How to hire an employee benefits coordinator

How to hire an employee benefits coordinator, step by step

Here's a step-by-step employee benefits coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an employee benefits coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new employee benefits coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The employee benefits coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An employee benefits coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, employee benefits coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of employee benefits coordinator salaries for various roles:

   Type of Employee Benefits Coordinator	Description	Hourly rate
   Employee Benefits Coordinator	Compensation managers plan, develop, and oversee programs to determine how much an organization pays its employees and how employees are paid. Benefits managers plan, direct, and coordinate retirement plans, health insurance, and other benefits that an organization offers its employees.	$14-28
   Hris Manager	An HRIS manager or commonly known as a human resource information system manager, is responsible for supporting and maintaining the company's HR systems. They primarily perform the complex task of making sure all HR systems are compliant with labor regulations and regularly updated... Show more	$36-70
   Plan Administrator	A plan administrator's duties depend on their line of work or place of employment. Still, they typically include understanding the client or the project's needs, developing plans, performing research and analysis, liaising with internal and external parties, setting goals, establishing guidelines and timelines, and developing strategies to optimize procedures... Show more	$21-49

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Human Resources
   • OSHA
   • Workers Compensation
   • PowerPoint
   • Background Checks
   • Cobra
   • FMLA
   • Health Insurance
   • Data Entry
   • Infection Control
   • HIPAA
   • HRIS
   • Payroll System
   • CRM

   Check all skills

   Responsibilities:

   • Lead departmental PeopleSoft projects and initiatives; involve in systems testing when additional system upgrades are implemented.
   • Enter benefit enrollments and update internal and external HRIS.
   • Maintain and update employee records via HRIS system.
   • Calculate hourly employees and process payroll through outside service ADP.
   • Process release of information requests according to company and HIPAA policy.
   • Assist with educating employees with the leave of absence process for FMLA.

3. Make a budget

   Including a salary range in your employee benefits coordinator job description is one of the best ways to attract top talent. An employee benefits coordinator can vary based on:

   • Location. For example, employee benefits coordinators' average salary in iowa is 40% less than in delaware.
   • Seniority. Entry-level employee benefits coordinators 49% less than senior-level employee benefits coordinators.
   • Certifications. An employee benefits coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an employee benefits coordinator's salary.

   Average employee benefits coordinator salary

   $42,484yearly

   $20.43 hourly rate

   ---

   Entry-level employee benefits coordinator salary

   $30,000 yearly salary

   Updated December 14, 2025

4. Writing an employee benefits coordinator job description

   An employee benefits coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an employee benefits coordinator job description:

   Employee benefits coordinator job description example

   Oversees the Employee Health Nurse and develops, maintains, and implements the Employee Health program in accordance with the philosophy, policies, and objectives and in accordance with state, federal, and other regulatory standards.
   Essential Functions:
   
   * Implements employee health activities; including employee health testing such as PPD's and fit testing.
   * Consults and advises on the latest regulations involving Employee Health.
   * Initiates annual employee and new employee health screening and maintains records
   * Administers any relevant immunizations for new employees or current employees when indicated
   * Performs annual TB testing for all hospital employees and administers influenza vaccination program annually.
   * Oversees case management of Worker's Compensation cases working closely with department managers on return to work programs
   * Works collaborative with department Directors and appropriate health care providers, worker's compensation and Human Resources to coordinate early return to work for light duty functions.
   * Performs in-services on employee injury and health, including during annual training.
   * Facilitates employee injury treatment program in relation to exposures, including post-exposure testing and paperwork.
   * Maintains employee health logs, including employee exposure log.
   * Maintains the employee health policy manual, performing annual revisions as necessary.
   * Participates in staff trainings.
   * Communicates effectively with physicians, other providers, clinical and non-clinical staff.
   * Generate statistical reports on tuberculosis, MMR, hep B and other epidemiological investigative reports to be presented to the Safety/Infection Control Committee, Quality Council, and Quality & Compliance.
   * Works closely with the Infection Control Officer, Safety Officer, and Risk Manager.
   * Performs other duties as assigned.
   * Three years RN experience in a hospital setting, one year Employee Health experience preferred.
   * Associates Degree in Nursing, Bachelor's preferred
   * Current and active state unrestricted RN license, Arizona preferred
   * BLS Certification required, ACLS Certification preferred
   
   Indian Preference and Equal Employment Opportunity
   
   SCAHC gives preference in hiring to San Carlos Apache Tribal members and other Native Americans in accordance with the San Carlos Apache Tribe's Tribal Preference Policy, as set forth in Section 402 of the Tribe's Human Resources Department Policies and Procedures Manual. Otherwise SCAHC does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect him/her because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, citizenship, veteran status, military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, SCAHC complies with all applicable federal, and Tribal laws governing nondiscrimination in employment.

   Copy this example

   

5. Post your job

   There are a few common ways to find employee benefits coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   To find employee benefits coordinator candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as hrcrossing, ihirehr, hrjobs, shrm hr jobs.
   • Post your job on free job posting websites.

6. Interview candidates

   During your first interview to recruit employee benefits coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new employee benefits coordinator

   Once you have selected a candidate for the employee benefits coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new employee benefits coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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