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Contract executive administrative assistant skills for your resume and career
15 contract executive administrative assistant skills for your resume and career
1. Expense Reports
- Performed general secretarial functions including calendar maintenance, expense reports, spreadsheets, PowerPoint presentations, and general correspondences.
- Coordinated business travel, expense reports, scheduled calendar appointments, organized and attended executive meetings.
2. PowerPoint
- Created PowerPoint presentations used for business development while building working relationships with key managers/executives
- Performed detailed internet research to incorporate PowerPoint slides for government presentations.
3. Financial Statements
A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.
- Worked closely to the client proposal process through engagement, financial statements and bank confirms with many department administrative assistants.
- Monitored budget preparation; credentialing: auditing or reconciling financial statements and invoices; and managing workload required to complete projects.
4. Purchase Orders
- Replenished supplies, submitted purchase orders and performed other administrative responsibilities as required.
- Responded to management and vendor purchase order inquiries or reconciliations.
5. Payroll
Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
- Maintained accounting records for multiple company organizations and Davis Bacon Certified payroll.
- Liaised with internal staff at all levels on human resources and payroll issues and interacted with external clients to enhance productivity.
6. Calendar Management
- Calendar Management/Arranged conference calls/Set up conference rooms.
- Call Center - Provided administrative support to Senior Call Center Manager re: calendar management, travel and expense report submissions.
7. Meeting Minutes
- Handled and distributed necessary paperwork, daily meeting minutes, and written warnings.
- Board Meeting Minutes and planning for the Board of Directors.
8. HR
HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.
- Last assignment worked through Contemporary Staffing as Executive Assistant/Administrative Coordinator for Vice President of Marketing and HR at Cooper University.
- Performed new hire orientation and provided support for HR manager.
9. Conference Calls
Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.
- Schedule conference calls between internal associates and customers.
- Scheduled meetings, conference calls, and arranging travel for senior level management.
10. Office Equipment
- Monitor and order accounting supplies and office equipment supplies, manage three storage rooms, and also a notary public.
- General office management, moves, rearrangements, computers, phones and office equipment.
11. Event Planning
- Organized/Coordinated/Prepared Travel arrangements for Faculty- Course related Field Trips/Event Planning for Faculty/Staff/Students.
- Updated the Regional Director calendar and oversaw conference and event planning.
12. International Travel Arrangements
- Coordinated domestic and international travel arrangements, departmental meetings and special events.
- Maintained calendars and secured national and international travel arrangements.
14. Contract Administration
- Developed contract formats, lot Purchase Agreements, revised documents and authored correspondence associated with contract administration.
- Designed the contract administration system, drafting and revising standardized contracts and subcontracts.
15. Database Management
- Broad-based computer software knowledge and database management expertise.
- Utilized office automation, database management, word processing, and financial software programs.
What skills help Contract Executive Administrative Assistants find jobs?
Tell us what job you are looking for, we’ll show you what skills employers want.
What skills stand out on contract executive administrative assistant resumes?
What contract executive administrative assistant skills would you recommend for someone trying to advance their career?
Anne McConnell Ph.D.
Professor, West Virginia State University
What type of skills will young contract executive administrative assistants need?
Associate Professor of History, Meredith College
Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.
What technical skills for a contract executive administrative assistant stand out to employers?
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology
What soft skills should all contract executive administrative assistants possess?
List of contract executive administrative assistant skills to add to your resume

The most important skills for a contract executive administrative assistant resume and required skills for a contract executive administrative assistant to have include:
- Expense Reports
- PowerPoint
- Financial Statements
- Purchase Orders
- Payroll
- Calendar Management
- Meeting Minutes
- HR
- Conference Calls
- Office Equipment
- Event Planning
- International Travel Arrangements
- SharePoint
- Contract Administration
- Database Management
- Administrative Tasks
- Non-Disclosure Agreements
- Word Processing
- Lotus Notes
- Executive Administrative Support
- RFQ
- Meeting Agendas
- A/P
- Direct Support
- RFP
- Office Procedures
- Government Contracts
- Presentation Materials
- Due Dates
- RFI
- Business Development
- Government Agencies
- Executive Support
- Vendor Contracts
- Contract Database
- SVP
- Organizational Charts
- Statistical Reports
- Administrative Functions
- Client Contracts
- Direct Reports
- Business Cards
- AIA
Updated January 8, 2025