Office assistant/file clerk job description
Updated March 14, 2024
3 min read
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Example office assistant/file clerk requirements on a job description
Office assistant/file clerk requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in office assistant/file clerk job postings.
Sample office assistant/file clerk requirements
- High school diploma or equivalent.
- Previous filing experience in an office setting.
- Proficiency in using Microsoft Office.
- Ability to lift and move boxes up to 25 pounds.
- Excellent organizational skills.
Sample required office assistant/file clerk soft skills
- Strong customer service skills.
- Ability to work independently and as part of a team.
- Ability to work in a fast-paced environment.
- Attention to detail and accuracy.
Office assistant/file clerk job description example 1
Penske Automotive Group office assistant/file clerk job description
**Summary/Objective**
The File Clerk/Office Assistant provides ongoing administrative support to the HR Manager and department at large. The tasks also include contacting other departments, completing and processing paperwork, and managing events for an office. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research, along with performing other tasks such as writing memos and taking phone calls. The File Clerk/Office Assistant is responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information regarding market research and business opportunities. Accurate data entry is also a large component of this role.
**Essential Functions**
+ Assists in managing the day-to-day operations of the HR team
+ Event planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
+ Office management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
+ Oversees internal administrative duties related to the completion of HR duties in the department
+ Organizes and maintains files and records, both physical and digital
+ Plans and schedules meetings and appointments
+ Manages projects and conducts basic research
+ Prepares correspondence and reports
+ Makes travel arrangements
+ Organizes meetings, keeping agenda, minutes, etc.
+ Assists other managers
+ Follows the Company Code of Business Ethics and Conduct
+ Understands and follows all work rules and procedures and follows lawful directions from supervisors
+ Upholds the company's non-disclosure and confidentiality policies and agreements
+ Maintains a professional appearance and orderly work area in accordance with company policy
+ Attends pertinent training
+ Attends company meetings as required
+ Other duties as assigned
**Other Duties**
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
**EEO Statement**
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.
Req Number: 22510
Position Code: 782808
Type: Full-time
Dealership: Northern California Management
Location Address: 740 W Capitol Expressway
**EEO Statement**
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.
The File Clerk/Office Assistant provides ongoing administrative support to the HR Manager and department at large. The tasks also include contacting other departments, completing and processing paperwork, and managing events for an office. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research, along with performing other tasks such as writing memos and taking phone calls. The File Clerk/Office Assistant is responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information regarding market research and business opportunities. Accurate data entry is also a large component of this role.
**Essential Functions**
+ Assists in managing the day-to-day operations of the HR team
+ Event planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
+ Office management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
+ Oversees internal administrative duties related to the completion of HR duties in the department
+ Organizes and maintains files and records, both physical and digital
+ Plans and schedules meetings and appointments
+ Manages projects and conducts basic research
+ Prepares correspondence and reports
+ Makes travel arrangements
+ Organizes meetings, keeping agenda, minutes, etc.
+ Assists other managers
+ Follows the Company Code of Business Ethics and Conduct
+ Understands and follows all work rules and procedures and follows lawful directions from supervisors
+ Upholds the company's non-disclosure and confidentiality policies and agreements
+ Maintains a professional appearance and orderly work area in accordance with company policy
+ Attends pertinent training
+ Attends company meetings as required
+ Other duties as assigned
**Other Duties**
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
**EEO Statement**
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.
Req Number: 22510
Position Code: 782808
Type: Full-time
Dealership: Northern California Management
Location Address: 740 W Capitol Expressway
**EEO Statement**
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.
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Updated March 14, 2024
Updated March 14, 2024