Purchasing department clerk job description
Updated March 14, 2024
8 min read
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Example purchasing department clerk requirements on a job description
Purchasing department clerk requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in purchasing department clerk job postings.
Sample purchasing department clerk requirements
- High School Diploma or GED.
- Computer literacy, including proficiency in MS Office.
- Strong organizational and analytical skills.
- Familiarity with purchasing software.
- Knowledge of purchasing and supply chain principles.
Sample required purchasing department clerk soft skills
- Excellent communication skills.
- Strong customer service orientation.
- Ability to negotiate and problem solve.
- Attention to detail and accuracy.
Purchasing department clerk job description example 1
City of Fraser purchasing department clerk job description
Under the supervision of a department head or higher classified supervisory employee, performs a variety of clerical/secretarial support tasks which require proficiency in typing and records processing, computer skills, independent judgement, accuracy, and organizational skills. Acts as a liaison and resource to other City departments, staff, officials, outside agencies, and the public. May handle confidential materials, which are sensitive in nature.
Compiles information and types correspondences, reports, budgets, forms, permits, records, and other materials.
Processes and maintains various records, and organizes and maintains office files. Prepares reports or memoranda, compiling necessary data and exchanging information with a variety of sources. Receives, screens, and routes telephone calls, and assists visitors/residents by ascertaining needs, explaining departmental policies and procedures, initiating necessary paperwork, or referring them to the appropriate staff. Maintains a general knowledge of department operations in order to provide accurate answers to callers/visitors. Schedules appointments and maintains calendars for the supervisor and other staff. Prepares itineraries and makes reservations. Sorts and distributes mail and other materials. Prepares materials for mailing. Issues permits, licenses, and certificates after ensuring all city and/ or governmental requirements are met. Provides assistance to persons who need help with their applications and/or forms. Operates computers equipment to process data, procedure spreadsheets, and maintain records. Updates files as needed. Prepares and processes weekly payroll and attendance reports for the department. Investigates and resolves problems presented by residents/public to their satisfaction. May be involved in various special projects as assigned, handling related correspondence, maintaining records, and serving as liaison for specific programs, assisting the public, providing related assistance, and answering questions. Maintains an inventory of office/departmental equipment, supplies, forms, and materials. Orders and/or pick up items as needed. Performs other related clerical duties specific to an assigned area.
PHYSICAL DEMANDS
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. The noise level in the work environment is usually moderately quiet.
EMPLOYMENT QUALIFICATIONS
Education: Possession of a high school diploma or its equivalent with courses in typing, account keeping, office machine and/or computer operation, and office procedures.
Experience: A minimum of one to three years of clerical/secretarial, and BS&A module experience or the equivalent.
The qualifications listed above are guidelines. Other combinations of education and experience which could provide the necessary knowledge, skills, and abilities to perform the job will be considered.
For purposes of Employment Standards, this classification is "Exempt" from the overtime provisions of the Fair Labor Standards Act.
Job Posted by ApplicantPro
Compiles information and types correspondences, reports, budgets, forms, permits, records, and other materials.
Processes and maintains various records, and organizes and maintains office files. Prepares reports or memoranda, compiling necessary data and exchanging information with a variety of sources. Receives, screens, and routes telephone calls, and assists visitors/residents by ascertaining needs, explaining departmental policies and procedures, initiating necessary paperwork, or referring them to the appropriate staff. Maintains a general knowledge of department operations in order to provide accurate answers to callers/visitors. Schedules appointments and maintains calendars for the supervisor and other staff. Prepares itineraries and makes reservations. Sorts and distributes mail and other materials. Prepares materials for mailing. Issues permits, licenses, and certificates after ensuring all city and/ or governmental requirements are met. Provides assistance to persons who need help with their applications and/or forms. Operates computers equipment to process data, procedure spreadsheets, and maintain records. Updates files as needed. Prepares and processes weekly payroll and attendance reports for the department. Investigates and resolves problems presented by residents/public to their satisfaction. May be involved in various special projects as assigned, handling related correspondence, maintaining records, and serving as liaison for specific programs, assisting the public, providing related assistance, and answering questions. Maintains an inventory of office/departmental equipment, supplies, forms, and materials. Orders and/or pick up items as needed. Performs other related clerical duties specific to an assigned area.
PHYSICAL DEMANDS
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. The noise level in the work environment is usually moderately quiet.
EMPLOYMENT QUALIFICATIONS
Education: Possession of a high school diploma or its equivalent with courses in typing, account keeping, office machine and/or computer operation, and office procedures.
Experience: A minimum of one to three years of clerical/secretarial, and BS&A module experience or the equivalent.
The qualifications listed above are guidelines. Other combinations of education and experience which could provide the necessary knowledge, skills, and abilities to perform the job will be considered.
For purposes of Employment Standards, this classification is "Exempt" from the overtime provisions of the Fair Labor Standards Act.
Job Posted by ApplicantPro
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Purchasing department clerk job description example 2
The Reserves Network purchasing department clerk job description
Citation /Judgment Hearing Clerk
(3)
$33,280 annually
Loop Central Drive 77081
Temp to Hire
Resource Staffing is excited to hire three clerks to work in the Citation and Judgment Hearings Department. This role will file orders, judgments, and ligation documentation for the office that handles toll fines. You will be assisting in preparing documents to support hearing findings and judgments for the HCTRA fines department.
Citation/Judgment Hearing Clerk’s Job Responsibilities:
Citation/Judgement Hearing
Clerk’s Requirements/Skills/Education/Skills:
About Resource Staffing
Resource Staffing is an affiliate of The Reserves Network, a family-owned and veteran-founded company. Since 1989, we have been bringing employers and job seekers together in a variety of industries and positions throughout the great state of Texas. As an equal opportunity employer, we value our employees and foster an environment of respect, integrity, and trust in every aspect of employment. However you identify and whatever your background, we encourage you to apply today. #HG
(3)
$33,280 annually
Loop Central Drive 77081
Temp to Hire
Resource Staffing is excited to hire three clerks to work in the Citation and Judgment Hearings Department. This role will file orders, judgments, and ligation documentation for the office that handles toll fines. You will be assisting in preparing documents to support hearing findings and judgments for the HCTRA fines department.
Citation/Judgment Hearing Clerk’s Job Responsibilities:
- Preparing accounts for hearing
- Preparation of all hearing-related documents
- Updating and correcting account information on the system for Citations and Orders
- E-filing Citations and Court Orders
- Attend court hearings-prepare documents at court
- Draw up and maintain all payment plans
- Upkeep hearing accounts for dismissals
- Assist in running a Macro (macroinstruction) by converting Excel spreadsheets into
- Word Documents.
- Pull TX Dots and TLO/Skip tracing
- Check fax Folders and notate CUBS/handle disputes for Ft. Bend and MCTRA court
- Communicate with clients, managers/supervisors, and agents via email regarding account issues and/or questions.
Citation/Judgement Hearing
Clerk’s Requirements/Skills/Education/Skills:
- Strong data entry and typing (40+ wp)
- Strong organization skills and detailed oriented
- Strong MS Office, Word, and Excel
- Professional demeanor and a time player
- Ability to multitask and strong time management skills needed to meet traffic fine deadlines
- Able to work in a high-volume, fast-paced environment
- Data Entry and 10key 4500 kpm
- Bilingual in Spanish a Plus
- 1 year of clerical or litigation office experience
- Reliable transportation
- Criminal background and drug screening performed
- Skip tracing experience is a huge plus
About Resource Staffing
Resource Staffing is an affiliate of The Reserves Network, a family-owned and veteran-founded company. Since 1989, we have been bringing employers and job seekers together in a variety of industries and positions throughout the great state of Texas. As an equal opportunity employer, we value our employees and foster an environment of respect, integrity, and trust in every aspect of employment. However you identify and whatever your background, we encourage you to apply today. #HG
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Purchasing department clerk job description example 3
Resource Staffing purchasing department clerk job description
Citation /Judgment Hearing Clerk
(3)
$33,280 annually
Loop Central Drive 77081
Temp to Hire
Resource Staffing is excited to hire three clerks to work in the Citation and Judgment Hearings Department. This role will file orders, judgments, and ligation documentation for the office that handles toll fines. You will be assisting in preparing documents to support hearing findings and judgments for the HCTRA fines department.
Citation/Judgment Hearing Clerk’s Job Responsibilities:
Citation/Judgement Hearing
Clerk’s Requirements/Skills/Education/Skills:
About Resource Staffing
Resource Staffing is an affiliate of The Reserves Network, a family-owned and veteran-founded company. Since 1989, we have been bringing employers and job seekers together in a variety of industries and positions throughout the great state of Texas. As an equal opportunity employer, we value our employees and foster an environment of respect, integrity, and trust in every aspect of employment. However you identify and whatever your background, we encourage you to apply today. #HG
(3)
$33,280 annually
Loop Central Drive 77081
Temp to Hire
Resource Staffing is excited to hire three clerks to work in the Citation and Judgment Hearings Department. This role will file orders, judgments, and ligation documentation for the office that handles toll fines. You will be assisting in preparing documents to support hearing findings and judgments for the HCTRA fines department.
Citation/Judgment Hearing Clerk’s Job Responsibilities:
- Preparing accounts for hearing
- Preparation of all hearing-related documents
- Updating and correcting account information on the system for Citations and Orders
- E-filing Citations and Court Orders
- Attend court hearings-prepare documents at court
- Draw up and maintain all payment plans
- Upkeep hearing accounts for dismissals
- Assist in running a Macro (macroinstruction) by converting Excel spreadsheets into
- Word Documents.
- Pull TX Dots and TLO/Skip tracing
- Check fax Folders and notate CUBS/handle disputes for Ft. Bend and MCTRA court
- Communicate with clients, managers/supervisors, and agents via email regarding account issues and/or questions.
Citation/Judgement Hearing
Clerk’s Requirements/Skills/Education/Skills:
- Strong data entry and typing (40+ wp)
- Strong organization skills and detailed oriented
- Strong MS Office, Word, and Excel
- Professional demeanor and a time player
- Ability to multitask and strong time management skills needed to meet traffic fine deadlines
- Able to work in a high-volume, fast-paced environment
- Data Entry and 10key 4500 kpm
- Bilingual in Spanish a Plus
- 1 year of clerical or litigation office experience
- Reliable transportation
- Criminal background and drug screening performed
- Skip tracing experience is a huge plus
About Resource Staffing
Resource Staffing is an affiliate of The Reserves Network, a family-owned and veteran-founded company. Since 1989, we have been bringing employers and job seekers together in a variety of industries and positions throughout the great state of Texas. As an equal opportunity employer, we value our employees and foster an environment of respect, integrity, and trust in every aspect of employment. However you identify and whatever your background, we encourage you to apply today. #HG
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Updated March 14, 2024
Updated March 14, 2024