Personnel coordinator job description

The Recruiting and Legal Personnel Coordinator provides administrative support for the department and coordinates all aspects of the law school recruiting program, the summer program and legal personnel.
Essential Duties and Responsibilities:


RECRUITING RELATED DUTIES Register Firm for law school recruiting and prepare and submit post-season surveys. Staff hospitality suites for law school recruiting. Plan recruiting receptions and dinners. Process incoming resumes including checking for prior contacts and sending to attorneys for review and consideration as necessary. Using recruiting database, ViRecruit, to track candidates, schedule interviews, gather interview feedback from attorneys and generate feedback reports. Coordinate clerk hiring campaign including annual mailing to judicial clerks. Schedule and arrange callback interviews for law students, clerks and lateral candidates. Prepare materials for law school interviewing and recruiting events. Provide input on mentor assignments for summer associates and associates. Provide support for Summer Associate Program by: Coordinating orientation and onboarding programs for incoming summer associates including paperwork and scheduling training; Gathering summer associate feedback for assignments from attorneys; Coordinating end of rotation and end of summer reviews for summer associates; and Coordinating group events, including Summer Smorgasbord events with partners. Support and attend recruiting, summer associate, and Firm functions as requested and be a visible part of Firm culture; Serve as point of contact and coordinate with search firms for lateral hiring, as necessary. Serve as administrator for the of vi Recruit applicant tracking system, including but not limited to supervising upgrades and maintenance. Create and maintain calendar of all Firm-sponsored law school programming including career services and student organization events. Maintain law firm statistics, (i.e. Attorney Count document, Offers Outstanding document, NALP Form).



LEGAL PERSONNEL RELATED DUTIES Process all paperwork required for admission to the Bar. Complete employer affidavits for current and former attorneys and summer associates. Process work visa and related immigration paperwork for summer associates, attorneys and visiting attorneys



OTHER DUTIES Maintain membership with the local city group New York City Recruitment Association (NYCRA) and the National Association for Law Placement (NALP). Serve as a resource to associates to discuss matters on an ad hoc basis. Ad hoc projects as requested.



Knowledge, Skills, and Abilities Required:


Knowledge of current recruiting and diversity best practices. Excellent oral and written communication skills and interpersonal skills to deal effectively with all levels of personnel. Professional and gracious demeanor and service attitude at all times. Accuracy and attention to detail. Ability to work independently under pressure. Ability to provide support for detailed and complex projects. Flexibility in the midst of multiple and/or changing priorities and deadlines. Professional grace and demeanor and service attitude at all times. Integrity - strong professional and ethical standards; must observe confidentiality of personnel and Firm matters. Proficiency in Outlook, MS Office Suite and familiarity with ATS such as Vi or similar databases.



Education and Experience:


Bachelor's degree required. Two or more years' experience in professional services environment in recruiting, legal personnel and/or human resources.



Working Conditions:


Normal office environment with little exposure to excessive noise, dust, temperature, etc. This position is full-time and requires flexibility to maintain confidentiality, work extended hours and/or travel, as necessary. Full C-19 Vaccination is required unless otherwise permitted by law.

The Village of Endicott is seeking a candidate to fill the position of Personnel Coordinator.

Responsibilities cover areas such as attendance and leave records, employee benefits, compliance with civil service and village requirements and processing salary increments. The Personnel Coordinator will also perform the duties of preparing, processing and the maintenance of payroll.

TYPICAL WORK ACTIVITIES:

Organizes and supervises the maintenance of personnel records relating to appointments, probationary terms, longevity, salary and leaves of absence; Oversees the recruitment and placement of personnel and the preparation and placement of advertisements; Provides information, answers questions and processes paperwork regarding personnel policy, benefits, and general personnel issues; Conducts new employee orientation, benefits, and other employment details such as civil service status; Processes and follows through on Worker's Compensation and Disability Claims; Screens employment applications and forwards applications of qualified candidates to unit heads for review; Ensures that personnel transactions are promptly reported to the Broome County Department of Personnel and comply with civil service and department requirements; Ensures that required posting procedures are followed when filling positions; Monitors the timely completion of probationary and annual employee evaluations by department heads;

Payroll responsibilities include:

Computes and makes appropriate changes regarding hours worked, deductions, overtime, tax changes, etc.; Makes adjustments and revisions in payroll rates or deductions; Prepares and maintains a variety of records pertaining to payroll activities; Prepares and processes payroll deductions by forwarding appropriate reports and payments for deductions; including: child support, union dues, insurance, charity contributions and others; Inputs necessary information into computer system to generate checks for payroll; Prepares periodic reports related to State and Federal payroll tax withholdings and payroll matters; Prepares monthly retirement report for NYS Employees Retirement System; Responds to inquiries from employees, department heads, and outside agencies concerning payroll related personnel matters; Processes direct deposit transactions for employees electing this payment method.

Salary - $50,000+ DOE

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:
* Dental insurance
* Flexible spending account
* Health insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday

Ability to commute/relocate:
* Endicott, NY 13760: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

The Legal Personnel Coordinator is responsible for supporting the Legal Personnel and Professional Development Department with all aspects of the Department's functions, including the associate review process and new associate onboarding and training.Responsibilities/Duties

Assist with the coordination and administration of the semi-annual Attorney Review process; work with the Chief, Director, Senior Manager, Partners and Associates to ensure Associate evaluation files are complete, ensuring database functionality and accuracy of information; maintain review-related reports

Assist with orientation and integration process for all new associates, including pre-start communications, logistics and event planning

Compile statistical information and assist with various monthly and quarterly reports and various data requests

Compile and analyze in-depth departure report and as needed statistical analysis for the Legal Talent Team
Assist Training team with coordination of mid-level training program

Assist with inter-office relocations, including liaising with relocating attorney, drafting relocation memorandums and Overseas Assignment memorandums

Maintain Litigation Department listing and assist Litigation Training Manager in connectivity efforts

Coordinate special events, including fall orientation, training programs, Practice Group retreats, Attorney dinners and monthly Coffee Hours/Happy Hours and various social events

Provide support to Senior Manager on leaves of absence; liaise with attorneys going on leaves; coordinate with Benefits team

Provide general support and assistance to the Legal Personnel department on an ongoing basis; ensure consistent and appropriate information between offices; stay current on firm news, including peer firm trends

Assist with Legal Recruiting related functions as needed on a seasonal basis

Work with Purchasing Department to procure STB-branded promotional items on an as-needed basis

Assist with industry-related surveys

Must be flexible to adjust hours to meet departmental needs and attend occasional related evening events

Perform related work and other duties as required

Required Skills

2 years of related experience

Strong oral and written communication skills; strong interpersonal skills; strong analytical skills

Proficiency in MS Word, Excel (including knowledge of pivot tables) and PowerPoint, and comfortable working in web-based databases/software, such as vi Desktop

Ability to interact well and build professional relationships while maintaining confidentiality

Ability to self-direct and adapt to changing working demands and multiple priorities

Strong organizational skills and attention to detail

Ability to make effective judgments in line with Firm policies, procedures and/or guidelines

Must be team oriented

Preferred Skills

Prior experience in a law firm or professional services firm

Understanding of applicable laws and regulations for handling Associate personnel files and other sensitive and confidential information

Understanding of various databases and/or programs and effective methods for acquiring relevant information

Required Education

Bachelor's degree

Preferred Education

Bachelor's degree in Training and Development or related field a plus