How to hire a move coordinator

How to hire a move coordinator, step by step

Here's a step-by-step move coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a move coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new move coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The move coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect move coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents move coordinator salaries for various positions.

   Type of Move Coordinator	Description	Hourly rate
   Move Coordinator		$14-27
   Shipping And Receiving Supervisor	A shipping and receiving supervisor streamlines the shipping process for a more efficient company. The supervisors oversee and maintain the supplies and inventory through product receipt, storage, and delivery... Show more	$13-22
   Shipping Supervisor	A shipping supervisor is responsible for monitoring the goods and services, ensuring its quality and quantity before packaging and shipment processing to avoid delays and possible client complaints. Shipping supervisors manage the shipment schedule, including verification of the location and determining correct charges... Show more	$16-31

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Move-In Process
   • Smooth Transition
   • Logistics
   • Customer Service
   • Necessary Paperwork
   • Office Equipment
   • Community Outreach
   • Data Entry
   • Autocad
   • Medicare
   • Medicaid
   • Space Planning
   • Windows
   • Independent Living

   Check all skills

   Responsibilities:

   • Manage coordination of delivery discrepancies with other Menards locations.
   • Issue SIDA and AOA badges to airport tenants.
   • Obtain employee data to update CAFM database.
   • Collect Medicaid cards and link cards upon admission and as necessary.
   • Work closely with law enforcement and ARFF during any aircraft, medical or natural disaster.
   • Work to prevent wildlife problems by following HPN wildlife plan and working with the USDA.

3. Make a budget

   Including a salary range in your move coordinator job description is one of the best ways to attract top talent. A move coordinator can vary based on:

   • Location. For example, move coordinators' average salary in missouri is 38% less than in rhode island.
   • Seniority. Entry-level move coordinators 46% less than senior-level move coordinators.
   • Certifications. A move coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a move coordinator's salary.

   Average move coordinator salary

   $42,574yearly

   $20.47 hourly rate

   ---

   Entry-level move coordinator salary

   $31,000 yearly salary

   Updated December 19, 2025

4. Writing a move coordinator job description

   A job description for a move coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a move coordinator job description:

   Move coordinator job description example

   The Customer Care Coordinator will book and coordinate either military or consumer shipments, act as liaison to customer, providing support and communication with customer about expected move and arrival times and dates, collect and relay shipment information and documentation for customers, and distribute information to appropriate facilities, and provide problem resolution as necessary. Salary: $13-$14/hr based on experience plus bonuses.
   Essential Functions:
   Monitor email for new shipment offerings Collect pre-move surveys as well as weights and preapprovals and update company software and the carrier Track shipments' estimated time of arrival and delivery information and update company software and the carrier and monitor clearing email to clear shipments as they arrive Main point of contact for moves, both internally and externally Monitor quality scores and verify accuracy Secure customer payment, including verify method of payment, credit card annotation Confirm any and all information provided from the customer and ensure the agent has the accurate information Liaison between the agents and customers to determine the agreeable time to for crews to pack, pickup, or deliver the customers' shipment Proactively communicate information to the customer from operations regarding their move, including pickup and delivery information Proactively coordinate with customers and claims to rectify any damages that may occur Communicate any problems not rectified locally with the supervisor to ensure customer satisfaction Other duties as assigned
   
   Knowledge, Skills and Abilities:
   Efficient data entry ability,Knowledge of, or ability to learn, company software Problem-solving skills to ensure accurate records Ability to handle stressful situations and conversations Knowledge of Microsoft Office Suite
   
   Required Education and Experience:
   High school diploma or its equivalent Good telephone communication skills required Previous customer service experience required Previous data entry experience required
   
   Working Conditions:
   IndoorsOffice EnvironmentSitting for long periods of time
   Take part in a company that has been successful for over 100 years and is still growing - join the Coleman Team today!

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5. Post your job

   There are a few common ways to find move coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your move coordinator job on Zippia to find and recruit move coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with move coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new move coordinator

   Once you have selected a candidate for the move coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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