
   • Spa Treatments
   • Spa Guests
   • Confirmation Calls
   • Spa Services
   • Appointment Scheduling
   • Retail Sales
   • Greeting Guests
   • Spa Products

   Check all skills

   Responsibilities:

   • Interview new therapists, manage existing therapists, prepare schedules, oversee proper booking of appointments, and organize room assignments.
   • Manage day-to-day operations including reception, reservations, hosting and maintenance.
   • Front desk: product knowledge and study, booking, phones, checking in and out, product information and sales.
   • Open and close POS system.
   • Help Medicaid eligible members to secure both physical and behavioral services in the community by reviewing and preparing prior authorization requests.
   • Design customized PowerPoint marketing material for both prospective and existing client presentations addressing investment philosophy, investment strategy and portfolio analysis.

3. Make a budget

   Including a salary range in your spa coordinator job description is one of the best ways to attract top talent. A spa coordinator can vary based on:

   • Location. For example, spa coordinators' average salary in alabama is 35% less than in new york.
   • Seniority. Entry-level spa coordinators 41% less than senior-level spa coordinators.
   • Certifications. A spa coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a spa coordinator's salary.

   Average spa coordinator salary

   $14.06hourly

   $29,251 yearly

   ---

   Entry-level spa coordinator salary

   $22,000 yearly salary

   Updated December 13, 2025

4. Writing a spa coordinator job description

   A job description for a spa coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a spa coordinator job description:

   Spa coordinator job description example

   Come be a part of something bigger!
   
   Benchmark | Pyramid is a strong believer in offering our employees Work-Life Effectiveness through, practices, policies, and programs to help our employees achieve success at both work and home. Here are just some of the great benefits we offer:
   Full Time employees have access to Medical and Dental insurance to fit your needs Benchmark University (You can grow both personally and professionally through on-line webinars and self-study courses) 401K match (Let us help you build your financial future) Companywide Hotel Room Discounts (Who doesn't love to get away) Paid Time OffEmployee Assistance Program (We are here to support you) Employee family events (bring the kids!) Partnerships and discounts with major retailers such as AT&T, Verizon and Dish to name a few Many more, please inquire for more details
   
   With five luxurious treatment rooms, two treatment rooms for two, the Spa at Willows Lodge combines the best of the convenient resort amenities and serene spa atmosphere. Guests can indulge in a massage or treat themselves to a body treatment, then enjoy the resort's vibrant gardens and farm-to-table food.
   
   What you will have an opportunity to do:
   Job Summary
   Serves as direct link with the spa guests and potential spa guests
   
   Job ResponsibilitiesGreet and welcome guests to the Spa.Checks guests in for their treatment.Troubleshoot and problem-solve guest customer problems, following established guidelines.Conduct cash transactions, counting and providing change as necessary.Thoroughly understand and adhere to proper credit, check cashing, and cash handling policies and procedures.Coordinate with massage therapists, estheticians, and nail techs for timing of treatments.Post transactions to guests' accounts.Stock supplies in the Spa.Inspect the Spa for cleanliness and appearance. Keep work area clean and organized.Maintain up-to-date knowledge of Lodge and Spa services, products, and procedures.Provide information in response to guest inquiries about spa treatments and hotel services.Answer incoming telephone calls within first three rings.Make spa reservations and schedule therapists, estheticians, and nail techs accordingly.Perform spa check-out process and post final charges.Support, maintain, and participate in other duties as determined necessary by supervisor.
   
   Weekend availability is a must.
   
   What are we looking for?
   Someone with an engaging and welcoming personality Someone with a strong attention to detail Someone who can work under pressure in a fast-paced environment Someone with a passion for creating an exceptional experience for all guests Someone with excellent communication skills Someone who can frequently bend, push/pull, and lifting/carrying of up to 30 lbs. and occasional lifting/carrying of up to 50 lbs.Someone with a flexible schedule that allows them to work weekends and holidays
   
   Benchmark Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
   
   Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right spa coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your spa coordinator job on Zippia to find and recruit spa coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with spa coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new spa coordinator

   Once you've selected the best spa coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new spa coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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