What does an assistant to the dean do?
In an academic institution, the dean's assistant is the first to speak on student and faculty concerns. As the school dean's right hand, you are responsible for running the faculty, event-planning, and other administrative duties. The Assistant is also the person who will help in resolving problems and emergencies and help the dean in organizing activities and calendar events and meetings. The Assistant is one of the single-most important positions in a school, and many institutions require a master's degree to fill the position.
Assistant to the dean responsibilities
Here are examples of responsibilities from real assistant to the dean resumes:
- Design an A/R system to manage revenue and expenditures.
- Create, manage and update senior executive intranet site using SharePoint.
- Manage all administrative responsibilities of CMO including confidential materials and business communications with all levels of management.
- Interface effectively, providing coordination and assistance with alumni relations, development efforts and event planning.
- Create PowerPoint presentations for monthly faculty and trustee meetings.
- Act as administrator over team SharePoint site and Wiki.
- Review, organize, and prioritize all internal documentation and incoming mail for SVP.
- Function as the office manager and liaison on behalf of SVP for information requests and communications.
- Maintain and record attendance in multiple payroll systems
- Prepare adjunct faculty contracts and payroll authorization forms.
- Prepare and disseminate communications relate to donations make by faculty, alumni, and industry partners.
- Work collaboratively with CFO to develop program-base revenue forecasting and program evaluation models that increase Medicaid reimbursements and other revenue production.
- Design, implement, and maintain invoice system that rescue $200K+ annually in A/R payments.
- Facilitate initial public offering of the company's debt securities and responsible for federal securities laws compliance, including Sarbanes-Oxley matters.
Assistant to the dean skills and personality traits
We calculated that 8% of Assistants To The Dean are proficient in Travel Arrangements, Alumni, and Financial Aid. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.
We break down the percentage of Assistants To The Dean that have these skills listed on their resume here:
- Travel Arrangements, 8%
Arranged logistical support including arrival/departure transportation along with other travel arrangements, lodging accommodations, financial vouchers, and other assistance.
- Alumni, 7%
Interfaced effectively, providing coordination and assistance with alumni relations, development efforts and event planning.
- Financial Aid, 6%
Supervised and collaborated with financial aid and admission department to ensure students financial assets.
- Payroll, 5%
General Administrative duties including payroll for part-time Rabbinical Studies professors
- Provides Administrative Support, 5%
Job Description: Provides administrative support to COO.
- Event Planning, 5%
Provide assistance with event planning including supervision of undergraduate student workers.
"travel arrangements," "alumni," and "financial aid" are among the most common skills that assistants to the dean use at work. You can find even more assistant to the dean responsibilities below, including:
Interpersonal skills. To carry out their duties, the most important skill for an assistant to the dean to have is interpersonal skills. Their role and responsibilities require that "secretaries and administrative assistants interact with clients, customers, or staff." Assistants to the dean often use interpersonal skills in their day-to-day job, as shown by this real resume: "utilized interpersonal skills by constant interaction with students, alumni, administrators, advisors, corporation officers, and faculty. "
Organizational skills. Another soft skill that's essential for fulfilling assistant to the dean duties is organizational skills. The role rewards competence in this skill because "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." According to an assistant to the dean resume, here's how assistants to the dean can utilize organizational skills in their job responsibilities: "acquired communication and organizational skills by mostly scheduling appointments. "
Writing skills. This is an important skill for assistants to the dean to perform their duties. For an example of how assistant to the dean responsibilities depend on this skill, consider that "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of an assistant to the dean: "assisted in writing press releases and media advisories. ".
The three companies that hire the most assistant to the deans are:
- Jeffrey C Still Middle School
9 assistants to the dean jobs
- University of Washington4 assistants to the dean jobs
- University of Vermont2 assistants to the dean jobs
Choose from 10+ customizable assistant to the dean resume templates
Build a professional assistant to the dean resume in minutes. Our AI resume writing assistant will guide you through every step of the process, and you can choose from 10+ resume templates to create your assistant to the dean resume.
Compare different assistants to the dean
Assistant to the dean vs. Media center assistant
A media center assistant is typically in charge of performing support tasks to maintain a smooth workflow in media centers. They often participate in planning and executing media projects and programs, process documentation, answer inquiries, manage the project and team members' schedules, conduct research and analysis, disseminate information, and liaise with internal and external parties. Furthermore, as an assistant, it is essential to monitor the progress of all operations while regularly reporting to managers and supervisors.
There are some key differences in the responsibilities of each position. For example, assistant to the dean responsibilities require skills like "travel arrangements," "alumni," "financial aid," and "payroll." Meanwhile a typical media center assistant has skills in areas such as "patients," "basic math," "cpr," and "crisis intervention." This difference in skills reveals the differences in what each career does.
Media center assistants really shine in the education industry with an average salary of $31,738. Comparatively, assistants to the dean tend to make the most money in the education industry with an average salary of $48,769.media center assistants tend to reach lower levels of education than assistants to the dean. In fact, media center assistants are 6.9% less likely to graduate with a Master's Degree and 0.9% less likely to have a Doctoral Degree.Assistant to the dean vs. Department assistant
A department assistant is responsible for performing administrative and clerical duties to support and ensure the smooth operations of an entire department. Department assistants manage meeting calendars, book travel appointments, assist with company events, respond to clients' inquiries and requests through phone calls or personal visits, update customer records, organize electronic files, create business proposals, and monitor supplies. A department assistant must have excellent organizational and communication skills, as well as the ability to multitask under minimal supervision.
Each career also uses different skills, according to real assistant to the dean resumes. While assistant to the dean responsibilities can utilize skills like "alumni," "financial aid," "strategic plan," and "colleges," department assistants use skills like "patients," "customer service," "data entry," and "purchase orders."
Department assistants earn lower levels of education than assistants to the dean in general. They're 6.8% less likely to graduate with a Master's Degree and 0.9% less likely to earn a Doctoral Degree.Assistant to the dean vs. Management assistant
A management assistant is responsible for organizing all clerical and administrative tasks in an organization by setting up appointments and meetings, updating records, writing reports, and preparing important documents. They can do multitasking and possess excellent communication and strong decision-making skills to be able to recruit and train sales associates, inventory monitoring, and ordering merchandise that is on-demand aside from conducting research about competitive products and analyzing customer behavior to meet customer expectations.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, an assistant to the dean is likely to be skilled in "alumni," "financial aid," "event planning," and "strategic plan," while a typical management assistant is skilled in "patients," "customer satisfaction," "statistical data," and "financial statements."
Management assistants earn the best pay in the health care industry, where they command an average salary of $47,302. Assistants to the dean earn the highest pay from the education industry, with an average salary of $48,769.When it comes to education, management assistants tend to earn lower degree levels compared to assistants to the dean. In fact, they're 6.9% less likely to earn a Master's Degree, and 1.4% less likely to graduate with a Doctoral Degree.Assistant to the dean vs. Finance assistant
A finance assistant is responsible for supporting the financial department with daily operations by doing administrative and clerical tasks as needed. Finance assistants' duties include sorting financial records, updating account spreadsheets, assisting on bank statements reconciliation, processing payments, generating an invoice, auditing financial statements, escalating financial discrepancies for review, and reviewing cost analysis reports. A finance assistant must be knowledgeable of the financial industry and accounting processes, as well as have strong analytical and organizational skills.
Updated January 8, 2025
