Medical center representative job description

* Screens and refers all incoming calls and customers and or patients, manages customer and or patient flow, maintains current medical records, files secondary insurance, enters charges and payments, files secondary insurance, workers compensation claims and corporate services claims, pursues collections daily, investigates patient billing inquiries, orders supplies and prepares mandatory computer generated reports. Performs business office functions within a medical clinic related to appointment scheduling, registration, claims management, cash collection and medical records maintenance.
GENERAL REQUIREMENTS

* Adheres to the hospital and departmental attendance and punctuality guidelines
* Performs all job responsibilities in alignment with the core values, mission and vision of the organization
* Performs other duties as required and completes all job functions as per departmental policies and procedures
* Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs)
* Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
* Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs. For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.

WORKING CONDITIONS

* General environment: Works in a well-lighted, air-conditioned area, with moderate noise levels.
* May be exposed to high noise levels and bright lights.
* May be exposed to limited hazardous substances or body fluids, or infectious organisms.
* May be required to change from one task to another of different nature without loss of efficiency or composure.
* Periods of high stress and fluctuating workloads may occur.
* May be scheduled as needed including overtime

EDUCATION REQUIREMENTS

* High School Diploma or GED (Required)
* Non Degree Program in Training in accounting procedures and medical records (Preferred)

EXPERIENCE REQUIREMENTS

* 1 years Hospital, Physician office, or other health care organization experience (Required)
* 1 years Experience with CPT and ICD-9 insurance coding (Preferred)

CERTIFICATIONS AND LICENSURES

* No Certifications are Required or Preferred

GENERAL SKILLS

* Organizational Skills
* Communication Skills
* Interpersonal Skills
* Customer Relations
* Mathematical
* Grammar / Spelling
* Read / Comprehend Written Instructions
* Follow Verbal Instructions
* Basic Computer Skills
* General Clerical Skills
* Motivational skills
* Self-starter

PHYSICAL REQUIREMENTS

* Have near normal vision - Clarity of vision (both near and far), ability to distinguish colors
* Have good - manual dexterity and eye-hand-foot coordination
* Ability to perform - repetitive tasks/motion

PHYSICAL DEMANDS

* Standing - Frequently within shift (34-66%)
* Walking - Frequently within shift (34-66%)
* Sitting - Continuously within shift (67-100%)
* Climbing - Occasionally within shift (1-33%)
* Bending/Stooping - Occasionally within shift (1-33%)
* Twist at waist - Occasionally within shift (1-33%)
* Pushing/Pulling - Occasionally within shift (1-33%)
* Reaching above shoulder - Occasionally within shift (1-33%)

Facility:Chula Vista Medical Center

CityChula Vista

Department

Job Status

Per Diem

Shift

Variable

FTE

0

Shift Start Time

Shift End Time

H.S. Diploma or Equivalent

Hours

Shift Start Time:

Variable

Shift End Time:

Variable

Additional Shift Information:

Weekend Requirements:

Every Other

On-Call Required:

No

What You Will DoCoordinates all registration functions necessary to ensure the processing of a clean claim including but not limited to obtaining and processing patient demographics, visit and financial information in a manner that facilitate maximum financial reimbursement and promotes premier customer service. This role utilizes Patient Secure to identify the accurate patient medical record while adhering to EMTALA regulations and performs face-to-face interviews directly with patients and/or their designated representatives. Accurate identification and delivery of regulatory documents and securing patient financial responsibility is a key responsibility.Required Qualifications

+ 2 Years experience in a business service setting.

+ Must have experience communicating effectively both verbally and in writing professionally.

Preferred Qualifications

+ H.S. Diploma or Equivalent

+ Experience communicating and discussing personal and financial matters with patients and/or their representatives is preferred.

Other Qualification Requirements

+ HFMA certifications preferred.

Essential Functions

+ CollectionsFollow department guidelines for providing patient with estimate letter.Request payment of co-pay, deductible, estimated out of pocket or good-faith deposit in a manner specified in department and hospital policies. If patient unable to pay requested amount, negotiate some portion.Receive and process funds, print and file receipt, and update Centricity visit comments. Secure all funds and receipts in accordance with department standard.

+ Completes insurance verification and evaluation Insurance/Plan Selection:After medical screening (ER settings), obtain health benefit coverage including possible accident related coverage. Input all insurance coverage information into Centricity Insurance Verification (IF). If patient unable to provide insurance, search for potential coverage through MCA for SRS/SCMG and MPV (or Portal) for potential Medicare or Medi-Cal.Use Coordination of Benefits (COB) standards to prioritize billing order of insurance plans.Medicare patients - Medicare Secondary Payer (MSP) questionnaire is completed.Validate insurance eligibility electronically (e.g. MPV, Experian) when applicable. Validate health benefit coverage including possible accident related coverage.Validate and identify the Primary Medical Group on Health Maintenance Organizations (HMO) patients. Notify the clinical staff, including physician, on patients that are out-of-network.Follow process to estimate patient out of pocket based upon department guidelines and collect patient financial responsibility.Communicate to patient and leadership when unusually high out of pocket, unusually limited coverage, and/or if insurance is out of network (OON) following the guidelines established for the facility.Unfunded:Initiate interview on unfunded/underfunded patients. Input financial screening results into Pointcare fields as appropriate and provide patient with potential coverage options. Complete the process by recording the outcome through X8 function.Complete HPE (Hospital Presumptive Eligibility) process when appropriate.Document in Centricity visit comments if patient declined or completed financial screening.Follow self-pay process (aka toolkit) to discuss the Sharp out of pocket expectation.

+ Customer service Use AIDET, key words at key times, On-Stage Behavior and support 5-star results on patient satisfaction.Communicates effectively both orally and in writing sufficient to perform the essential job functions. Use tact and empathy in working with customers under stressful situations and with frequent interruptions.Avoid abbreviations when communicating to patient.Adapt and protect patient privacy as needed (i.e. lowering voice, using face sheets vs. verbal interviews).Practice good interpersonal and communication skills and ability to work well with others contributing to a team environment.Practice a positive and constructive attitude at all times.Negotiates with others, handles minor complaints by settling disputes, grievances, and conflicts.Perform service recovery when The Sharp Experience does not go right in accordance to the department standards and Sharp's Behavior Standard Service Recovery.Identify solutions to issues not covered by verbal or written instructions.

+ Demonstrates initiative and teamwork Prioritize job responsibilities effectively. Keep management informed of backlogs or slow volume. Round on patients when volumes are low as identified by your department.Patients are processed timely based upon depart standards such as quality audits, time, and production measurements.Offer to assist others and asks for assistance in completing of assignments, as needed.Inform patient/families of admission delays and cause if known or allowed.Promotes a team approach in completion of department duties.Contributes to department production by maintaining expected level of productivity designated by the department.

+ Other duties As directed by Leadership, provide ongoing support of department and hospital needs as assigned.When applicable, collect patient valuables according to policy and secure them by entering into log and dropping into department safe. Follow hospital policy to release valuables.When applicable, update Patient Type, Bed Placement, Accommodation Code, Attending Physician.ED Unit Clerk (SCO only):Responsible for handling outgoing/incoming Emergency Department calls including outgoing calls for consultations and ancillary services. Calls to physicians and ancillary service areas will be documented in the EMR.Obtain medical records and facilitate transfers from/to outside facilities.Create patient chart for physician and organize charts for the HIM department. Compile workers' compensation paperwork for the ED physician.Monitor ED cafe supplies.Handle outgoing calls to other departments for ED.Customer Information Center duties (SCO only):Initiate ED Code calls using the overhead paging system and Code Log Book online.Answer CIC phone lines after business hours and monitor alarm panels for incoming Codes.

+ Patient registration Patient Safety:Authenticate and/or enroll patient at workstations where Patient Secure palm scanner is available. Follow established guidelines such as scripting and picture identification for enrollment and authentication.In absence of Patient Secure workstation, use at least two patient identifiers to confirm patient identity.Notify DUPREG and document potential duplicate and overlap registrations when identified.Demographic Collection:Populate all demographic screens for new and established patients. In applicable cases, follow registration guidelines for Doe and Trauma patients.Update regulatory fields in demographic data with patient choices on regulatory forms such as Notice of Privacy Practice (NPP), Advanced Directive for Health Care (ADHC), Health Information Exchange (HIE).Secure patient signature on address attestation.If service is accident related, update appropriate visit fields indicating known details.Follow defined documentation process with homeless patient (i.e. notating "SB1152" in FirstNet and Edit Visit (EV) form comments).

+ Regulatory responsibilities Observe EMTALA regulations (Emergency Room/ER settings) by avoiding communication of financial information (such as eligibility, copays, authorization) until medical screening is completed. This includes avoiding discussion of financial issues with clinical counterparts, health insurances, or patient family/friends until after medical screening.Using scripting, review Conditions of Admission (COA). If unable to secure signature, indicate reason in Centricity visit comments. Based upon COA patient review, update appropriate Centricity fields related to status of ADHC, No Publish, Notice of Privacy Practices, and Patient Rights. More fields may be added as regulations change.In cases where Tricare or Medicare/Medicare Advantage is primary or secondary, use scripting to review and deliver appropriate regulatory form (Tricare Rights, Tricare Third Party Liability, and Important Message from Medicare (IMM) form). If signature secured, update Centricity fields in appropriate insurance follow-up field. If unable to secure signature, indicate reason in Centricity visit comments.Follow guidelines for delivery of Medicare Outpatient Observation (MOON) and Outpatient Observation Notice (OON) to all patients being admitted in an Observation status.Request and input Primary Care Provider (PCP) information and initiate Health Information Exchange (HIE) process as appropriate.In areas performing post regulatory review, address outstanding alerts in the Centricity Alerts Manager based upon your department's workflow.Document Imaging - Secure necessary Access Service related documents and scan to correct form/identifier.

Knowledge, Skills, and Abilities

+ Knowledge of Medical Terminology.

+ Knowledge of insurances, billing and collections guidelines/criteria.

+ Knowledge of Local, State, and Federal regulations governing registration/billing activities including Joint Commission, Title XXII, Medicare and Medi-Cal regulations.

+ Knowledge of ICD-10, CPT, and/or RVS coding.

+ Knowledge of Medicare Important Message, Medicare Secondary Payor, Tricare Third Party Liability; Auto Accident and Work Comp, Medicare/Outpatient Observation Notice.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

We are so glad you are interested in joining Sutter Health!

**Position Overview:**

We are so glad you are interested in joining Sutter Health!

Tuesday, October 18, 2022

11:00 AM - 2:00 PM US/Pacific Standard Time

Memorial Medical Center Modesto

1800 Coffee Road, Modesto, Ca 95355

Memorial Medical Center, Modesto will be hosting an Open House Hiring Event Join us to learn more about our award winning hospital, what it means to be an employer of choice, and how you can join the Memorial Medical Center team.

You'll have the opportunity to meet our leaders and interview for various Allied Health roles.

We are currently recruiting for Full Time and Per Diem roles for a variety of units and shifts.

Click the apply button at the top to register for this event, bring a copy of your resume and we will see you there!

**Additional Requirements:**

**EDUCATION**

Graduate of an accredited physical therapy graduate Program

**CERTIFICATE & LICENSURE**

PT-Physical Therapist

OR Will also consider approved license applicant or resident training program employee

BLS-Basic Life Support Healthcare Provider

**DEPARTMENT REQUIRED CERTIFICATION & LICENSURE**

Department: Home Health, DL-California Drivers Class C

**PREFERRED EXPERIENCE AS TYPICALLY ACQUIRED IN:**

2 years experience in primary work assignment area.

**SKILLS AND KNOWLEDGE**

Critical thinking, complex problems solving, decisive judgement and ability to work independently.

Knowledge and application of professional practice and regulatory requirements.

Must be able to work in demanding work environment, organize multiple priorities completing work duties within expected timelines and requirements.

Computer and required technology proficiency/competencies.

Demonstrates effective and efficient professional communication (verbal & written) skills as well as interpersonal skills, conflict resolution, teamwork/collaboration, customer service and community relations abilities.

Able to retain and apply new knowledge & skills.

Keeps abreast of professional practice development and advancement.

**Job Shift:**

Days

**Schedule:**

Per Diem/Casual

**Shift Hours:**

8

**Days of the Week:**

Variable

**Weekend Requirements:**

Once a Month

**Benefits:**

No

**Unions:**

No

**Position Status:**

Non-Exempt

**Weekly Hours:**

0

**Employee Status:**

Per Diem/Casual

Sutter Health Affiliates are equal opportunity employers EOE/M/F/Disability/Veterans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state, or federal law, ordinance or regulation. External hires must pass a background check/drug screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance.