How to hire a children's program coordinator

How to hire a children's program coordinator, step by step

Here's a step-by-step children's program coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a children's program coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new children's program coordinator
• Step 8: Go through the hiring process checklist

What does a children's program coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the children's program coordinator you need to hire. Certain children's program coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect children's program coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of children's program coordinators.

   Type of Children's Program Coordinator	Description	Hourly rate
   Children's Program Coordinator	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$13-26
   Support Services Coordinator	Support Services Coordinators are responsible for leading the administrative and deployment of a staff team. Their duties include preparing presentation documents, preparing and processing expense and budget reports, answering phone and emails, and arranging meetings... Show more	$12-26
   Program Facilitator	Program facilitators have good skills in communication, empathy, active listening, conversation, conflict management, and consensus-building. They also have a keen understanding of group dynamics, management, and how to create an inclusive environment... Show more	$12-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Social Work
   • Community Agencies
   • Crisis Intervention
   • Public Health
   • Community Outreach
   • CPR
   • Childhood
   • Child Development
   • Program Development
   • Community Resources
   • Substance Abuse
   • Medicaid
   • Child Abuse

   Check all skills

   Responsibilities:

   • Assist in achieving and maintaining DoD certification and national accreditation where applicable.
   • Create new initiatives, including a school re-entry program for patients and a bereavement program for parents and siblings.
   • Maintain vaccine inventory, provide reports, and prepare financial statements for billing Medicaid.
   • Provide clinical case management in Medicaid format for emotionally/behaviorally disorder children/adolescents in specialize foster care program.
   • Coordinate and facilitate a bi-weekly empowerment program design to provide pregnant teen mothers with career development opportunities and positive life skills.
   • Obtain and update patient medical insurance information via phone following HIPPA regulations.

   More children's program coordinator duties

3. Make a budget

   Including a salary range in your children's program coordinator job description is one of the best ways to attract top talent. A children's program coordinator can vary based on:

   • Location. For example, children's program coordinators' average salary in missouri is 37% less than in new york.
   • Seniority. Entry-level children's program coordinators 47% less than senior-level children's program coordinators.
   • Certifications. A children's program coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a children's program coordinator's salary.

   Average children's program coordinator salary

   $40,825yearly

   $19.63 hourly rate

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   Entry-level children's program coordinator salary

   $29,000 yearly salary

   Updated December 5, 2025

   Average children's program coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$50,861	$24
   2	California	$49,058	$24
   3	Wisconsin	$46,318	$22
   4	District of Columbia	$45,872	$22
   5	Texas	$43,248	$21
   6	North Dakota	$42,780	$21
   7	Maryland	$41,093	$20
   8	Illinois	$40,600	$20
   9	Virginia	$40,584	$20
   10	Minnesota	$40,463	$19
   11	Maine	$40,223	$19
   12	Colorado	$39,650	$19
   13	Iowa	$38,584	$19
   14	Alaska	$38,186	$18
   15	Pennsylvania	$37,465	$18
   16	North Carolina	$37,257	$18
   17	Ohio	$36,637	$18
   18	Washington	$36,508	$18
   19	Florida	$35,425	$17
   20	Utah	$34,674	$17

   Average children's program coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Cook Children's Medical Center	$58,622	$28.18	12
   2	Mount Sinai Health System	$53,709	$25.82	39
   3	Missouri State University	$53,640	$25.79
   4	Georgetown University	$50,152	$24.11	9
   5	St. Luke's Hospital	$49,081	$23.60	5
   6	Minnesota State Fair	$48,405	$23.27	17
   7	LA State University Continuing	$44,623	$21.45	46
   8	Suncoast Center	$43,827	$21.07	3
   9	UofL Hospital	$43,051	$20.70	3
   10	City of Richmond	$42,379	$20.37
   11	West Central Behavioral Health	$42,116	$20.25	1
   12	FIAF / French Institute Alliance Française	$41,271	$19.84
   13	JWCH Institute	$41,095	$19.76	15
   14	Illinois Action for Children	$41,084	$19.75	1
   15	Community Action Partnership of San Luis Obispo County	$40,817	$19.62	21
   16	Long Island, FQHC, Inc	$40,679	$19.56	4
   17	YMCA of Northern Colorado	$40,242	$19.35
   18	Westcare Health Corporation	$40,242	$19.35
   19	St Paul Episcopal Church	$40,242	$19.35
   20	Community Clinic	$40,210	$19.33

4. Writing a children's program coordinator job description

   A children's program coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a children's program coordinator job description:

   Children's program coordinator job description example

   **Up to $2,000 Sign On Incentive for Full/Part time Employees**
   
   Do you enjoy helping others? Would you like a career that provides you an opportunity to help families and to make a difference in the lives of children? Join us in creating a brighter future for children and their families.
   
   At Kids Central we believe every child deserves to grow up in a safe and loving home that provides a path to a bright future. However sometimes children, and their families, need additional support to ensure their safety and well-being. That is where we step in.
   
   The Coordinator is responsible for ensuring that young adults who are transitioning out of the foster care system have the necessary knowledge, skills and resources that will ensure their successful independence from care. Special attention must be given to the youth’s educational progress; development of employment skills as well as ensuring each youth has a network of supportive adults to support them in their transition.
   ESSENTIAL FUNCTIONS: Serves as primary case manager for youth 18-23 Serves as secondary case manager for youth 17 Schedules Transition Meetings/My Pathways to Success Plans in the youth’s home Completes quarterly home visits every 30 days with youth age 17 in licensed foster care Ensures youth are receiving life skills in their placement and tracks their progress their formal 17 year old assessments Assists with educational workshops geared toward youth/young adults Assists with various youth functions that may occur after hours including the Youth Advisory Council, Summer Camps and IL Graduation Celebration Prepares and processes necessary paperwork for youth participating in the Road to Independence Program which are the following programs: Postsecondary Education Services and Support, Educational Training Voucher (ETV), (PESS), Extended Foster Care (EFC) and Aftercare programs, Prepares Case Plans and Judicial Reviews and attends court for young adults ages 18-22 in Extended Foster Care Attends court hearings for youth age 17-year-old in Licensed care and prepares a Status Report to be filed with the court Monitors youth and young adults educational progress to ensure success Monitors youth in EFC program in their placement Involved with community outreach and organizations Documents all efforts and work done with IL youth/young adults in the Florida Safe Family Network Serves as liaison for Kids Central, Inc. with case management agencies, local school systems and foster parents May speak on behalf of Kids Central, Inc. at public forums Assists with Family Finding for youth and young adults Transports youth/young adults as needed to court, counseling, etc…. Advocates for the youth/young adult in all areas related to independent living (educational success, mental health services, statewide assistance, employment, etc…) Develops a thorough knowledge of Florida Statutes and Administrative Codes that affect the IL program as well as Kids Central’s Policies and Procedures Provides 24-hour Crisis Intervention to youth formerly in foster care Other duties as assigned This list of functions is not intended to be exhaustive. Kids Central, Inc. reserves the right to revise this job description as needed to comply with actual job requirements.
   QUALIFICATIONS: Education, Training, Years of Experience: Master’s degree preferred. Bachelor’s degree in Human Services or related field. If degree is inan unrelated field, must be eligible for a waiver. Eligible college or university degrees must be awarded by an institution accredited by an accreditation body recognized by the Federal Department of Education and/or Council on Higher Education Accreditation (CHEA). The college or university must have been accredited at the time the degree was awarded. 2-3 years of Child Welfare experience preferred
   License/Certification/Special Requirements: Child Welfare Certification preferred but not required at time of hire. Must obtain and maintain certification in good standings within one year of employment. Must maintain a clear criminal background and driving record. Valid Florida Driver’s license required. Must maintain and show proof of the appropriate automobile insurance limits ($100,000/$300,000) per Florida Statutes and have reliable transportation. Must successfully clear Level II Background Screen Must have a passion for teens/young adults Must be able to work independently and cohesively with a team in the work place
   KNOWLEDGE, SKILLS & ABILITIES: Ability to meet Organizational Required Competency standards Excellent communications (verbal and written) Effective platform (public speaking) skills Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Excellent mentoring skills Excellent critical thinking skills Ability to assess risk Ability to travel up to 65% Ability to safely operate motor vehicle Ability to complete tasks timely in accordance with Florida Statutes and Administrative Codes
   WORK ENVIRONMENT AND PHYSICAL DEMANDS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is generally in an office environment, but may also be required to visit other settings such as a client’s home, court, or other agencies. The noise level is usually moderate. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and to reach with hands and arms. The employee must also frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The employee is regularly required to bend/stoop and kneel. Repetitive motion is also required. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

   Copy this example

   

5. Post your job

   To find the right children's program coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with children's program coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit children's program coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your children's program coordinator job on Zippia to find and recruit children's program coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit children's program coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new children's program coordinator

   Once you've decided on a perfect children's program coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new children's program coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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