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Mail machine operator skills for your resume and career

Updated January 8, 2025
3 min read
Mail machine operator example skills
Below we've compiled a list of the most critical mail machine operator skills. We ranked the top skills for mail machine operators based on the percentage of resumes they appeared on. For example, 35.5% of mail machine operator resumes contained minor maintenance as a skill. Continue reading to find out what skills a mail machine operator needs to be successful in the workplace.

15 mail machine operator skills for your resume and career

1. Minor Maintenance

Here's how mail machine operators use minor maintenance:
  • Provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.
  • Maintained minor maintenance on Xerox Copiers, Fax machines, printers.

2. Service Calls

Here's how mail machine operators use service calls:
  • Corrected machine faults/alerts, placed service calls to resolve copier/printer issues, and changed toners/consumables as needed.
  • Screened calls and fielded customer service calls and routed them to the appropriate line of business.

3. Photocopying

Here's how mail machine operators use photocopying:
  • Provide photocopying services for the Brooklyn and Wall Street offices.
  • Answered phones, faxing, filing, photocopying, and incoming / outgoing mail

4. Postal Regulations

The procedures and methods that postal authorities undertake in order to ensure the safe delivery of parcels and products between people are defined as postal laws and regulations. The postal regulations are implemented around the world by the Universal Postal Union (UPU).

Here's how mail machine operators use postal regulations:
  • Process mailing to postal regulations and zip code sequencing.
  • Processed mailings to meet US Postal regulations.

5. USPS

Here's how mail machine operators use usps:
  • Performed bulk USPS mail verification and coordinated distribution to regional postal centers.
  • Copied, sorted and stuffed mail for over 700 studios nationwide which involved shipping via Fed-Ex or mail USPS.

6. Postage Meter

A postage meter is an equipment used to mark mailed items with evidence of postage. It includes necessary posting details like date, cancellation postmark, and a stamp.

Here's how mail machine operators use postage meter:
  • Processed incoming and outgoing mail utilizing postage meters and proprietary software.
  • Maintained mail services operations including maintaining postage meter machines.

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7. Affix Postage

Here's how mail machine operators use affix postage:
  • Address, seal, stamp, fold, stuff, and affix postage to outgoing mail or packages accordingly.
  • Used mail-handling machine to fold, insert, seal and affix postage to outgoing Mail or packages.

8. Office Equipment

Here's how mail machine operators use office equipment:
  • Sorted /distributed mail accordingly and maintained office equipment and supplies.
  • Troubleshooted and coordinated repair services for office equipment.

9. Stackers

Here's how mail machine operators use stackers:
  • Completed minor maintenance issues on stackers and cart loaders as necessary* Skid bundles off press safely and quickly
  • Separate mail from bins stackers and stops equipment when distribution run or operation is completed.

10. Mail Machine

Here's how mail machine operators use mail machine:
  • Operate and repair Mail machines Set up and mail product for the post office Load/unload trucks using fork lift and hand jack
  • Operated mail machinery for high-volume sorting of customer statements according to zip code; completed mailing process to customers.

11. Copy Machines

Copy machines make duplicate copies of documents and/or photos onto paper. Sometimes also referred to as a photocopier or copier.

Here's how mail machine operators use copy machines:
  • Loaded copy machines with paper and toner when needed.
  • Operated high volume copy machines and color copiers.

12. DHL

Here's how mail machine operators use dhl:
  • Use of DHL EasyShip system and Paragon 2000 Mail Equipment.
  • Distributed Incoming and outgoing mail, FedEx and DHL.

13. Processing Equipment

Processing Equipment refers to any form of machinery or equipment used in the manufacturing of goods or in processing raw materials used in later goods. Equipment for food processing, for example, may include meat saws and other knives and packaging materials, while equipment used in water or oil treatment may involve more complex machinery and chemical procedures.

Here's how mail machine operators use processing equipment:
  • Operated automated mail processing equipment and used manual methods to sort and distribute mail in efficient manner1991-2000
  • Adjusted and monitored the operation of automated mail processing equipment, as well as identify errors in filing systems.

14. Fed-Ex

Here's how mail machine operators use fed-ex:
  • Support employees on all mail requirements including Fed-Ex, UPS, Courier and Certified Mail requests.
  • Processed Fed-Ex and UPS packages and other mail duties as assigned.

15. ZIP Codes

ZIP codes are usually assigned geographically, but sometimes special codes are allocated to individuals or institutions that receive great volumes of mail, like government agencies and big commercial companies. These codes specify delivery routes used by mail carriers.

Here's how mail machine operators use zip codes:
  • Mail Room Delivery * Separated and distributed mail * Scanned and delivered packages * Researched names and zip codes
  • Check mail for print quality, sort by zip codes also packaged and labeled for shipping
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List of mail machine operator skills to add to your resume

Mail machine operator skills

The most important skills for a mail machine operator resume and required skills for a mail machine operator to have include:

  • Minor Maintenance
  • Service Calls
  • Photocopying
  • Postal Regulations
  • USPS
  • Postage Meter
  • Affix Postage
  • Office Equipment
  • Stackers
  • Mail Machine
  • Copy Machines
  • DHL
  • Processing Equipment
  • Fed-Ex
  • ZIP Codes
  • Postage Machine
  • Front Desk
  • Pallet Jack
  • Mail Handling
  • OpEx
  • Stencils
  • Troubleshoot
  • Mailroom Equipment
  • Computer System
  • Customer Inquiries
  • Pitney Bowes
  • Fax Machines
  • Inventory Control
  • Courier Services
  • Stitching
  • Quality Standards
  • Unload Containers
  • Bulk Mailings
  • Xerox
  • Mail Management
  • Mailroom Operations
  • HR
  • Bank Deposits
  • Meter Machine
  • Production Orders
  • Sortation
  • APO
  • Machine Output
  • Courier Packages
  • Mail Carts
  • Rate Charts

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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