How To Write A Short Resignation Letter (With No Notice Examples)

At times, you may find it necessary to leave your job. Crafting a resignation letter should be your initial step in this process.

This guide will provide you with the format for a short resignation letter, professional resignation tips, and examples to help you get started.

Key Takeaways:

• In your resignation letter, include your position and final workday, express your appreciation, and offer to assist with the transition.

• A resignation letter is essential for leaving a positive impression and creating official documentation of your resignation.

• Standard practice is to provide two weeks’ notice, but if you require more or less time, ensure you communicate this to your employer.

Why You Should Write a Short Resignation Letter

When composing any professional document or email, it is always best to be direct, and your resignation letter should follow this principle. While leaving your job may be a significant change in your career, there is no need to delve into personal details in your resignation letter.

Your resignation letter’s purpose is to inform your employer of your decision to resign and to indicate your final working dates without needing to elaborate on your reasons for leaving.

It is your choice whether to express appreciation for the opportunity you had at the company. If this was a position you valued, a brief note of thanks can be a courteous gesture. However, expressing gratitude is not obligatory, and a succinct resignation letter generally suffices.

How to Write a Short Resignation Letter

While each situation may differ, the fundamental structure of a resignation letter remains consistent.

If you are mailing or printing your letter, you can include your contact information and that of your employer at the top. However, if you’re sending it by email, you can omit the company’s contact details and place your information below your signature.

To write a brief resignation letter, include the following elements:

1. Greeting. Use a simple salutation such as “Dear [Recipient’s Name].” Address your letter to your supervisor or, if applicable, to your HR representative.

   If you have worked closely with the recipient, you may use their first name; otherwise, it’s safer to use “Mr./Ms./Dr. [Last Name].”

2. Your position, intent to resign, and final day. Begin your letter with a clear statement that you are resigning from your position as [job title] effective [date]. This provides clarity on your last working day, which is crucial information for your employer.

3. Express gratitude (optional). While the first two points establish a functional resignation letter, you may choose to add a sentence expressing gratitude for the job and opportunities received.

   Keep this brief to maintain the letter’s conciseness.

4. Offer to assist with the transition (optional). While not mandatory, offering your help during the transition can be a kind gesture. Ensure that you only commit to what you can realistically fulfill, as unmet promises might leave a negative impression.

   Again, keep this offer to one sentence.

5. Provide contact information. Regardless of your reasons for leaving, it is wise to include your contact details. This allows your former employer to reach you regarding any outstanding matters like unpaid vacation days or benefits.

Short and Sweet Resignation Letter Template

Examples of Short Resignation Letters

1. Short Resignation Letter Example

   From:
   Jason Kollburn
   691 Carol Lake Dr.
   Portland, OR, 38365

   To:
   Elena Nichols
   This Link Web Design
   1128 Weldon St.
   Portland, OR, 19223

   October 29, 2023

   Dear Mrs. Nichols,

   Please accept this letter as formal notice of my resignation from my position as a Web Developer for This Link Web Design. As per our hiring agreement, I will continue work until my last day on November 12, 2023.

   I’d be happy to assist with finding and training my replacement to ensure a smooth transition. Please let me know if you need any support.

   I appreciate the time I’ve spent at This Link, and I’d like to thank you for the invaluable learning experience.

   Sincerely,

   Jason Kollburn (Signature)

   Jason Kollburn (Print)

2. Short Resignation Letter Email Example

   Subject Line: Formal Resignation

   Max Barnes
   MaxBarnes@PawsTraining.com
   (844)-533-8476

   Paws Dog Training Center
   74 Brick Dr.
   New York, NY 27889

   October 29, 2023

   Dear Max,

   I am writing to formally resign from my position at Paws Dog Training Center. My last day as an associate trainer will be November 12, 2023.

   Thank you for the opportunity to enhance my skills in animal training. It has been a pleasure, and I wish you continued success.

   Please let me know if I can assist with anything during my final two weeks.

   Sincerely,

   Sarah Jackson
   SarahJackson@gmail.com
   (696)-833-9491

3. Immediate Resignation Email Example

   Subject Line: Resignation Effective November 5, 2023

   Kelsie Thompson
   KThompson@LexFinancial.com
   (739)-291-4832

   Lexington Financial Corporation
   561 Rockland Ave.
   Sedona, AZ, 17199

   October 26, 2023

   Dear Mrs. Thompson,

   Please accept this formal notice of my resignation from my position as a bank teller at Lexington Financial Corporation. While I understand that our original agreement was to provide the standard two-week notice, I must leave by the end of the week due to a time-sensitive relocation. My last day will be November 5, 2023.

   I apologize for the short notice, and please let me know if there’s any way I can assist during my remaining days. I would be willing to chat with my replacement over Zoom to help them transition.

   I have thoroughly enjoyed my time at Lexington Financial Corporation. Thank you for your understanding.

   Sincerely,

   Clark Lowes
   ClarkLowes@gmail.com
   (373)-868-1184

Why Write a Resignation Letter?

Submitting a resignation letter is crucial for leaving a positive impression on your employer and creating an official record of your resignation. Even after your departure, your former employer can impact your career.

When a potential future employer requests professional references, knowing how to craft a respectful resignation letter increases the likelihood that your former employer will be willing to recommend you.

Regardless of your feelings towards your former workplace, it’s always wise to exit professionally. A well-written resignation letter enables your employer to prepare for your departure and coordinate your exit effectively.

When to Give Your Manager Your Resignation Letter

In most industries, the standard notice period is two weeks. That said, providing more notice is always appreciated.

Consider that you had time to deliberate over your decision to leave; extend this courtesy to your employer by giving them as much notice as possible. Even if you discuss your resignation verbally, a formal resignation letter is often expected to document the specifics of your departure.

Notifying your employer in advance allows them to prepare for the transition, including finding and training your replacement, and gives you the chance to say goodbye to your colleagues.

Only submit your resignation letter when you are fully confident in your decision. Retracting your resignation is complicated and can lead to job loss. Be assured of your choice before approaching your manager.

7 Tips for Resigning Effective Immediately

While the ideal scenario for quitting a job is providing at least two weeks’ notice, circumstances sometimes necessitate a more immediate resignation.

If you must resign without notice, consider the following tips to ease the impact of your abrupt departure.

1. Assess your situation. Quitting without notice often stems from specific circumstances, such as receiving a better job offer with a firm start date, personal emergencies, or unsafe working conditions. Understand your reasons thoroughly so you can explain them clearly to your manager.

2. Communicate with your supervisor first. If you need to resign immediately, it’s best to speak with your manager before submitting a formal letter. Sending a resignation letter with a last day less than two weeks away may come across poorly.

   Arrange a meeting with your supervisor and be prepared to discuss your reasons for leaving. You don’t need to delve into every detail, but provide enough context for them to understand your decision.

3. Be firm about your last day. Employers may try to negotiate your last working day if you are resigning immediately, but it’s important to stand firm on your decision. Politely explain why that date is your last and ensure you remain resolute.

4. Offer constructive suggestions. To help alleviate the stress of your sudden departure, consider offering suggestions for the transition process. This may include helping to find your replacement or training them.

   However, only offer what you can realistically commit to.

5. Express appreciation. If you are resigning immediately, showing gratitude for your time at the company can soften the impact of your departure. Thank your employer for the opportunity, but keep it brief and sincere.

6. Utilize this opportunity to ask questions. Your resignation letter may be one of your last chances to inquire about the departure process and any remaining questions regarding your position.

   This is especially crucial when resigning without notice, as your employer may be less inclined to assist you afterward. Make sure to address any concerns before your final day.

7. Include your contact information. While your employer likely knows how to reach you, adding your contact details in your resignation letter can be beneficial for future correspondence.

   There may be instances where your former employer needs to contact you, such as for your final paycheck or outstanding benefits.

Short and Simple Resignation Letter FAQ

1. How do you politely resign quickly?

   You can resign quickly in a polite manner by discussing your situation with your supervisor before formally submitting your notice, providing as much notice as possible, and offering to assist with the transition. Be gracious and helpful while remaining resolute about your resignation date.

2. Is it unprofessional to quit immediately?

   Quitting immediately is not inherently unprofessional, provided it is handled appropriately. Although this should not be the norm, it can sometimes be necessary. When resigning immediately, speak to your manager in person, give as much notice as possible, and do everything you can to facilitate a smooth transition.

3. Do I need to give a reason in my resignation letter?

   You are not required to provide a reason in your resignation letter. If you choose to include one, it may be beneficial if your departure is unrelated to dissatisfaction with your job. However, if your departure stems from negative experiences, it is usually best to refrain from mentioning this in the letter, as it could jeopardize your chances of receiving a positive reference in the future.

References

1. San Jose State University Writing Center – Writing a Resignation Letter

Author

Sky Ariella

Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.