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Meetings manager skills for your resume and career

Updated January 8, 2025
6 min read
Below we've compiled a list of the most critical meetings manager skills. We ranked the top skills for meetings managers based on the percentage of resumes they appeared on. For example, 16.7% of meetings manager resumes contained client facing as a skill. Continue reading to find out what skills a meetings manager needs to be successful in the workplace.

15 meetings manager skills for your resume and career

1. Client Facing

Here's how meetings managers use client facing:
  • Worked with IT team to improve client facing websites as well as communications sent out to pharmaceutical field

2. Cost Savings

Here's how meetings managers use cost savings:
  • Developed comprehensive reporting showing cost savings for the business.
  • Administered annually on average (135) negotiated vendor contract resulting in 40% cost savings.

3. Vendor Contracts

Vendor contracts are legal arrangements that clearly state the provisions and conditions of the work/services to be provided by a vendor/contractor. If drafted accurately, these documents can provide a safeguard against potential liability. The contract must enlist the scope of Services/Products, Contract Duration, Price and intended payment plan.

Here's how meetings managers use vendor contracts:
  • Established new and maintained existing vendor relationships; negotiated/managed vendor contracts.
  • Prepared proposals, negotiated vendor contracts.

4. Site Selection

Here's how meetings managers use site selection:
  • Key contact for clients from site selection until final billing; focused on all congress activity, other than Exhibit.
  • Perform site selection and on-site meeting management, including rooms, food, conference space, billing and reconciliation.

5. Event Budgets

The event budget is a projection or forecast, of revenues and expenses that may incur at an event.

Here's how meetings managers use event budgets:
  • Devised qualitative and quantitative benchmarks by analyzing post-event budgets, reports and surveys.
  • Designed and built electronic presentations, event layouts and event budgets.

6. Ground Transportation

Ground transportation is land transportation and not sea or air transportation. Ground transportation is associated with airports and passenger moving and describes the public and private movement of passengers and goods using ground vehicle.

Here's how meetings managers use ground transportation:
  • Defined category requirements for travel management company, airlines, hotels, ground transportation and meeting/event planning.
  • Managed the invitation & attendee management process including meeting registration, air travel, ground transportation, and housing.

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7. Audio Visual

Audiovisual refers to material intended for showing to the public and has sound accompanying it.

Here's how meetings managers use audio visual:
  • Handled all communications with various hotels providing all meeting logistics including audio visual needs, menu selection and room set up.
  • Coordinated date and time for all managers to meet with audio visual staff for a test run of all presentation.

8. Meeting Management

Meeting management refers to the planning, booking, and arrangement of a meeting. The ability to organize and assemble a number of people according to their respective schedules and to bring them together for a discussion is known as meeting management. Meeting management is important in improving communication, interpersonal relationships, teamwork, employee morale and satisfaction, and ensuring everyone in the team is on the same page.

Here's how meetings managers use meeting management:
  • Developed strong client relationships to ensure quality meeting management and updated pharmaceutical guidelines and industry changes.
  • Directed all meeting management aspects, including negotiating contracts and supervising 2-person staff.

9. Booking

Here's how meetings managers use booking:
  • Created personalized registration sites with customized graphics, instructions, and a link to a travel booking site.
  • Created and maintained over 70 conference and course web pages with two online booking forms and three homepages.

10. Event Management

Event management applies project management to the development and creation of corporate events such as conferences, festivals, ceremonies, concerts, or formal parties.

Here's how meetings managers use event management:
  • Developed standard operating procedures for logistical and event management tasks.
  • Travel to events, serve on national event management team and troubleshoot on-site vendor service issues as needed.

11. Site Inspections

Site inspection is a series of regular activities aimed at creating and maintaining safe conditions and discovering unsafe practices, including safety regulations, working conditions, and other critical areas of the construction site. The site inspection is carried out using traditional field visit methods with a paper and pen checklist.

Here's how meetings managers use site inspections:
  • Conducted site inspections and prepared venue recommendations based on client expectations and event objectives.
  • Initiated venue proposals and performed site inspections as necessary.

12. Meeting Logistics

Meeting logistics refers to the detailed and planned organization and implementation of a meeting. It comprises the materials and assets involved in conducting a meeting including the room set up, the number of chairs and tables that are required, boards and flipcharts for discussion, any audio-visual equipment required for presentation or interactive activities, other additional items for specific activities or break-out groups, and office supplies for the participants coming to the meeting.

Here's how meetings managers use meeting logistics:
  • Manage nationwide meeting logistics, venue management, and faculty travel arrangements as per medical communication guidelines.
  • Managed all meeting logistics for assigned scientific and corporate meetings.

13. Meeting Planning

Here's how meetings managers use meeting planning:
  • Created and presented company-wide training program for all Pepsi-Cola administrative staff involved in aspects of meeting planning.
  • Coordinated conference and meeting planning activities and provided on-site logistical support for 20 major regional meetings.

14. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how meetings managers use conference calls:
  • Participate in weekly conference calls with selected caterer.
  • Monitored conference calls for quality.

15. Contract Negotiations

When a contract is negotiated, an agreement is reached on a series of legally binding terms before it is signed and made official. Two or more parties agree on the terms of their relationship. When negotiating a contract, the focus is usually on risk and return.

Here's how meetings managers use contract negotiations:
  • Performed contract negotiations and administration after contract award.
  • Contract negotiations with preferred airlines to ensure group discounts
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List of meetings manager skills to add to your resume

Meetings manager skills

The most important skills for a meetings manager resume and required skills for a meetings manager to have include:

  • Client Facing
  • Cost Savings
  • Vendor Contracts
  • Site Selection
  • Event Budgets
  • Ground Transportation
  • Audio Visual
  • Meeting Management
  • Booking
  • Event Management
  • Site Inspections
  • Meeting Logistics
  • Meeting Planning
  • Conference Calls
  • Contract Negotiations
  • Trade Shows
  • VIP
  • Facebook
  • Meeting Space
  • Meeting Materials
  • Room Set-Up
  • RFP
  • Program Budget
  • Venue Selection
  • On-Site Management
  • Banquet Event Orders
  • DMC
  • Meeting Rooms
  • Room Blocks
  • Meeting Specifications
  • Event Logistics
  • Program Development
  • Internal Clients
  • BEOs
  • Medical Education
  • Travel Arrangements
  • Direct Reports
  • Budget Management
  • Vendor Relationships
  • On-Site Logistics
  • Onsite Management
  • Promotional Materials
  • Hotel Contracts
  • Social Events
  • CME
  • Educational Programs
  • Menu Selections
  • Off-Site Events

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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