Post job
zippia ai icon

Automatically apply for jobs with Zippia

Upload your resume to get started.

Contract executive administrative assistant skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Below we've compiled a list of the most critical contract executive administrative assistant skills. We ranked the top skills for contract executive administrative assistants based on the percentage of resumes they appeared on. For example, 11.9% of contract executive administrative assistant resumes contained expense reports as a skill. Continue reading to find out what skills a contract executive administrative assistant needs to be successful in the workplace.

15 contract executive administrative assistant skills for your resume and career

1. Expense Reports

Here's how contract executive administrative assistants use expense reports:
  • Performed general secretarial functions including calendar maintenance, expense reports, spreadsheets, PowerPoint presentations, and general correspondences.
  • Coordinated business travel, expense reports, scheduled calendar appointments, organized and attended executive meetings.

2. PowerPoint

Here's how contract executive administrative assistants use powerpoint:
  • Created PowerPoint presentations used for business development while building working relationships with key managers/executives
  • Performed detailed internet research to incorporate PowerPoint slides for government presentations.

3. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how contract executive administrative assistants use financial statements:
  • Worked closely to the client proposal process through engagement, financial statements and bank confirms with many department administrative assistants.
  • Monitored budget preparation; credentialing: auditing or reconciling financial statements and invoices; and managing workload required to complete projects.

4. Purchase Orders

Here's how contract executive administrative assistants use purchase orders:
  • Replenished supplies, submitted purchase orders and performed other administrative responsibilities as required.
  • Responded to management and vendor purchase order inquiries or reconciliations.

5. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how contract executive administrative assistants use payroll:
  • Maintained accounting records for multiple company organizations and Davis Bacon Certified payroll.
  • Liaised with internal staff at all levels on human resources and payroll issues and interacted with external clients to enhance productivity.

6. Calendar Management

Here's how contract executive administrative assistants use calendar management:
  • Calendar Management/Arranged conference calls/Set up conference rooms.
  • Call Center - Provided administrative support to Senior Call Center Manager re: calendar management, travel and expense report submissions.

7. Meeting Minutes

Here's how contract executive administrative assistants use meeting minutes:
  • Handled and distributed necessary paperwork, daily meeting minutes, and written warnings.
  • Board Meeting Minutes and planning for the Board of Directors.

8. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how contract executive administrative assistants use hr:
  • Last assignment worked through Contemporary Staffing as Executive Assistant/Administrative Coordinator for Vice President of Marketing and HR at Cooper University.
  • Performed new hire orientation and provided support for HR manager.

9. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how contract executive administrative assistants use conference calls:
  • Schedule conference calls between internal associates and customers.
  • Scheduled meetings, conference calls, and arranging travel for senior level management.

10. Office Equipment

Here's how contract executive administrative assistants use office equipment:
  • Monitor and order accounting supplies and office equipment supplies, manage three storage rooms, and also a notary public.
  • General office management, moves, rearrangements, computers, phones and office equipment.

11. Event Planning

Here's how contract executive administrative assistants use event planning:
  • Organized/Coordinated/Prepared Travel arrangements for Faculty- Course related Field Trips/Event Planning for Faculty/Staff/Students.
  • Updated the Regional Director calendar and oversaw conference and event planning.

12. International Travel Arrangements

Here's how contract executive administrative assistants use international travel arrangements:
  • Coordinated domestic and international travel arrangements, departmental meetings and special events.
  • Maintained calendars and secured national and international travel arrangements.

13. SharePoint

Here's how contract executive administrative assistants use sharepoint:
  • Updated Midwest RBU SharePoint site to ensure all product communications are posted timely.
  • Created and organized velocity by streamlining report routing, implementing SharePoint systems and providing single-point administrative support to four divisions.

14. Contract Administration

Here's how contract executive administrative assistants use contract administration:
  • Developed contract formats, lot Purchase Agreements, revised documents and authored correspondence associated with contract administration.
  • Designed the contract administration system, drafting and revising standardized contracts and subcontracts.

15. Database Management

Here's how contract executive administrative assistants use database management:
  • Broad-based computer software knowledge and database management expertise.
  • Utilized office automation, database management, word processing, and financial software programs.
top-skills

What skills help Contract Executive Administrative Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on contract executive administrative assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What contract executive administrative assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young contract executive administrative assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for a contract executive administrative assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all contract executive administrative assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of contract executive administrative assistant skills to add to your resume

Contract executive administrative assistant skills

The most important skills for a contract executive administrative assistant resume and required skills for a contract executive administrative assistant to have include:

  • Expense Reports
  • PowerPoint
  • Financial Statements
  • Purchase Orders
  • Payroll
  • Calendar Management
  • Meeting Minutes
  • HR
  • Conference Calls
  • Office Equipment
  • Event Planning
  • International Travel Arrangements
  • SharePoint
  • Contract Administration
  • Database Management
  • Administrative Tasks
  • Non-Disclosure Agreements
  • Word Processing
  • Lotus Notes
  • Executive Administrative Support
  • RFQ
  • Meeting Agendas
  • A/P
  • Direct Support
  • RFP
  • Office Procedures
  • Government Contracts
  • Presentation Materials
  • Due Dates
  • RFI
  • Business Development
  • Government Agencies
  • Executive Support
  • Vendor Contracts
  • Contract Database
  • SVP
  • Organizational Charts
  • Statistical Reports
  • Administrative Functions
  • Client Contracts
  • Direct Reports
  • Business Cards
  • AIA

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Browse office and administrative jobs