Administrative assistant/supervisor job description
Updated March 14, 2024
8 min read
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Example administrative assistant/supervisor requirements on a job description
Administrative assistant/supervisor requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in administrative assistant/supervisor job postings.
Sample administrative assistant/supervisor requirements
- Bachelor's Degree in Business Administration or related field.
- Previous experience in an administrative or supervisory role.
- Proficiency in Microsoft Office Suite.
- Excellent organizational and time management skills.
- High level of attention to detail.
Sample required administrative assistant/supervisor soft skills
- Excellent interpersonal and communication skills.
- Proactive problem-solving and decision-making abilities.
- Ability to prioritize tasks and manage multiple assignments.
- Flexible and adaptable to changing demands.
Administrative assistant/supervisor job description example 1
Graybar administrative assistant/supervisor job description
Make a difference.
As an Assistant to the Warehouse Supervisor you will ensure our warehouse is a smooth operating machine and that our products get where they need to be. In this role, you will receive, store, select, pack, and ship warehouse inventory. Technology will be needed for this role in warehouse management system locations.
Shift is full-time 10:00am - 7:00pm M-F, no weekends, paid holidays.
Pay is $25.50 per hour.
In this role you will:
Work with drivers to determine routing for trucks and ensure loading operations are in compliance Select stock to fill customer orders Load and unload delivery vehicles Maintain warehouse equipment and material Supervise warehouse personnel and prepare various inventory reports on occasion
What you bring to the table:
2+ years warehouse and logistics experience preferred Leadership skills Ability to safely perform physical activities associated with warehouse work Knowledge of proper use of PPEExperience using warehouse management systems
Why should you join Graybar?
At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it's the right thing to do and the right way to run our business.We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team.
That's what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.
Apply now and find out what's next for you.
At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! As a full-time employee of Graybar, you will accrue THREE weeks of vacation during your first 12 months, and will have access to a wide variety of our benefits. Benefits include: Medical Insurance and Prescription Drug, Dental Insurance, Vision Plan, Life Insurance, Flexible Spending Accounts, Disability Benefits, Profit Sharing Plan, 401(k) Savings Plan, Paid Vacation, Sick Days and Holidays, Employee Recognition Program
Equal Opportunity Employer/Vet/Disabled
Not the right fit? Let us know you're interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!
As an Assistant to the Warehouse Supervisor you will ensure our warehouse is a smooth operating machine and that our products get where they need to be. In this role, you will receive, store, select, pack, and ship warehouse inventory. Technology will be needed for this role in warehouse management system locations.
Shift is full-time 10:00am - 7:00pm M-F, no weekends, paid holidays.
Pay is $25.50 per hour.
In this role you will:
Work with drivers to determine routing for trucks and ensure loading operations are in compliance Select stock to fill customer orders Load and unload delivery vehicles Maintain warehouse equipment and material Supervise warehouse personnel and prepare various inventory reports on occasion
What you bring to the table:
2+ years warehouse and logistics experience preferred Leadership skills Ability to safely perform physical activities associated with warehouse work Knowledge of proper use of PPEExperience using warehouse management systems
Why should you join Graybar?
At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it's the right thing to do and the right way to run our business.We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team.
That's what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.
Apply now and find out what's next for you.
At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! As a full-time employee of Graybar, you will accrue THREE weeks of vacation during your first 12 months, and will have access to a wide variety of our benefits. Benefits include: Medical Insurance and Prescription Drug, Dental Insurance, Vision Plan, Life Insurance, Flexible Spending Accounts, Disability Benefits, Profit Sharing Plan, 401(k) Savings Plan, Paid Vacation, Sick Days and Holidays, Employee Recognition Program
Equal Opportunity Employer/Vet/Disabled
Not the right fit? Let us know you're interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!
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Administrative assistant/supervisor job description example 2
Idaho Central Credit Union administrative assistant/supervisor job description
Offers training and development for new team members. Coaches team members to provide EAGLE service while pursuing permanent corrective action. Understands, coaches and ensures compliance is maintained for regulations including the FDCPA, GLBA, TCPA and NCUA
Responsibilities
* Supervises collection of past due loans, credit cards and overdrawn share accounts.
* Accelerated learning of advanced Member Assistance activities.
* Promotes a positive and professional environment based on Idaho Central Credit Union's core values.
* Answers or refers procedural questions from Officers and Representatives.
* Supervises collection team members.
* Completes and executes training classes and learning paths.
* Responsible for assisting with, supporting, completing and coaching duties and responsibilities of Member Assistance Representatives and Officers.
* Recommend extensions, interest rate reductions, alternate payments and settlements.
* Analyze delinquency reports and work loss/deficiency accounts.
* Correspond with Attorneys, Collection Agencies, State and Federal Courts, Recovery Agents and Law Enforcement Agencies.
* Manage, support and process Bankruptcies, Foreclosures, Fraud, Probate Claims, Repossessions, etc.
* Additional duties as assigned.
Qualifications
Bachelor's Degree in Business or related field preferred, 2 years of experience required. Excellent communication and interviewing skills. Proficient on computer, typing and input. Ability to maintain the confidentiality of Credit Union and member records at all times. Basic business math and English skills. Proficient in fundamentals of collection, phone etiquette, letter writing, credit reporting analysis, basic personal finance skills including, budgeting, risk analysis and loan to value calculations. Must be goal focused, self-motivated and have good leadership/inter-personal skills.
Performance Standard:
An effective Member Assistance Supervisor is responsible for and measured by providing, achieving and improving the following areas:
* Team member performance and production
* Team member professionalism
* Short-term and long-term goals
* Providing service recovery
* Reducing delinquency and minimizing losses
* Maintain a high internal NPS and CultureView
* Team member improvement
* Compliance with all applicable laws and regulations
Physical Requirements:
* Perform tasks requiring manual dexterity (processing paperwork, filing, stapling, sorting, collating, typing, counting cash, etc.).
* Sit for extended periods of time.
* Lift 20-40 pounds of applicable supplies including but not limited to copy paper, cash drawers, marketing material, etc.
* Repetitive motion using wrists, hands, and fingers.
* Reach keyboards.
* Ability to operate basic office machines (calculator, computer, telephone, copy machine, fax machine, etc.).
The above statements reflect the general details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be inherent of the job.
Must be eligible for membership at Idaho Central Credit Union to obtain employment.
Idaho Central Credit Union is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, age, disability, protected veteran status or other characteristics protected by law.
Responsibilities
* Supervises collection of past due loans, credit cards and overdrawn share accounts.
* Accelerated learning of advanced Member Assistance activities.
* Promotes a positive and professional environment based on Idaho Central Credit Union's core values.
* Answers or refers procedural questions from Officers and Representatives.
* Supervises collection team members.
* Completes and executes training classes and learning paths.
* Responsible for assisting with, supporting, completing and coaching duties and responsibilities of Member Assistance Representatives and Officers.
* Recommend extensions, interest rate reductions, alternate payments and settlements.
* Analyze delinquency reports and work loss/deficiency accounts.
* Correspond with Attorneys, Collection Agencies, State and Federal Courts, Recovery Agents and Law Enforcement Agencies.
* Manage, support and process Bankruptcies, Foreclosures, Fraud, Probate Claims, Repossessions, etc.
* Additional duties as assigned.
Qualifications
Bachelor's Degree in Business or related field preferred, 2 years of experience required. Excellent communication and interviewing skills. Proficient on computer, typing and input. Ability to maintain the confidentiality of Credit Union and member records at all times. Basic business math and English skills. Proficient in fundamentals of collection, phone etiquette, letter writing, credit reporting analysis, basic personal finance skills including, budgeting, risk analysis and loan to value calculations. Must be goal focused, self-motivated and have good leadership/inter-personal skills.
Performance Standard:
An effective Member Assistance Supervisor is responsible for and measured by providing, achieving and improving the following areas:
* Team member performance and production
* Team member professionalism
* Short-term and long-term goals
* Providing service recovery
* Reducing delinquency and minimizing losses
* Maintain a high internal NPS and CultureView
* Team member improvement
* Compliance with all applicable laws and regulations
Physical Requirements:
* Perform tasks requiring manual dexterity (processing paperwork, filing, stapling, sorting, collating, typing, counting cash, etc.).
* Sit for extended periods of time.
* Lift 20-40 pounds of applicable supplies including but not limited to copy paper, cash drawers, marketing material, etc.
* Repetitive motion using wrists, hands, and fingers.
* Reach keyboards.
* Ability to operate basic office machines (calculator, computer, telephone, copy machine, fax machine, etc.).
The above statements reflect the general details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be inherent of the job.
Must be eligible for membership at Idaho Central Credit Union to obtain employment.
Idaho Central Credit Union is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, age, disability, protected veteran status or other characteristics protected by law.
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Administrative assistant/supervisor job description example 3
ABM Industries administrative assistant/supervisor job description
**Overview**
**Specific Duties / Essential Job Functions:** (Other duties may be assigned.)
+ Achieve operational performance and functional service activities.
+ Provide technical guidance and interpret policies and procedures to assist front-line employees in performing functional tasks.
+ Monitor and maintain appropriate staffing levels.
+ Ensure that future schedules are complete (days off, vacations, etc.)
+ Ensure all call offs are covered.
+ Accommodate increased / decreased client staffing requests.
+ Manage employee lunches and breaks.
+ Manage the No-Fault Attendance Policy
+ Participate in client briefings and communicate with Client representatives on a frequent basis regarding operations.
+ Manage daily schedules.
+ Maintain daily shift report for managers.
+ Perform basic administrative and payroll functions (if applicable).
+ Maintain communication with Duty Managers to maintain optimum staffing levels.
+ Effectively coach, counsel and discipline employees.
+ Conduct service audits.
+ Responsible for the movement of personnel between checkpoints
+ Work with Safety Quality Manager to ensure the safety and security of the operation.
+ Set positive, professional example for workforce.
+ Ensure front-line employee compliance with all safety, security, compliance and quality standards and procedures established by the Company, by our Clients, and by regulatory authorities.
+ Miscellaneous duties as assigned
**Supervisory Responsibilities:**
+ Front-Line employees on designated account and shift.
**Other:**
+ **Physical Demands:** _The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
+ The individual may be required to stand and walk for 2/3 or more of the work shift.
+ Individual may be required to talk, hear and use hands to handle or feel for 2/3 or more of the work shift.
+ Individual may be required to lift 50 pounds or more for up to 1/3 of the work shift.
+ **Work Environment:** _The work environment characteristics described herein are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
+ The work environment has a moderate to heavy noise level.
+ **Specific Job Knowledge, Skill, and Ability:** _To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements described herein are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position._
**Language Skills:**
+ Ability to communicate effectively in the English language. Ability to read and interpret documents such as safety rules, operating and procedure manuals, and handbooks.
+ Ability to effectively present information, including in written form, and respond to questions from passengers, managers, clients, customers and the general public.
**Math Skills:**
+ Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
**Computer Skills:**
+ Basic understanding of computer software programs, including Microsoft Office.
**Reasoning Ability:**
+ Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
+ Employee must comply with the Company's management grooming standards and must wear his or her SIDA badge/Airport ID at all times.
+ Employee must comply with and enforce all guidelines and policies set forth in the Air Serv Corporation Employee Handbook. These policies include, but are not limited to, the Company's Zero Tolerance Discrimination and Harassment Policy, Retaliation Policy, Ethics Policy, and Security Policy.
**Education:**
High school diploma or GED required. College degree or equivalent work experience preferred.
**Experience:**
Previous management experience preferred
**Overall** **:**
Must be 18 years of age or older.
Must submit to and pass a drug screen.
Must meet all requirements to receive required airport SIDA badge and Customs Seal (if applicable), including successful completion of a background check and ten-year work history.
REQNUMBER: 29316
**Specific Duties / Essential Job Functions:** (Other duties may be assigned.)
+ Achieve operational performance and functional service activities.
+ Provide technical guidance and interpret policies and procedures to assist front-line employees in performing functional tasks.
+ Monitor and maintain appropriate staffing levels.
+ Ensure that future schedules are complete (days off, vacations, etc.)
+ Ensure all call offs are covered.
+ Accommodate increased / decreased client staffing requests.
+ Manage employee lunches and breaks.
+ Manage the No-Fault Attendance Policy
+ Participate in client briefings and communicate with Client representatives on a frequent basis regarding operations.
+ Manage daily schedules.
+ Maintain daily shift report for managers.
+ Perform basic administrative and payroll functions (if applicable).
+ Maintain communication with Duty Managers to maintain optimum staffing levels.
+ Effectively coach, counsel and discipline employees.
+ Conduct service audits.
+ Responsible for the movement of personnel between checkpoints
+ Work with Safety Quality Manager to ensure the safety and security of the operation.
+ Set positive, professional example for workforce.
+ Ensure front-line employee compliance with all safety, security, compliance and quality standards and procedures established by the Company, by our Clients, and by regulatory authorities.
+ Miscellaneous duties as assigned
**Supervisory Responsibilities:**
+ Front-Line employees on designated account and shift.
**Other:**
+ **Physical Demands:** _The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
+ The individual may be required to stand and walk for 2/3 or more of the work shift.
+ Individual may be required to talk, hear and use hands to handle or feel for 2/3 or more of the work shift.
+ Individual may be required to lift 50 pounds or more for up to 1/3 of the work shift.
+ **Work Environment:** _The work environment characteristics described herein are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
+ The work environment has a moderate to heavy noise level.
+ **Specific Job Knowledge, Skill, and Ability:** _To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements described herein are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position._
**Language Skills:**
+ Ability to communicate effectively in the English language. Ability to read and interpret documents such as safety rules, operating and procedure manuals, and handbooks.
+ Ability to effectively present information, including in written form, and respond to questions from passengers, managers, clients, customers and the general public.
**Math Skills:**
+ Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
**Computer Skills:**
+ Basic understanding of computer software programs, including Microsoft Office.
**Reasoning Ability:**
+ Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
+ Employee must comply with the Company's management grooming standards and must wear his or her SIDA badge/Airport ID at all times.
+ Employee must comply with and enforce all guidelines and policies set forth in the Air Serv Corporation Employee Handbook. These policies include, but are not limited to, the Company's Zero Tolerance Discrimination and Harassment Policy, Retaliation Policy, Ethics Policy, and Security Policy.
**Education:**
High school diploma or GED required. College degree or equivalent work experience preferred.
**Experience:**
Previous management experience preferred
**Overall** **:**
Must be 18 years of age or older.
Must submit to and pass a drug screen.
Must meet all requirements to receive required airport SIDA badge and Customs Seal (if applicable), including successful completion of a background check and ten-year work history.
REQNUMBER: 29316
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Updated March 14, 2024
Updated March 14, 2024