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Payroll machine operator skills for your resume and career

Updated January 8, 2025

1 min read

Below we've compiled a list of the most critical payroll machine operator skills. We ranked the top skills for payroll machine operators based on the percentage of resumes they appeared on. For example, 21.3% of payroll machine operator resumes contained payroll operations as a skill. Continue reading to find out what skills a payroll machine operator needs to be successful in the workplace.

12 payroll machine operator skills for your resume and career

1. Payroll Operations

Here's how payroll machine operators use payroll operations:

Spearheaded Corporate Payroll operations with annual payroll in excess of $1 billion.
Maintain employee confidence and protect payroll operations by keeping information confidential.

2. PeopleSoft

Here's how payroll machine operators use peoplesoft:

Utilized Excel, Word, OnDemand, Access and PeopleSoft 8.0 Systems.
Exchanged Personal Notification Forms and Garnishments keying them into PeopleSoft and providing HumanResources with other information as needed.

3. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how payroll machine operators use data entry:

Performed data entry (i.e., leave, direct deposits, etc.)
Respond to employee inquiries related to payroll Promoted from Data Entry Operator to Payroll Control Clerk, to Payroll Database Operator.

4. Payroll Data

Here's how payroll machine operators use payroll data:

Compiled employee time, production, and payroll data.
Compiled and entered weekly payroll data and completed accurate reporting to both management and appropriate taxing authorities.

5. Payroll System

Here's how payroll machine operators use payroll system:

Processed semi-monthly payroll, entered employee information into payroll system, performed benefits reconciliation., and performed filing.
Prepared technical correspondence pertaining to the payroll and coordinated and interacted the payroll system pertaining to employee compensation and deductions.

6. ACH

Automated Clearing House, ACH is a computerized electronic network to process, coordinate and manage transactions (credit and debit) and automated money transfers between banks and other financial institutions without the use of paper checks, electronic transfers, credit cards, or cash networks. The ACH network is regulated by the federal government and managed by the National Automated Clearing House Association (NACHA).

Here's how payroll machine operators use ach:

Process incoming ACH authorization requests.
Run Posi-Pay file for checks written on company account, Post NaCha file For Files paid with ACH.

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7. Process Payroll

Here's how payroll machine operators use process payroll:

Process payroll, enter time edits/vacation request/scheduling, supervised 7-10 employees, and conducted weekend meetings for quality improvement.
Developed rapport with client to assess their wants and needs in order to process payroll effectively and accurately.

8. Payroll Reports

Here's how payroll machine operators use payroll reports:

Verified time cards, prepared payroll reports, and processed annual raises.
Create payroll reports*Data entry*Client services*Meeting coordination*Reception*Document control

9. W2

Here's how payroll machine operators use w2:

Assisted in the processing payroll fiscal and calendar year-end procedures including initializing contracts, implementing salary increases and W2 reconciliation.
Worked closely with the Payroll Accounting at year end to resolve and close year end items to minimize W2's.

10. Salary Changes

Here's how payroll machine operators use salary changes:

Processed salary changes for employees and overtime pay and absences.

11. Timekeeping

Here's how payroll machine operators use timekeeping:

Perform daily and periodic timekeeping procedures, which included bi-weekly payroll.
Validated timekeeping debts and prepared letters to notify employees of indebtedness and mandatory involuntary deduction based on debt regulations.

12. W-2

A W-2 form is also known as the Wage and Tax Statement. An employer is required to send this document to each employee and the IRS (Internal Revenue Service) yearly. A W-2 details the employee's annual wages and the taxes deducted from their paychecks. This does not include self-employed or contracted workers, who file taxes with separate forms.

Here's how payroll machine operators use w-2:

Packed and shipped years end W-2's to customers.
Coordinate annual W-2 preparation, reconciliation and distribution.

What skills help Payroll Machine Operators find jobs?

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List of payroll machine operator skills to add to your resume

The most important skills for a payroll machine operator resume and required skills for a payroll machine operator to have include:

Payroll Operations
PeopleSoft
Data Entry
Payroll Data

Payroll System
ACH
Process Payroll
Payroll Reports

W2
Salary Changes
Timekeeping
W-2

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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