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Administrative functional support skills for your resume and career

Updated January 8, 2025
2 min read
Below we've compiled a list of the most critical administrative functional support skills. We ranked the top skills for administrative functional supports based on the percentage of resumes they appeared on. For example, 16.3% of administrative functional support resumes contained generate reports as a skill. Continue reading to find out what skills an administrative functional support needs to be successful in the workplace.

15 administrative functional support skills for your resume and career

1. Generate Reports

Here's how administrative functional supports use generate reports:
  • Use software to compile and generate reports, statistics, time-lines, tables, graphs, correspondence, and presentations.

2. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how administrative functional supports use human resources:
  • Tracked all human resources work flow data through SAP system.
  • Establish controls in support of multi-programs involving finance, human resources, and timekeeping.

3. Functional Unit Processes

Here's how administrative functional supports use functional unit processes:
  • Provided data and information to others on functional unit processes and procedures.

4. Word Processing

Here's how administrative functional supports use word processing:
  • Performed administrative duties, including enrollment kit preparation, generating correspondence, word processing, creating and maintaining spreadsheets and photocopying.
  • Performed administrative functions including record management; typing and word processing of correspondence; production of reports and spreadsheets.

5. SharePoint

Here's how administrative functional supports use sharepoint:
  • Provide inventory management by keeping uploading current contracts to internal SharePoint site and filing all archived materials in proper storage areas.
  • Identified need for and developed SharePoint solution to enable trend analysis and tracking for improved performance management and service delivery.

6. Business

Here's how administrative functional supports use business:
  • Created documentation to support new business system and trained approximately 200 people in the procurement and material management modules.
  • Supported Purchasing personnel in various facilities through the implementation of new business system.

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7. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how administrative functional supports use data entry:
  • Participate in non-recurring departmental projects involving spreadsheet preparation and data entry in LX (learning Exchange).
  • Post payments and data entry for medical billing Maintains and updates employee personnel records and ensures that annual requirements are met.

8. Expense Reports

Here's how administrative functional supports use expense reports:
  • Prepare expense reports, route telephone inquiries to the appropriate team members, drafting correspondence, mail and PowerPoint presentations.
  • Travel Arrangements and expense reports for division personnel using Concur and The Edge.

9. Administrative Tasks

Here's how administrative functional supports use administrative tasks:
  • Coordinate administrative tasks such as apartment changes, apartment condition assessments, staff scheduling and payroll.
  • Supported personnel with various administrative tasks as needed..

10. DOD

Definition of Done (DoD) is a set of deliverables that are needed to devise software. These deliverables are valuable to the system and can be exemplified by writing code, coding comments, unit testing, integration testing, design documents, release notes, and so on.

Here's how administrative functional supports use dod:
  • Provide administrative support on correspondence in accordance with DoD policies and regulations.
  • Prepared documents that are accurate and in compliance with DOD, ARMY, and USAREC guidelines and procedures.

11. Computer System

Here's how administrative functional supports use computer system:
  • Prepare equipment and tapes for loading on a variety of computer systems.
  • Maintained and tracked student files, accessed student records using multiple proprietary university computer systems.

12. Travel Arrangements

Here's how administrative functional supports use travel arrangements:
  • Key Responsibilities: Calendar coordination/management, meeting planning, facilitate all domestic and international travel arrangements.
  • Arrange meetings for Program Manager locally, teleconferences with various departments in the US and travel arrangements when required.

13. Office Operations

Here's how administrative functional supports use office operations:
  • Organized office operations to include publications and forms administration and office administrative procedures.
  • Coordinated daily hospital administration office operations

14. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how administrative functional supports use financial statements:
  • Utilized financial reporting software to generate financial statements and created new template reports for portfolio turnover analysis and expense cap monitoring.
  • Promoted to Administrative Assistant after one year* Mastered office programs to create spreadsheets and documents* Generated and interpreted complex financial statements

15. Business Processes

Here's how administrative functional supports use business processes:
  • Assist in assessing the efficiency and effectiveness of business processes, undertake process re-engineering and change management and prepare project documentation.
  • Conducted activity-based analysis of business processes and made recommendations based on findings, improving overall organizational processes.
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List of administrative functional support skills to add to your resume

Administrative functional support skills

The most important skills for an administrative functional support resume and required skills for an administrative functional support to have include:

  • Generate Reports
  • Human Resources
  • Functional Unit Processes
  • Word Processing
  • SharePoint
  • Business
  • Data Entry
  • Expense Reports
  • Administrative Tasks
  • DOD
  • Computer System
  • Travel Arrangements
  • Office Operations
  • Financial Statements
  • Business Processes
  • Payroll
  • Purchase Orders
  • ERP
  • Financial Data
  • Office Equipment
  • Administrative Support Functions
  • Meeting Minutes
  • PeopleSoft
  • Inventory Control
  • Metrics
  • ECC
  • Address Changes
  • Test Cases
  • Radiological

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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