Administrative support staff job description

Provide administrative support to various hospital leaders/teams including outlook calendar management, ordering supplies, answering and triaging phone calls received in Hospital Admin. suite, answering emails, conference room management, attending meetings and taking minutes, personnel files management, distributing mail, all extra duties as assigned.

The University of Kentucky considers the health, safety and well-being of our entire community to be a top priority. In alignment with this priority, all new hires must provide proof of COVID-19 vaccination or obtain an approved medical or religious exemption as a condition of employment. For areas that fall under the federal CMS mandate, start of employment cannot occur until two weeks after receiving the full COVID-19 vaccination series or upon obtaining an approved exemption. Only vaccines approved by the World Health Organization can be accepted.
Skills / Knowledge / Abilities

Microsoft Office Suite, Concur travel and expense reporting, SRM shopper/Ariba catalog, organizational skills, dependability, team player who can work independently, UKHC policies & procedures.

Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 10/27/2022 University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Summary and Scope of Position
:

The Academic Department Administrative support staff addresses the needs of faculty and students by performing a broad range of administrative duties to support the work of the academic departments. Working in collaboration with the Office of Academic Affairs and with the support of the other academic administrative assistants, the Academic Department Administrative support staff oversees the functions of the office and serves as a liaison between administrative and academic areas of the College community.


Specific Responsibilities:


Working in collaboration with the Office of Academic Affairs and under the direction of the academic department chairpersons, provide administrative support for faculty and staff in academic departments, proactively assisting department and program chairs with:

• Department and program administration including implementation of college and departmental processes and procedures
• Process and information management including maintaining academic department and program websites, collaborative on-line work spaces
• Internal and external communications
• Confidential records management and reporting including data collection and budget management
• Coordinating projects, tasks, and events, including faculty searches, supply ordering and management
• Student support, as deemed appropriate by department and administrative supervisors
• Assigned duties as they pertain to specific departments or program needs as well as those requested by the Office of Academic Affairs

Required Qualifications:

• Associate Degree or minimum two years clerical/administrative experience; educational environment is preferred
• Strong interpersonal, organizational and communication skills, both written and oral
• Excellent computer skills including proficiency with Microsoft Office (Word, Excel, Outlook, Powerpoint) and willingness to learn additional computer programs
• Demonstrated initiative to work independently and as part of a team
• Ability to multi-task, problem-solve, manage processes and maintain flexibility
• High degree of discretion dealing with confidential information

Other Duties:


The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Job responsibilities and activities may be modified or changed at any time with or without notice. Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job.


Application:


Interested candidates should hit the apply button. Once you create an applicant account, you will be prompted to upload your cover letter, resume, and a list with contact information for three references to the applicant database.

Ursinus is an AA/EO employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.