5 Ways to Write a Follow-Up Email After an Interview

Maddie Lloyd
by Maddie Lloyd
Get The Job, Guides - 3 years ago

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It’s finally over. You’ve spent countless hours preparing for interview questions, practiced your answers in front of the mirror, and you got through your interview — you even sent a well-written thank you letter within 24 hours of the interview. Wow! Congrats! We’re so proud of you!

You were expecting to feel a huge weight lift from your shoulders after getting through your big interview, but now, you’re anxiously awaiting the email or phone call that will inform you of your fate — did you get the job or not?

Unfortunately, sometimes you don’t get a timely response — even when you do send the perfect thank you email. Your brain may go into a frenzy of questions:

  • Did I bomb the interview?
  • What do I do wrong?
  • Will I be unemployed forever?
  • Am I going to have to sell all of my belongings and live a vagabond lifestyle hopping trains across the country?

Relax. Not getting a response isn’t always a death sentence — your interviewers may still be making a decision, or they might be trying to figure out logistics, like how much they want to pay you.

If you’re so concerned about where you stand in the hiring process that you can’t sleep at night, it could be very beneficial to send a follow-up email. Here’s how:

How to Write a Successful Follow-Up Email — with Examples!

Sending a follow-up email can be a very powerful tool — if done the right way. Follow-up emails are a great way to remind employers that you’re interested and enthusiastic about the position and the company, and it’s a gives you one last chance to let employers know just how awesome you are. Just try not to sound desperate or beg them for the job, that would not be awesome.

There are a few different kinds of follow-up emails you can send out to employers, and lucky for you, we compiled them all right here. Now, it’s up to you and your common sense to decide which follow-up email format is appropriate for you and your specific situation.

1. Follow-Up Thank You Email

This email should be sent within the first 24 hours of your interview. In this email, highlight how your strengths and qualifications align with the duties of the position. Refer to your notes from the interview and the job description to choose words that will stand out the employer.

Communicate your excitement for the opportunity by showing your interest and your belief that you are the best person for the job. If there’s anything you forgot to mention during the interview, this could be a good chance to bring it up.

  • In the first paragraph, mention the specific job title and thank the interviewer.
  • In the second paragraph, note the company name and a conversation point or goal that seemed important to the interviewer, and connect it to your experiences.
  • In the final paragraph, invite them to ask additional questions and close by saying you’re looking forward to hearing back from them.

Ms. Frizzle,

I’d like to thank you again for taking the time to speak with me about the [Name of Position] opening at your company. It was great to meet with and hear more about the position.

I’m very excited about the opportunity to work with [Name of Company], and I am particularly interested in the chance to start working on [Conversation point or goal mentioned in interview]. I’m excited to bring my experience to the table and help the company successfully reach or surpass their goals.

After our conversation, I’m confident that my background, qualifications, and strengths will allow me fulfill the job requirements effectively and support your company’s objectives.

Feel free to contact me if I could supply you with any additional information or samples of my work. I look forward to hearing from you again.

Best regards,

Johnny Bravo

2. Portfolio Included/Forgot to Mention During the Interview

This is a good email to use to give more information to hiring managers to aid in their decision making, or in case you forgot to mention something during your interview. This type of follow-up email gives you the chance to remind employers of your skills, qualifications, and, again, how awesome you are.

Ms. Frizzle,

I would like to thank you again for meeting with me to discuss the [Name of Position] opening you currently have at your company. It was a pleasure to meet with you and your staff, and I would welcome the opportunity to work with such a team.

In addition to my strengths and qualifications that I could bring to the role, I am an experienced team player who could bring enthusiasm to group assignments. I am confident that as a member of your team, I could exceed your expectations.

If more time had been available during the interview, I would have liked to go into detail about my responsibilities and accomplishments at [Name of company or Institution]. As a helpful resource, I have enclosed a portfolio that highlights my experience in [Name of field or industry]. If you feel that my skills align with the needs of the company, feel free to contact me for further discussion.

Best regards,

Johnny Bravo

3. Is The Position Still Available

This is a good follow-up email to use if you want to get an idea of where you stand in the hiring process. If you’re not sure which follow-up to use, this is a safe bet. This technique basically asks for any new information about the hiring process regarding the job you interviewed for.

Ms. Frizzle,

It’s been [No. of weeks] since we spoke about the opening for your company’s opening for a [Name of position]. At the end of our meeting, you mentioned that your company would respond with a decision soon.

Because I have not heard back from your company yet, I wanted to check in with regards to my status in the hiring process. If the position is still available, I would like to reiterate my interest in working with your company.

If your company is seeking a performance-oriented individual to fill this role, I feel that my experience and skills will be a valuable contribution to the department.

If you would be interested in scheduling another meeting to discuss how I could contribute to your company, please feel free to reach out to me at your convenience.

Best regards,

Johnny Bravo

4. Checking In Email

If you haven’t heard back from an employer after an interview within a time frame they’ve given you, or after two weeks since the interview, you can send a “checking in” email to your interviewer.

Making decisions on who to hire takes a different amount of time for every company. Sending an email to check in shows employers that you’re waiting for an update while also reminding them of your excitement for the opportunity.

  • Mention the title of the position that you interviewed for in the subject line or opening sentence.
  • Keep this email concise. Let the employer know that you’re still interested in the position and are looking forward to getting an update.
  • Offer to provide information in case it’s needed.

Ms. Frizzle,

I hope that you’ve been doing well since our interview [Number of weeks] ago. I emailing you today because I would like to check in on where I stand in the hiring process for the [Name of position] opening at your company.

It was a great opportunity to meet with you and I am looking forward to hearing about any updates. Please let me know if there is anything I can provide to assist in the decision-making process.

Best regards,

Johnny Bravo

5. Staying in Touch Email

If you haven’t heard back after checking in, or you’ve learned that you didn’t get the job, you can still attempt to stay in touch with the hiring manager. The goal of doing this is to create a professional relationship with someone who can help you grow professionally and stay on their radar in case any other jobs open up.

Even though this email probably won’t change any final hiring decisions, it can reinforce your interest in the company and show the hiring manager that there may be a future role that you could successfully fill.

  • Send this email to the hiring manager. This person could be a potential mentor if you’re looking to grow in this particular field or industry.
  • Keep this email concise. Mention what about them you found interesting or inspiring, and include a proposed time frame for a phone call or meeting.
  • Keep it professional. This is a chance for you to grow professional relationships, not building your online dating portfolio.

Ms. Frizzle,

I hope you’re doing well. I’m reaching out to you to thank you again for your time and consideration. I genuinely enjoyed the conversations I had with you and your team members at [Name of company]. Specifically, I found the details of your own career path very inspiring. As someone who’s interested in building a career in your industry, I’d like to learn more about how you developed and applied your skills.

I’m sure that you’re busy, but if you have any spare time, I would greatly appreciate a chance to speak with you by phone or in a face-to-face meeting sometime in the next few weeks.

Best regards,

Johnny Bravo

Final Thoughts

The hiring manager will probably give you a time frame for when they’ll get back to you with a decision. If you haven’t heard back by the end of this timeframe, it’s a good idea to go ahead and send out a follow-up email.

Most of these people aren’t ignoring you on purpose — they’re probably genuinely busy and your email has merely slipped their mind, so try not to get down on yourself. Unless you really bombed your interview, you’ll probably get a positive response.

Sometimes following up after an interview can give you that extra leg up you need to land a job. As long as your follow-up emails are polite and show sincere interest, hiring managers will probably be able to understand your concerns and give you a response.

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