Development and communication coordinator job description

**Employment Offer Contingent Upon Successful Completion of the Following:**

+ Verification of Work Authorization and Employment Eligibility

+ Substance Abuse Screening

+ Physical Exam (if applicable)

+ Background Checks for Badging/Security Clearances (if applicable)

**About Hensel Phelps**

At Hensel Phelps, construction is our business. With world-class leadership and a well-honed approach developed over more than three quarters of a century, we employ expertise, experience, and ingenuity to build landmark properties - and build lasting relationships with our clients. We approach every project "The Hensel Phelps Way," inspiring trust and delivering excellence in all we do. Our comprehensive construction services - from preconstruction through constructability and field management - deliver superior results on time and on budget. Hensel Phelps' Virtual Design and Construction (VDC) technology enhances our ability to deliver projects faster, more cost effectively and with a greater level of quality.

The Hensel Phelps Way is built on four pillars: People, Process, Partnership and Technology.

**Position Description**

The marketing coordinator will report to the proposal manager and work within our overall Project Planning and Development Group. The marketing coordinator will be responsible for developing and preparing the responses to multiple simultaneous RFQs and RFPs by overseeing the end-to-end process of project proposal production. This comprehensive development process will include all the parts and pieces of a proposal, with an emphasis on creative and accurate. The marketing coordinator should demonstrate a proven ability to foster synergy across a diverse team of design and construction professionals.

**Position Qualifications:**

+ 4-year degree in journalism, communications, marketing, English, or related field of study.

+ Self-starter with proactive problem-solving capabilities.

+ Ability to prioritize tasks when faced with multiple deadlines.

+ Excellent organizational skills and attention to detail.

+ Strong creative graphic layout capability.

+ Strong writing, editing and verbal communication skills.

+ Advanced user of Microsoft Office Suite (Word, PowerPoint, Excel & Outlook).

+ Knowledge of and ingenuity with Adobe Creative Suite (InDesign, Photoshop & Illustrator); proficiency in Adobe Acrobat.

+ Experience in Database Applications (Microsoft Dynamics CRM).

**Preferred Qualifications:**

+ Experience as an AEC marketing coordinator.

+ Knowledge of both private and federal procurement requirements and regulations.

**Essential Duties:**

+ Database management.

+ Project development assets management (e.g., photos, reference letters, reprints).

+ Creating and maintaining project development peripherals and historical proposal information.

+ Award submittals.

+ Presentations.

+ Advertisement development.

+ Event planning.

+ Graphic layout.

+ Production and quality assurance of all deliverables.

**Benefits**

Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (except in Hawaii), and our employee assistance program (EAP). It also is eligible for employee-paid enrollment in vision and dental insurance, as well as optional participation in a flexible spending account (FSA). Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps' policies.

**Equal Opportunity and Affirmative Action Employer**

Hensel Phelps is an equal opportunity and affirmative action employer. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

The Development and Communications Coordinator will play a key role in supporting the work of the Development and Communications team and Chrysalis' CEO. Additionally, this position acts as support and liaison for the Board of Directors to the CEO and VP of Development & Communications (VPD&C). The Coordinator reports to the VPD&C, providing support to ensure that administrative functions for the department, including meeting scheduling, office room reservations, ordering and maintaining office supplies, managing departmental correspondence and the handling of department mail, and processing expense reports in the most efficient and timely manner. This position also provides critical support to the Development & Communications team sub-teams: Marketing & Communications; Individual Giving; Institutional Giving; and Special Events.
Duties and Responsibilities to include but not limited to:

Board of Directors Liaison

* Support CEO and the Board of Directors by attending meetings, taking notes, communicating Board gifts to the Database Manager, compiling, and distributing the annual Board Handbook, and keeping a log of Board giving

* Prepare and write key donor correspondence including communications with the Board of Directors and external supporters

Senior Leadership support

* Act as primary support and assistant to the CEO

* Provide support to the VPD&C including drafting letters, tracking expenses, and creating miscellaneous reports as needed

* Submit monthly expense reports for CEO and VPD&C

* Manage meetings calendar for CEO

Marketing & Communications

* Assist Director of Marketing & Communications with newsletters, social media posts, and public relations

* Support Marketing & Communications team through use of Canva and other consumer graphic design software

* Support the year-end appeal and special gift promotions and support donor mailings

* Assist in updating website as needed

Individual Giving

* Assist Director of Major Gifts with donor outreach and engagement

* Assist the Individual Giving team with donor research, data entry, and special events such the Donor Appreciation Night

Events

* Assist Director of Special Events with planning and executing fundraising events including the yearly Poker Night fundraiser & Butterfly Ball gala

Institutional Giving

* Assist Director of Institutional Giving Director with prospecting for new support, and with maintaining existing relationships with foundation partners

General Team support

* Manage weekly log for team meetings

* Manage Zoom account for team

* Process expense reports for Department Directors

* Manage team supply requests and act as departmental liaison to Facilities as needed

* Attend trainings and other seminars to keep skills current

* Provide general administrative support

Qualifications

Qualifications/Required Skills:

* Two years previous development, administrative, and/or service experience in a nonprofit organization preferred

* Excellent interpersonal, written, and verbal communication skills

* Knowledge of Raiser's Edge donor management database, or willingness to train to acquire proficiency in the system

* Computer skills: Microsoft Word, Excel, PowerPoint

* Proficiency with consumer graphic design programs such as Canva

* Detail-oriented, highly organized; able to set and meet goals and deadlines

* Strong multitasking and problem-solving skills

* Professional attitude; team player

* Ability to exercise good judgment and discretion in maintaining confidentiality

* Ability to maintain positive working relationships with team members

* Attend occasional meetings/events in the evening or on weekends throughout Los Angeles & Orange counties as needed

* Commitment to the organizational mission and sensitivity to the needs of low-income and disenfranchised populations

YOU MAY INCLUDE A COVER LETTER OR WRITING SAMPLE WITH YOUR APPLICATION

FAIR CHANCE HIRING STATEMENT

Chrysalis is an equal opportunity employer and strongly encourages applications from all qualified individuals who share lived experience with the communities we serve. In particular, Chrysalis welcomes applicants who are formerly incarcerated and/or justice-involved; people who have experienced housing insecurity and/or economic inequity; Black, Indigenous, and people of color; persons with disabilities; ethnic and religious minorities; and members of the LGBTQ+ community.