How to hire an administrator, volunteer

How to hire an administrator, volunteer, step by step

Here's a step-by-step administrator, volunteer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrator, volunteer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrator, volunteer
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The administrator, volunteer hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An administrator, volunteer's background is also an important factor in determining whether they'll be a good fit for the position. For example, administrators, volunteer from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents administrator, volunteer salaries for various positions.

   Type of Administrator, Volunteer	Description	Hourly rate
   Administrator, Volunteer	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$10-17
   Service Secretary	A service secretary performs administrative and clerical duties, such as maintaining databases and filing systems, coordinating meetings, and preparing documents. The core skills that a service secretary should possess to perform his/her or her responsibilities include strong interpersonal skills, knowledge of general office procedures, and the ability to operate office equipment... Show more	$10-20
   Secretary	Secretaries are employees who are responsible for many of the administrative needs of the office. They are usually assigned to executives or to a specific department... Show more	$12-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Data Entry
   • Database Management
   • Administrative Assistance
   • Front Desk
   • Schedule Appointments
   • Administrative Tasks
   • PowerPoint
   • Office Equipment
   • Administrative Functions
   • Patient Care
   • Veterans
   • Event Planning
   • HIPAA

   Check all skills

   Responsibilities:

   • Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
   • Handle confidential information while maintaining HIPAA laws.
   • Assist incoming speakers with a projector and laptop setup for their PowerPoint presentations.
   • Assist with developing PowerPoint presentations.
   • Review applications, input patient info into online database, schedule medical appointments, contact patients
   • Process incoming calls from patients; answer questions about community resources and program assistance and also refer patients to community resources.

3. Make a budget

   Including a salary range in your administrator, volunteer job description is one of the best ways to attract top talent. An administrator, volunteer can vary based on:

   • Location. For example, administrators, volunteer' average salary in oklahoma is 40% less than in district of columbia.
   • Seniority. Entry-level administrators, volunteer 39% less than senior-level administrators, volunteer.
   • Certifications. An administrator, volunteer with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrator, volunteer's salary.

   Average administrator, volunteer salary

   $13.90hourly

   $28,909 yearly

   ---

   Entry-level administrator, volunteer salary

   $22,000 yearly salary

   Updated December 17, 2025

4. Writing an administrator, volunteer job description

   A job description for an administrator, volunteer role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an administrator, volunteer job description:

   Administrator, volunteer job description example

   Administrative volunteers provide critical support with theday-to-day workings of Rainbow Hospice and Palliative Care. Thesevolunteers work in many different capacities throughout the organizationsupport staff and patient care and helping with special projects. The reception office volunteer would greets visitors and notify staff or their arrival with excellent interpersonal and customer service skills.
   Other responsibilities may include:
   Assists in various office activities which may include, but are not limited to: Copying and scanning Filing Mailings Answering or making phone calls Assembling charts Data processing and management Special projects Reception/greeter Other responsibilities as directed. Maintains open communication, reporting regularly to the volunteer coordinator. Documents volunteer time and activity in an accurate and timely manner. Maintains confidentiality at all times. Adheres to Rainbow Hospice policies and procedures. Completes the mandatory annual education. Meets all health requirements set by Rainbow Hospice. Participates in volunteer support and educational in-services. Assists in training of new volunteers as appropriate. Other responsibilities as directed.
   
   Skills & Requirements
   
   Day(s) Needed:Weekdays
   
   Time(s) Needed:One or Two times a week with a 4 or 8 hour block of time, flexible depending on your schedule.Office Hours 8:00 AM - 5:30 PM
   
   Location: Mount Prospect, IL
   Must be at least 18 years of age. Successful adjustment to personal losses and no personal loss within past 12 months. Successful completion of volunteer training program. Clearance from appropriate health screenings and background check. Agree to mandatory policy statements. Minimum commitment of 1 year of service. Supportive of hospice concept, and willing to serve others in a volunteer capacity. Comfortable working with families with different cultural and religious values. Excellent communication skills. Previous volunteer experience preferred. Independent means of transportation.
   
   Rainbow Hospice and Palliative Care
   
   Rainbow Hospice is a nonprofit organization serving terminally ill patients and their families in Chicago and surrounding counties. Rainbow Hospice enables people to live with dignity and hope while coping with loss and the end of life. Rainbow Hospice offers extensive bereavement services, including the Good Mourning program for bereaved children, teens and their families as well as a Community Speakers Bureau, the Rainbow Hospice LIFE Institute for Learning and the award winning Rainbow Hospice Ark, an Inpatient Unit.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right administrator, volunteer for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your administrator, volunteer job on Zippia to find and recruit administrator, volunteer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit administrators, volunteer, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrator, volunteer

   Once you have selected a candidate for the administrator, volunteer position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new administrator, volunteer. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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