Marketing project coordinator job description

>Employees at Quad thrive at the intersection of thinking, making and marketing. As we continue to take the bold steps necessary to transform our offering, our goal is to provide our clients with the most powerful integrated marketing platform. We're all partners in our company, committed to do the right thing, trusting the process, innovating for the future, growing the business, believing in each other, and having a little fun along the way.

The primary role of the Marketing Project Sr. Coordinator is to successfully manage the Client relationship and their projects from inception through delivery on behalf of the Client and Ivie. This temporary role is hybrid: onsite in Denton, TX and remote.
Responsibilities

* Develop and maintain a positive and productive relationship with key Client contacts
* Possess an in-depth understanding of the Client's business objectives
* Ability to understand and identify opportunities for continued growth
* Develop and manage project timelines and task lists
* Actively participate in high-level meetings with the Client's leadership team
* Identify process challenges and work with Quad leadership to solve
* Coordinate and manage multiple projects simultaneously
* Display positivity in all engagements with others (at all levels), to demonstrate Quad culture and ideals
* Evaluate and monitor the quality and performance of all projects under the scope of responsibility
* Attend regular planning meetings and provide detailed written confirmation/report
* Adhere to established processes and procedures to ensure timely and accurate delivery of Client Services
* Keep QuadManagement informed regularly of the Client's status
* Communicate regularly with all Quad Service Departments to ensure delivery of timely, high-quality services to the Client
* Assist in developing presentations for prospective Clients
* Ability to form strong relationships with key Client contacts and Quad internal team
* Ability to understand and manage the execution of tasks to achieve the Client's marketing goals
* Ability to think strategically and tactically to meet Client's needs, improve current services, or deliver new services
* Ability to analyze and judge prospective projects, jobs, and services for presentation to the Client
* Show good communication skills, verbally, non-verbally, and in writing

Qualifications

* 4-year college education or equivalent
* 3 to 5 years of marketing experience in retail advertising project management/coordination
* In-store knowledge is a plus
* Experience with media printing or production
* Agency and/or related retail advertising experience desired
* Experience with Microsoft Word, Excel, Outlook, and PowerPoint
* Ability to learn proprietary software programs and systems utilized by Quad or the Client

#LI-RH1

Additional Company Information

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging - a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

Drug Free Workplace

Us


We are a microbial sciences company developing applications of microbes for both human and environmental health. We are headquartered in Venice, California with a presence in New York, Colorado, Taipei, The Netherlands, Canada, and Australia. Our team, collaborators, and advisory board include scientists leading their field with breakthrough discoveries in various areas of microbiome research, as well as marketers, brand builders, operators and storytellers who have worked across disciplines from razors to rockets.

We founded our consumer life science brand, Seed, to disrupt the $60B+ global probiotics market by bringing much-needed science, precision, efficacy and education to the crowded and confusing global landscape of 'probiotics.' With the Company's Scientific Board of leading microbiome researchers, clinicians and academic partners, we develop therapies and probiotic innovations across gastroenterology, dermatology, oral hygiene, pediatrics, women's health, and nutrition. Our brand is often recognized not just for our science, but for our commitment to science communication and design. We've won awards such as Fast Company's "World Changing Ideas" in 2019 , 2020 , and 2021 ; Time's ' Best Inventions 2018 ,' and a Webby for ' Best Use of Stories on Instagram.'

Seed is an equal opportunity employer. For us, diversity isn't an HR metric-it is the result of billions of years of evolution; it's our nature. To serve our community inclusively means to cultivate a relative abundance of perspectives, backgrounds, geographies, and experiences. Like in biology, each role and its function is key to the productivity, sustainability, and resilience of our ecosystem.

We're building an ambassador program that goes way beyond "influence"-we built @SeedUniversity to revolutionize the way people understand our bacterial world, both inside and out, how this informs the choices they make each day, how education is agency and how we can collectively steward #accountability when sharing products and information that impact people's health.

A community cultivator at heart, you have a superpower of making every member (or prospective member)-even at scale- feel seen, heard, included and engaged. You are patient and empathetic, observant, intuitive and insightful-then tenacious and enthusiastic when you see a way to bring people together, engage them and evoke the sense of a collective in the context of a brand experience. In our case, you are particularly tapped not only into health and science, but across art, culture, music. You understand how to create dialogue about the important and serious topics of health and wellness, but also how to use other mediums and spaces to have more meaningful dialogues and ensure equitable access across communities and cohorts.


The Role


As an Ambassadors + Performance Marketing Project Coordinator, you will act as the liaison between the ambassador and performance marketing teams-learning the ins-and-outs of ambassador marketing and paid social. You will onboard new partners to the community and imparthe #accountability (via @SeedUniversity) of educating their audiences with science and evidence. You will track birthdays, anniversaries, major and minor moments-for all of our ambassadors. You will package up and deliver all finalized ambassador content for paid social channels-becoming a master in understanding, organizing, and presenting data.


You

• 1-3 years of experience in influencer and/or performance marketing
• Extraordinary (and compelling and creative) written and verbal communication skills-in other words, everyone anticipates and is excited to receive your emails or DMs
• Adequate working knowledge of paid social marketing-experience with any ad platforms (Facebook Ads, Pinterest Ads, etc.), a plus.
• Technical skills and familiarity with Google Suite, Jira, Slack, Microsoft Office, Docusign, and video editing software are a huge plus.
• Impeccably organized, diligent in maintaining digital tools, and able to file away large amounts of information for later reference
• Stellar community-organizing and management Data-driven and creative (left / right-brained)
• Positive, optimistic and always inspired to keep improving
• Committed to education and self-directed learning-understanding who we are, our brand, values, products, and the science behind what we do
• Resilient and optimal performer under pressure Deeply #accountable and able to prioritize the long-game and our responsibility as a health and science advocate over short term wins

Founded in 1979, American House Senior Living Communities' vision is to provide high-quality housing for senior at a price affordable for retirees and their families. That vision of excellence has endured for nearly 40 years and expanded to serve residents at a number of senior housing communities. Our mission is to enrich the lives of those we serve, providing an environment that fosters meaningful relationships. Our vision is to be an innovative senior housing company that created sustainable excellence and stakeholder value, with an unparalleled commitment to passionate care provided by compassionate people

Marketing Production Coordinator

The Production Coordinator is responsible for working with the Production Manager to manage a variety of marketing related projects under print, digital and video production. They will assist with managing project timelines, coordinating advertising deadlines and schedules and releasing projects to outside vendors based on production deadlines.

Responsibilities - Using agency Project Management Software Tools:

• Daily review of project status list
• Monitor individual project schedules to assure deadlines are being met
• Follow the routing process and trouble shoot where the deadlines are falling short
• Update status report on a regular basis as needed
• Monitor separate Print Ad Publication Schedules to assure requirements are being met
• Mange the uploading/downloading of assets as required
• Manage the release of print/digital files as required
• Close Projects according to completion process
• Track monthly project billing list to be submitted for invoicing
• Update Production Manager on a regular basis regarding any conflicts, delays, postponements or unusual situations that may hinder meeting the established project deadline
• Assist with additional requests when required assistance is necessary
• Cross train to learn entire Production Management Workflow Process
• Maintain current knowledge related to project management and/or attend training sessions as required

Qualifications

• Bachelor's degree in related field
• Prior experience working as a Production Coordinator or Internship in an Advertising/Marketing environment (minimum three years)
• Working knowledge of ad campaigns, print, digital and motion project fundamentals
• Understanding of Adobe Software capabilities and related language to InDesign, Illustrator and Photoshop and the entire Adobe Suite
• Experience working in Project Management Software
• Exceptional analytical and problem-solving skills
• Excellent verbal and written communication skills
• Excellent computer skills, either PC or MAC, with proficiency in Microsoft Office products, especially Excel
• Sharp business acumen and detail oriented
• High standards for quality assurance and excellence in all work product
• Strong organizational and time-management skills
• Customer-service oriented and a strong, get-it-done attitude
• Comfortable with a fast-paced work place and a deadline driven environment