How to hire a print production coordinator

How to hire a print production coordinator, step by step

Here's a step-by-step print production coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a print production coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new print production coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a print production coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A print production coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, print production coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of print production coordinators and their corresponding salaries.

   Type of Print Production Coordinator	Description	Hourly rate
   Print Production Coordinator		$14-25
   Leader	Leaders pave the way for a company to achieve certain goals. They are in charge of bringing the organization to greater heights... Show more	$23-73
   Supervisor	Supervisors are responsible for overseeing the daily functions of employees in a specific team, department, or even a work shift. They create work schedules, organize work processes and workflows, train new hires, provide necessary reports related to the team function and the employees, monitor and evaluate employee performance, and ensure that goals of the specific team or department are met... Show more	$14-44

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Print Vendors
   • Production Schedules
   • Graphic Design
   • Mac
   • Print Projects
   • Adobe Creative Suite
   • Press Checks
   • Print Production
   • Design Projects
   • Adobe Photoshop
   • USPS
   • POS
   • Digital Print
   • RFP

   Check all skills

   Responsibilities:

   • Project example: Arabic program http: //israel.usembassy.gov/my-arabic-library.html manage communications between the outside vendors and corporate departments.
   • Support local Ricoh account management and lead customer sales with solution expertise, demonstrations, prepare and present proposals.
   • Spearhead organizational social media design campaigns, including frequent design updates for website and mobile applications.

3. Make a budget

   Including a salary range in your print production coordinator job description is one of the best ways to attract top talent. A print production coordinator can vary based on:

   • Location. For example, print production coordinators' average salary in florida is 46% less than in wyoming.
   • Seniority. Entry-level print production coordinators 43% less than senior-level print production coordinators.
   • Certifications. A print production coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a print production coordinator's salary.

   Average print production coordinator salary

   $41,201yearly

   $19.81 hourly rate

   ---

   Entry-level print production coordinator salary

   $31,000 yearly salary

   Updated December 19, 2025

4. Writing a print production coordinator job description

   A job description for a print production coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a print production coordinator job description:

   Print production coordinator job description example

   **The 'Apply with SEEK' option will be utilized for International applicants, mainly Australia. If this does not apply to you please use the 'Apply' option.**
   
   Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It's an opportunity to do something meaningful, each and every day. It's having support for your mental, physical, financial and professional needs. It means sharpening your skills and growing your career. And it means working in an environment that celebrates diversity and is fair and inclusive.
   
   A career at Sedgwick is where passion meets purpose to make a positive impact on the world through the people and organizations we serve. If you are someone who is driven to make a difference, who enjoys a challenge and above all, if you're someone who cares, there's a place for you here. Join us and contribute to Sedgwick being a great place to work.
   Great Place to Work
   
   Most Loved Workplace
   
   Forbes Best-in-State Employer
   
   Print Production Coordinator
   
   **PRIMARY PURPOSE** **:** To facilitate and oversee all daily support activities, expectations, and delivery of services, providing exceptional service at all times in support of recalls, returns and fulfillment.
   
   **ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
   
   + Acts as the primary resource for all initial operational deliverables to support recalls and returns activities. This includes but is not limited to document preparation within varying file formats, template development in Microsoft Access and Planet Press, facilitation of event process through proprietary system, oversight of document print production, assembly of printed materials, fulfillment, and system set up for other operational areas.
   
   + Facilitates/fulfills daily consignee/client requests.
   
   + Oversees print production and fulfillment activities with preferred print partner and with internal print production members.
   
   + Provides support related to logistical recall related questions to other departments and management.
   
   + Collaborates with vendors such as shipping carriers and supply/service vendors as it relates to print production setup, fulfillment and production items.
   
   **ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
   
   + Performs other duties as assigned.
   
   + Supports the organization's quality program(s).
   
   + Travels as required.
   
   **QUALIFICATIONS**
   
   **Education & Licensing**
   
   Associate's Degree in Business, Industrial or Process Engineering preferred.
   
   **Experience**
   
   Two (2) years of account management/customer service management experience, to include one (1) year of project management experience. or equivalent combination of education and experience required.
   
   **Skills & Knowledge**
   
   + Strong ability to focus on quality and procedures.
   
   + Demonstrates the ability to manage multiple projects simultaneously, gain a thorough understanding of the project assigned, and ensure that the project is completed on time and per specification
   
   + Demonstrates the ability to ask questions and gather information in order to create customer requested reports.
   
   + Demonstrates the ability to identify problems and suggest possible causes and solutions
   
   + Demonstrates the ability to work with customers to improve or change situations using broad knowledge and expertise. Collaborates on identifying needs/ problems and/or developing action plans to support customer business objectives
   
   + Demonstrates the ability to identify and understand customer needs; takes appropriate actions to ensure customer needs are met and proactively searches of ways to increase customer satisfaction.
   
   + Demonstrates the ability to manage own time, activities and resources to ensure department standards are met on a consistent basis.
   
   + Demonstrates the ability to modify behavior, as needed, in order to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people.
   
   + Excellent oral and written communication skills, including presentation skills.
   
   + PC literate, including Microsoft Office products
   
   + Analytical and interpretive skills
   
   + Strong organizational skills
   
   + Excellent interpersonal skills
   
   + Proven management/leadership skills
   
   + Excellent negotiating skills
   
   + Ability to create and complete comprehensive, accurate and constructive written reports
   
   + Ability to work in a team environment
   
   + Ability to meet or exceed Performance Competencies
   
   **WORK ENVIRONMENT**
   
   When applicable and appropriate, consideration will be given to reasonable accommodations.
   
   **Mental** **:** Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
   
   **Physical** **:** Computer keyboarding, travel as required. Must be able to lift, push or pull supplies, including cases of stock up to 20 lbs.
   
   **Auditory/Visual** **:** Hearing, vision and talking
   
   **NOTE** **:** Credit security clearance, confirmed via a background credit check, is required for this position.
   
   The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
   
   Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
   
   **If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**

   Copy this example

   

5. Post your job

   To find the right print production coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with print production coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit print production coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your print production coordinator job on Zippia to find and recruit print production coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit print production coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new print production coordinator

   Once you have selected a candidate for the print production coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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