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Document control assistant skills for your resume and career

Updated January 8, 2025
5 min read
Below we've compiled a list of the most critical document control assistant skills. We ranked the top skills for document control assistants based on the percentage of resumes they appeared on. For example, 16.9% of document control assistant resumes contained data entry as a skill. Continue reading to find out what skills a document control assistant needs to be successful in the workplace.

15 document control assistant skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how document control assistants use data entry:
  • Performed routine data entry and scanned information into Fulton County Government computer systems.
  • Assisted Quality Assurance department with scanning paper documents into the Adobe Acrobat program turning into electronic copies and data entry.

2. Engineering Drawings

Engineering drawings are technical drawings that tell about the requirements for engineering components or equipment. Such drawings have standardized languages and symbols. There are multiple types of engineering drawings such as isometric drawing, orthographic or multiview drawing, schematic drawings, one view, and two view drawings, etc.

Here's how document control assistants use engineering drawings:
  • Achieved seamless project completion within immediate access to 11 engineering drawings stations across project site, continuously updating controlled drawings.
  • Maintained and dispersed engineering drawings, critical documents, and transferred necessary information for document control for project deadlines.

3. Access Database

Here's how document control assistants use access database:
  • Verify that all documents are accounted for on an Access database.
  • Enter data into the Microsoft Access database for document management.

4. Office Equipment

Here's how document control assistants use office equipment:
  • Updated and distributed production books *Controlled and filed government contracts and customer purchase orders *Operated a computer and other office equipment
  • Operate office equipment including telephone, calculator, fax/copy machine and personal computer system.

5. Word Processing

Here's how document control assistants use word processing:
  • Handled word processing of work and operating instructions and ancillary documents, ensuring accurate and timely entry and documentation.
  • Performed a variety of functions and using word processing, spreadsheet and presentation software.

6. SharePoint

Here's how document control assistants use sharepoint:
  • Utilized various methods to transmit Engineering and incoming/outgoing Vendor Documentation via WebTop, FTP, and SharePoint and E-Room sites.
  • Administrated the project's SharePoint site, making changes to existing sites and libraries or adding new ones as needed.

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7. Purchase Orders

Here's how document control assistants use purchase orders:
  • Entered Purchase Orders per company regulations and customer guidelines.
  • Maintained vendor purchase orders and insurance certifications.

8. ISO

Here's how document control assistants use iso:
  • Controlled and managed ISO documentation.
  • Assured documents (ISO drawings) were revised per data base and reported to Engineering Dept.

9. GMP

GMP stands for Good Manufacturing Practice. It is a system that ensures that all products like food, beverages, and medicinal drugs that are produced comply with the quality standards. It helps in minimizing the risks and hazards that cannot be eliminated after the testing of final products.

Here's how document control assistants use gmp:
  • Supported Facilities Operations' work order administration of GMP and non-GMP data processing of maintenance, repair and calibration activities.
  • Created good manufacturing practices (GMP) and QA training materials to ensure consistency throughout organization.

10. Meeting Minutes

Here's how document control assistants use meeting minutes:
  • Help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
  • Prepare meeting agendas, record project meetings and prepare meeting minutes for review, approval, and distribution.

11. Data Books

Here's how document control assistants use data books:
  • Documented final data books with some book marking in it and storing it electronically in the data base.
  • Used scanned data books to create customer data books from approved table of contents.

12. Internal Audit

Internal audit is an evaluation process that ensures that a company's risk management, governing body, and other internal processes are running effectively. People who perform internal audits must be highly qualified, have experience, and knowledge to work accordingly with the international standards and the code of ethics.

Here's how document control assistants use internal audit:
  • Performed monthly internal audits that required investigating environmental monitoring, personnel files, and employees following company policies and procedures.
  • Conducted internal audits to verify accuracy of all documents.

13. FDA

The Food and Drug Administration (FDA) is a division of the US Department of Health and Human Services that regulates the production and sale of food, pharmaceutical products, medical equipment, and other consumer goods, as well as veterinary medicine. The FDA is now in charge of overseeing the manufacture of products like vaccines, allergy treatments, and beauty products.

Here's how document control assistants use fda:
  • Prepare documentation to be included in regulatory submissions (FDA NDA Annual Report) and other quality activities, file accordingly.
  • Acted as a liaison for expediting the review and approval of PAI documents that were required prior to the FDA inspection.

14. CAD

Here's how document control assistants use cad:
  • Controlled, edited and reviewed all CAD drawings used for product production.
  • Created GD&T inspection forms utilizing CAD drawings.

15. RFI

RFI, short for Request for Information, is a preliminary business practice document used by the procurement industry to obtain general information about products or services, and to capture granular details of their procurement needs from experienced vendors in the market or the capabilities of various suppliers to enable purchasing decisions better informed.

Here's how document control assistants use rfi:
  • Maintained project records including document register, transmittal log, field directive and RFI logs.
  • Maintain and update RFI log with information from various subcontractors.
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List of document control assistant skills to add to your resume

Document control assistant skills

The most important skills for a document control assistant resume and required skills for a document control assistant to have include:

  • Data Entry
  • Engineering Drawings
  • Access Database
  • Office Equipment
  • Word Processing
  • SharePoint
  • Purchase Orders
  • ISO
  • GMP
  • Meeting Minutes
  • Data Books
  • Internal Audit
  • FDA
  • CAD
  • RFI
  • Administrative Tasks
  • Proofread
  • Adobe Acrobat
  • Travel Arrangements
  • PowerPoint
  • EDMS
  • Front Desk
  • Computer System
  • HR
  • Turnover Packages
  • Expense Reports
  • Administrative Assistance
  • Part Numbers
  • PDF
  • Telephone Calls
  • MRP
  • Lotus Notes
  • BOM
  • Computer Database
  • Approval Process
  • ECN
  • MasterControl
  • BP
  • Electronic Database
  • Product Lifecycle Management

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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