Event planning manager job description

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused demonstrating Care in all aspects of their role.

The Event Manager handles both local catering and groups sales bookings. This person has an assigned quota and is responsible for solicitation of new business, handling inquiries, booking and detailing sales and event groups. This manager is also responsible for detailing events and ensuring guest satisfaction.

The Event Manager is responsible for selling and servicing events, as well as groups with sleeping rooms. This position works closely with Hotel Sales Managers in contract negotiations and servicing groups as it relates to catering and convention services. Primary sales efforts are in Banquet Food and Beverage and Meeting Room Rental and may include menu planning, agenda setting, hotel meeting services, hospitality amenities, and special VIP requests. Duties also include contract review and facilitating communication before, during and post event with pertinent hotel staff to ensure a high level of service.

The Event Managers also host hotel tours, maintain strong customer relationships, participate and may lead event meetings, and other staff meetings, and work as a team member with the sales and catering staff.
**What are we looking for:**

More than 50 years ago, in 1967, the Hyatt Regency Atlanta opened our doors. Since then we have continued to bring people together in our efforts to create a "World of Understanding". Referred to as the "Hotel of Hope" by Martin Luther King Jr we look to each of our team members to continue to bring our vision to life through our values:

+ Respect

+ Empathy

+ Integrity

+ Creativity

+ Humility

+ Fun

We are looking for individuals that demonstrate the following attributes

+ A true desire to satisfy the needs of others in a fast paced environment

+ Refined verbal and written communication skills

+ Dependability and accountability

+ Prefer two years hotel experience or completed Event Management trainee program

**What you can expect:**

Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination.

Hyatt has the best to offer including **:** **medical health care (after 30 days), free colleague meals during shifts, paid holidays, vacation and sick leave, paid Family Bonding time, discounted and complementary rooms** at Hyatt's across the globe and much more!

Fortune's 100 Best Companies to Work For - FORTUNE

America's Best Employers for Diversity

100 Best Workplaces for Millennials

**Qualifications:**

minimal of 3 years Events and/or Sales Management Experience

**Primary Location:** US-GA-Atlanta

**Organization:** Hyatt Regency Atlanta

**Pay Basis:** Yearly

**Job Level:** Full-time

**Job:** Catering/Event Planning


Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

Are you an events management, star? Do you thrive in a fast paced, inspiring environment?

Apply Now!

Chandon was sparked into life in 1973 by the visionary spirit of Robert-Jean de Vogüé and California pioneer John Wright. As one of the first French-owned sparkling wine ventures in the U.S., Chandon carefully selected its vineyards and are now considered to be amongst the best for producing quality sparkling wines in California.

For over forty years now, Chandon continues to combine traditional French techniques and winemaking knowledge with the beautiful, sun-ripened fruit of California to craft sparkling wines of the highest quality.

Chandon's winery, Domaine Chandon is located in Yountville and today Head Winemaker Pauline Lhote and her skilled team continue to innovate and provide a unique expression of the terroir, delighting senses with California brightness, vibrancy and intensity of flavors and aromas.

Event Sales/ Planning (80%)

Actively solicit new B2B, Corporate and Social business opportunities through off-site visits, conducting effective sales calls, emails, and presentations to potential clients, bringing in new business to the winery

Timely respond to all incoming Event inquiries

Develop creatives/ content for paid media and organic advertisement of Experiences and Private Events (B2B/ Weddings)

Manage client budgets and spending to align with the department profitability objectives

Financially driven with the ability to forecast, always mindful of budgeting restraints pertaining to events

Manage annual budgets of up to $1.6 million annually, forecasted over a 3 year period

Establish sales strategy to launch Chandon California as a reputable luxury events venue within the Napa Valley

Knowledge of competitive set and recommend sales/pricing strategies, service, and product improvements to stay competitive

Ensure all necessary documentation from outside vendors has been received in a timely manner (i.e. Certificates of Insurance, NDA's where applicable, Vendor Code of Conduct)

Maintain guest database to ensure efficient mailings and tracking of their history and preferences

Conduct weekly Event Overview Meetings with all involved key team members

New Business Development | Leisure Travel | Brand Home Visitor Experiences (20%)

Solicit and promote business through marketing, cold calling, contacting past guests, relationships with local businesses, Hotel Concierges, and other cost-effective activities.

Conduct outreach with tourism partners: Visit Napa Valley, Napa and Yountville Chamber of Commerce, etc.

Coordinate offsite pouring events representing Chandon in the best way possible (wines, collateral etc.)

Work closely with on-site DTC team and Brand Team in NY to promote internal Experiences and Events through various local media channels, websites etc.

Profile:

Customer service experience is required as well as a strong sales background in the events space.

5+ years of experience in a a Sales or Catering Manager, Restaurant Manager, or similar role. Marketing Experience is a plus

Experience & Event Management in a winery/ hotel or restaurant environment

Benefits

Health Care Plan (Medical, Dental & Vision)

401k

Paid Time Off

Ongoing Training & Development with World Class Platforms & Universities

Wellness Resources (Lifestyle reimbursements)

Wine allocation and discounts

LVMH exclusive benefits

CHANDON California is proud to be an equal opportunity employer. We celebrate and welcome diversity and are committed to creating an inclusive environment.