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Executive assistant/bookkeeper skills for your resume and career

Updated January 8, 2025

5 min read

Quoted expert

Charles Makar

Below we've compiled a list of the most critical executive assistant/bookkeeper skills. We ranked the top skills for executive assistant/bookkeepers based on the percentage of resumes they appeared on. For example, 12.4% of executive assistant/bookkeeper resumes contained payroll taxes as a skill. Continue reading to find out what skills an executive assistant/bookkeeper needs to be successful in the workplace.

15 executive assistant/bookkeeper skills for your resume and career

1. Payroll Taxes

Here's how executive assistant/bookkeepers use payroll taxes:

Managed payroll and payroll taxes and issued W-2s and 1099s, and filed sales tax returns.
Prepare AP/AR, payroll, payroll taxes, tax deposits, corporate quarterly taxes, invoicing.

2. Reconciliations

Here's how executive assistant/bookkeepers use reconciliations:

Performed administrative and accounting/bookkeeping duties, which included bank reconciliations using QuickBooks and processing invoices and payroll.
Participated in the month-end close process including preparation of account reconciliations.

3. Travel Arrangements

Here's how executive assistant/bookkeepers use travel arrangements:

Supported CEO and all senior staff in all aspects of day-to-day business including extensive domestic and international travel arrangements.
Key Administrative Responsibilities to include: calendaring, scheduling meetings, organizing travel arrangements, and generating correspondence letters.

4. Bank Deposits

Any money that a customer chooses to leave with their bank account is a deposit. Deposits can vary in amounts and different banks have limits on the deposits their customers can have as a minimum. Banks charge customers for deposits especially when a teller is used by the customer to deposit money into their account.

Here's how executive assistant/bookkeepers use bank deposits:

Handle bank deposits on a daily basis, as well as updates to customer accounts.
Handle accounts payable and receivable, prepare bank deposits as well as purchase orders.

5. General Ledger

Here's how executive assistant/bookkeepers use general ledger:

Monitor general ledger accounts and ensure accuracy and integrity of financial information in support of overall business objectives.
Lead month-end general ledger reconciliation reporting and annual tax accounting interface with external accountants.

6. Accounts Receivables

Here's how executive assistant/bookkeepers use accounts receivables:

Handled all accounts payable & accounts receivables which included preparation of all invoices & processing of payments received.
Cleaned charts of accounts for all companies, including accounts receivables and accounts payable.

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7. Accounts Payables

Here's how executive assistant/bookkeepers use accounts payables:

Process all day to day Accounts Receivable/Payables for all properties and businesses.
Maintained accounts receivable/payables documentation electronically.

8. Bank Reconciliations

Here's how executive assistant/bookkeepers use bank reconciliations:

Process deposits and record accounts receivable payments, and perform bank reconciliation, through VAM.
Maintained the office budget; input expenses, invoices, sales receipts and bank reconciliation.

9. Bank Accounts

Here's how executive assistant/bookkeepers use bank accounts:

Process accounting records including customer invoicing/collections & reconciling bank accounts.
Controlled expenditures for several bank accounts and multiple business operations.

10. Credit Card Statements

Here's how executive assistant/bookkeepers use credit card statements:

Reconciled bank statements, credit card statements and supplier accounts.
Reconciled monthly credit card statements for all firm cardholders.

11. Quickbooks Pro

Here's how executive assistant/bookkeepers use quickbooks pro:

Set 3 Companies in QuickBooks Pro 2011 and kept updated records and accounts reconciled daily.
Full charge bookkeeping and processing of all accounts receivable and payable utilizing Quickbooks Pro.

12. Purchase Orders

Here's how executive assistant/bookkeepers use purchase orders:

Track and reconcile all inventories; approve purchase orders; and create Excel spreadsheets on production for managerial purposes.
Worked with construction lender draws including change orders, AIA billings, lien releases and purchase orders.

13. Expense Reports

Here's how executive assistant/bookkeepers use expense reports:

Reconciled expense reports and maintained calendar for multiple executives.
Compiled and analyzed sales and marketing reports, created expense reports, budgets and filing systems.

14. Sales Tax

Here's how executive assistant/bookkeepers use sales tax:

Filed state sales tax and 1099 tax forms keeping the company within state and government guidelines.
Prepare quarterly and year-end financial statements, and various quarterly state and local sales tax returns.

15. Real Estate

Real estate is land that has buildings on it. This kind of property consists of permanent improvements either natural or man-made, which include, houses, fences, bridges, water trees, and minerals. There are 4 types of real estate namely; residential real estate, commercial real estate, industrial real estate, and vacant land.

Here's how executive assistant/bookkeepers use real estate:

Supplied various real estate market indicators to the principal owners and their legal representation during negotiations.
Produced commercial and residential real estate appraisals for distribution to clients.

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What skills help Executive Assistant/Bookkeepers find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What soft skills should all executive assistant/bookkeepers possess?

Charles Makar

Instructor of Business, Misericordia University

Communications skills (oral and written).

Do you want to know more?

List of executive assistant/bookkeeper skills to add to your resume

The most important skills for an executive assistant/bookkeeper resume and required skills for an executive assistant/bookkeeper to have include:

Payroll Taxes
Reconciliations
Travel Arrangements
Bank Deposits
General Ledger
Accounts Receivables
Accounts Payables
Bank Reconciliations
Bank Accounts
Credit Card Statements
Quickbooks Pro
Purchase Orders
Expense Reports
Sales Tax
Real Estate
CPA
Journal Entries

Tax Returns
Office Equipment
Balance Sheet
PowerPoint
Office Management
Office Operations
Human Resources
Conference Calls
Property Management
Ar
AP
Financial Transactions
W-2
Scheduling Appointments
Administrative Tasks
Event Planning
Financial Data

Office Procedures
Word Processing
Bookkeeping Functions
Background Checks
Wire Transfers
Office Functions
ADP
Telephone Calls
Administrative Functions
Trade Shows
Vendor Relations
Rental Properties
Peachtree
Business Transactions
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Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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