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Payroll processor skills for your resume and career

Updated January 8, 2025

3 min read

Below we've compiled a list of the most critical payroll processor skills. We ranked the top skills for payroll processors based on the percentage of resumes they appeared on. For example, 12.2% of payroll processor resumes contained customer service as a skill. Continue reading to find out what skills a payroll processor needs to be successful in the workplace.

15 payroll processor skills for your resume and career

1. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how payroll processors use customer service:

Assisted with payroll processing for approximately 200 pilot and flight attendants* Data entry and customer service* Verified several payroll reports
Provided professional, team oriented and courteous customer service while presenting relevant information to customers and business partners.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how payroll processors use data entry:

Performed administrative duties of typing memos, filing, photocopying, faxing, scanning, data entry, and emailing.
Performed data entry and account management operations daily with precise accuracy to get completed payrolls on scheduled flights on time.

3. ADP

Automatic Data Processing, Inc. (ADP) is a US provider of human resource management software and services. A personnel management system with which daily human resources processes are manageable and easily accessible. It fusion human resources as a discipline and its basic HR activities, and processes with the mastery of information technologies.

Here's how payroll processors use adp:

Processed semi-monthly Domestic/International ADP Payroll for 3000 employees.
Processed payroll utilizing ADP payroll system

4. Payroll System

Here's how payroll processors use payroll system:

Designed 60 page reference guide outlining payroll system processing instructions for administers.
Calculated and processed semimonthly payrolls into the electronic payroll system.

5. Kronos

Kronos is an employee time tracking software popular in the US.

Here's how payroll processors use kronos:

Processed daily payroll for union contract and non-contract personnel utilizing Kronos automated time and attendance system.
Verify Time from Kronos timekeeping system

6. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how payroll processors use human resources:

Entered data from confidential employee documents into the computerized human resources and sales management systems.
Interfaced directly with Human Resources, factory supervisors, salaried personnel.

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7. Process Payroll

Here's how payroll processors use process payroll:

Process payroll weekly Internal/external reports from Districts High level accuracy Problem solve/troubleshoot issues Work close with District Sales
Assisted in developing procedures and tools to effectively process payroll.

8. W-2

A W-2 form is also known as the Wage and Tax Statement. An employer is required to send this document to each employee and the IRS (Internal Revenue Service) yearly. A W-2 details the employee's annual wages and the taxes deducted from their paychecks. This does not include self-employed or contracted workers, who file taxes with separate forms.

Here's how payroll processors use w-2:

Served as key member on various payroll-project teams for payroll conversions, mergers and acquisitions, year-end processing and W-2 preparation.
Created W-2 for year end, processed corrected W-2 and produced copies when W-2 were lost and or not received.

9. Excellent Organizational

Here's how payroll processors use excellent organizational:

Maintained good verbal and written communication skills with excellent organizational and time management skills as well.

10. Payroll Data

Here's how payroll processors use payroll data:

Facilitate implementation of newly acquired employees to existing payroll database after merger and/or acquisitions.
Enter payroll data including new hires, terminations, promotions, transfers, and vacation accruals into the timekeeping system.

11. Multi-State Payroll

Here's how payroll processors use multi-state payroll:

Entered and Processed Multi-State payroll for 53 clients.
Managed multi-state payroll for hospital organization of 5000 personnel in TX, OK, KS, CA and UT.

12. Manual Checks

Manual checks are payments issued to employees outside an organization's payroll system. It usually occurs for early and late payments, often due to terminations, resignations, job orders, and late submission of requirements.

Here's how payroll processors use manual checks:

Investigated and responded to inquiries from internal customers regarding paycheck discrepancies and processed manual check requests.
Learned how to create manual checks for terminations (CA law) and also how to calculate PTO accrual payouts.

13. Reconciliations

Here's how payroll processors use reconciliations:

Review Fixed Asset activity and Inventory Reconciliations prepared by region.
Assisted with bank reconciliations, income statement preparation, general ledger adjustments, journals, and some accounts receivables.

14. HRIS

Here's how payroll processors use hris:

Maintained employee profiles in HRIS, processed new hire paperwork, tax status changes, and direct deposit enrollment.
Partner with HR and benefits in aligning and implementing a more sophisticated HRIS, payroll and benefits system.

15. Accruals

Here's how payroll processors use accruals:

Assist Auditors with quarterly and annually payroll processes, accruals, general liability and workers compensation information.
Designated payroll super user to audit California termination paychecks, reconciled vacation and personal absence accruals.

5 Payroll Processor resume examples

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List of payroll processor skills to add to your resume

The most important skills for a payroll processor resume and required skills for a payroll processor to have include:

Customer Service
Data Entry
ADP
Payroll System
Kronos
Human Resources
Process Payroll
W-2
Excellent Organizational
Payroll Data
Multi-State Payroll
Manual Checks
Reconciliations
HRIS
Accruals
General Ledger
Timekeeping

PeopleSoft
PTO
Journal Entries
Payroll Checks
Payroll Deductions
Child Support
Payroll Issues
Direct Deposits
Payroll Transactions
Payroll Taxes
Payroll Software
SOX
ACH
Reconcile Payroll
Payroll Reports
UltiPro
W4

Financial Reports
Payroll Functions
Wage Garnishments
Payroll Inquiries
W2
Ceridian
Insurance Coverage
W-4
Review Payroll
Payroll Adjustments
Rate Changes
QuickBooks
AS400
Benefit Deductions
Payroll Changes

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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