Rochester Housing Authority jobs in Rochester, NY - 24 jobs

COMPETITIVE CLERK III/TYPING DISTINGUISHING FEATURES OF THE CLASS: This is a clerical position which involves the performance of a wide variety of activities within well-defined procedures. Individuals assigned to this class are given detailed oral and/or written instructions for new or more complex assignments. The duties are carried out under direct supervision, which is usually received in the form of review of completed assignments, another step in the clerical process and/or supervisory observation. Employees of this class may be required to exercise some independent judgment in performing assigned duties. Supervision is not a responsibility of this position, but Rochester Housing Authority employees may be expected to lead subordinate clerical employees in the performance of their duties. Performs related work as required. TYPICAL WORK ACTIVITIES: Types material from copy, rough drafts, dictation machine, or other instructions; Checks items being filed for completeness; Checks items, data or names in files for accuracy; Prepares and types correspondence on matters where policies and procedures are well defined; Creates and modifies documents using word processing software and personal computer; Enters data and runs reports, using database management software and personal computer; Greets individual visitors and refers them to the proper persons; Places calls and provides information over the phone; Transfers information from one file or other record to another by hand; Files, shelves or stores items (such as folders, books or other items) in accordance with file codes or classification symbols; Prepares new file folders; Proofs, by comparing typed material with source material, and corrects or marks for correction as necessary; Cross references files. ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of the alphabet; Knowledge of and ability to use word processing software; Ability to use a personal computer; Ability to type; Ability to copy numerical data and other information accurately; Ability to prepare and type written communications; Ability to compare numbers quickly and accurately; Ability to spell; Ability to compare names and narrative information quickly and accurately; Ability to alphabetize names and categories; Ability to read standard forms; Ability to perform arithmetic computations; Ability to maintain records and files; Ability to deal effectively with the public and office personnel. Page Break FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES: All the Entry Level KSA'S PLUS Knowledge of office policies, procedures and terminology. MINIMUM QUALIFICATIONS: High School diploma or equivalent PLUS Associates' degree in secretarial science or office technology; OR Two (2) years experience performing general clerical activities which included entering data into a personal computer.

CAPITAL PROJECTS MANAGER DISTINGUISHING FEATURE OF THE CLASS: The employee in this title is responsible for performing all project management related duties for contracted capital improvement projects at the Rochester Housing Authority. The employee supervises the development and issuing of contract specifications which are placed out for bid, monitors the work of the contractors, and ensures that completed work complies with applicable public housing codes and standards. An incumbent in this title provides direct supervision of the employees assigned to the Project Development Department. Direct supervision is received from the Director of Capital Projects and Development. Related work is performed as required. TYPICAL WORK ACTIVITIES: Monitors the work of contractors awarded capital improvement projects to ensure compliance with negotiated terms. Reviews and verify the accuracy of request for proposals (RFP'S) for capital improvement projects developed by Housing Authority staff. Attend pre-bid meetings with prospective contractors on behalf of the Housing Authority to address questions regarding projects up for bid. Coordinates with the Director of Capital Projects and Development for budget revisions, to be submitted to HUD, based on a community need or change in priority. Reviews monthly reports regarding capital fund disbursements with the Director of Capital Projects to ensure that obligation and expenditure requirements, established by HUD, are met in the allotted time frame. Act as a liaison between Public Housing Operations and the Property Development Department regarding capital improvement projects to ensure that sites are aware of impending work and to resolve any issues that may arise. Validates the inspections performed by independent inspectors on completed capital projects. Reviews change order requests submitted by contractors involved with capital projects to determine if requests adhere to pre-established criteria for such actions. Provides justification for the Director of Property Development for presentation to the RHA Board of Directors regarding change orders requiring Board approval. Review and justify expenditures within the specified HUD approved 5-year plan and the RHA approved capital budget. Facilitates monthly status meetings with Inspections, Public Housing Operations, Property Development Department and RHA finance department as it relates to capital budget and financing/accounting of the same. Works with Property Managers and Director of Capital Projects on the development and updating of a 20-year long range capital improvement plan for their assigned RHA community. Coordinate with the Director of Capital Projects on project assignments for staff assigned in the Project Development Department based upon areas of expertise and past performance. ENTRY-LEVEL KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of a wide variety of construction materials, their applications, and acceptable substitutions. Knowledge of basic mathematics, including the ability to calculate square footage and volumes. Knowledge of construction terminology is used in specification writing and on blueprints. Knowledge of effective supervisory practices. Knowledge of established public housing inspection practices. Knowledge of the fundamentals of all trades work areas; electrical, masonry, plumbing, roofing, painting, drywall, and other finish work. Ability and willingness to work outdoors in dirty, dusty, noisy conditions, and in all types of weather. ENTRY-LEVEL KNOWLEDGE, SKILLS AND ABILITIES continued: Ability to climb stairs and ladders and perform complete structural inspections. Ability to supervise field inspections of in-progress and completed construction projects. Ability to drive a motor vehicle. Ability to establish meeting agendas. Ability to estimate costs and develop construction specifications. Ability to explain orally and in writing technical information in terms easily understood by audiences of all levels of sophistication. Ability to identify discrepancies between construction in progress and approved plans, specifications, and code requirements. Ability to interpret and enforce terms of contracts. Ability to negotiate claims and counterclaims under construction contracts. Ability to read basic financial reports. The ability to read blueprints, floor plans, and architectural drawings. Ability to research products and material costs and characteristics using information from suppliers, trade publications, contractors, and other employees. Ability to review inspection reports for accuracy. Ability to review the work of others. Ability to supervise others. Ability to troubleshoot. Ability to use a computer. Ability to use tact and diplomacy, and to be firm with contractors and their employees when necessary. Ability to work well with others. FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the Housing Authority's RFP (Request for Proposal) and bid process. Knowledge of the Department of Housing and Urban Developments (HUD) and the Housing Authority's capital budgeting process, procedures, and reporting requirements. Knowledge of the Housing Authority's policies and procedures regarding contracted work. Knowledge of the Housing Authority's personnel policies and procedures. Knowledge of practices of construction contract administration relates to the inclusion and enforcement of non-discrimination employment guidelines and mandated wages and benefits, and health and safety standards. Knowledge of federally mandated requirements for wage rates, payment practices, hours of work, citizen, residence, and non-discriminating employment practices in the construction business. MINIMUM QUALIFICATIONS: High School Diploma or equivalent and, II. or III, a bachelor's degree in business administration, or related field and two (2) years of experience in development of construction and bid documents, review of submittals for compliance, knowledge of HUD procurement policies as it pertains to Capital Projects and Development, construction projects and processes involving various trades and familiarity with HUD labor/ wage rates, and categorization of work related to such regulations. OR II. An associate's degree in construction technology, or related field and four (4) years of experience in the development of construction contracts for bidding and procurement purposes, and review of completed work for contract compliance. This experience must include writing specifications, estimating costs, and inspecting completed work and must have involved work in several construction trades, such as carpentry, electrical, plumbing, etc. OR III. Six (6) years of experience in the development of construction contracts and review of completed work for contract compliance. This experience must include writing specifications, estimating costs, and inspecting completed work and must have involved work in several construction trades, such as carpentry, electrical, plumbing, etc. SPECIAL REQUIREMENTS: Possession of a Class D New York State Motor Vehicle Operator's license at time of hire, AND maintenance of the license throughout tenure in this title.

TYPICAL WORK ACTIVITIES: Plans, directs, and facilitates public agency purchasing activities to assure timely availability of commodities proper quantity and quality at a competitive cost; Guides and develops the relationships between the central purchasing function and the organizational operating units, focusing on prompt response time, and assisting with special needs; Analyzes bid responses for compliance with specifications and established requirements; Monitors purchasing policy and selects all single-source suppliers; Conducts pre-bid conferences; Establishes and implements operational policies and procedures for the warehouse division of RHA; Supervises and coordinates activities of subordinates engaged in stock keeping and stock distribution activities, as well as purchasing support functions; Performs supervisory activities such as assigning work, evaluating performance and providing performance counseling, interpreting rules and policies, assigning overtime, enforcing disciplinary activities, etc.; Collaborates with information systems personnel to identify functional needs for the use of computerized records management systems in the stockroom and purchasing activities; Establishes and implements the policies and procedures for the purchasing and procurement functions of RHA in conformance with established laws, policies, and ethical principles; Works with department heads to establish a calendar of purchasing activities to assure the timely availability of necessary resources; Develops goals and objectives of purchasing and supply function to align with Authority goals and objectives; Researches product/service quality requirements; Assembles data and writes specifications for one-time purchase contracts and for perpetual-use purchase contracts; Solicits written and verbal price quotations from vendors; Communicates with vendors verbally and in writing; Plans and facilitates product demonstrations conducted by vendors for agency users; May dispose of surplus property by auction or by direct sale; Organizes and supervises annual warehouse inventory audit; Prepares or reviews a variety of narrative and/or statistical reports for accuracy and follows through in areas of responsibility. ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of effective management practices; Knowledge of standard purchasing field practices and procedures; Knowledge of basic physical inventory control principles required to manage a stockroom, warehouse or distribution center facility; MINIMUM QUALIFICATIONS:I. (A) Bachelor's Degree in Economics, Accounting, Business Administration, or Public Administration AND two(2) years experience in purchasing or contract administration which included experience writing purchasing specifications or analyzing contract bids;OR (B) Bachelor's Degree and four (4) years experience as described in IA above;PLUS II. *One (1) year supervisory experience; AND *One year experience in an inventory control, warehousing, or stock distribution activity.*This experience may have been acquired concurrent with or in addition to the experience required in IA.

TYPICAL WORK ACTIVITIES: Assists with the activities of a small housing office, assigning tasks to clerical workers and monitoring workflow; Interviews prospective participants to complete housing applications and collect eligibility information and documentation, explain RHA and HUD programs and guidelines, eligibility requirements and lease restrictions, and the rules and regulations applicable to public housing and Section 8 programs; Conducts recertification of housing eligibility for current participants; Interviews new and current participants to obtain data regarding income and household expenses and to collect documents of proof; Verifies that information provided by housing participants is accurate by inspecting documents and contacting social service agencies, employers, etc. by phone or mail; Determines eligibility and suitability of participants for residency in public housing and Section 8 programs; Computes income and expenses to determine participants rental charges according to the Authority's policies and HUD's rules and regulations; Inspects rental units to assess housekeeping habits of participants and identify repair and maintenance needs and need for correction of safety hazards; Discusses with public housing participants complaints against them such as poor housekeeping habits, insect infestations, landlord/neighbor relations, noise, etc., and delivers oral and written lease enforcement notices when necessary; Recommends eviction of participants when necessary and assists with eviction proceedings; Assists landlords with completing forms for lease and contract renewals to receive rental subsidies for privately owned housing; May contact various human service agencies and refers tenants to such organizations as visiting nurses, Department of Social Services, medical transportation and youth and family counseling; May collect rents and other participants charges, make deposits and prepare appropriate documentation; Writes letters, memos, simple reports, and completes a variety of forms and ledgers using a personal computer. MINIMUM QUALIFICATIONS: High school diploma or GED; AND I. A. Associate's degree in Human Services or Business Administration or a related area; AND B. Two (2) years of work experience involving explaining complex information and making determinations based on complex rules, guidelines or procedures, in fields such as, but not limited to, social services, financial aid, insurance claim investigation, employment and training intake, mortgage origination, housing eligibility intake. OR II. Four (4) years of work experience as described in I-B.

TYPICAL WORK ACTIVITIES: Directs the assignment of maintenance personnel for rehabilitation, renovation and maintenance upkeep of properties owned or managed by the Rochester Housing authority (RHA); Develops and recommends changes in Department objectives, policies, and operating procedures; Ensures the compliance of the maintenance components with HUD, State, and local rules, regulations, and codes; Conducts ongoing evaluations of various aspects of the maintenance and renovation work, such as work orders, scheduling, record keeping, and inventory control to improve overall Department operations; Assesses property conditions in order to formulate short-and long-range maintenance plans; Determines whether it is more cost effective to assign work to staff or contract out; Assures compliance with applicable safety policies and regulations; Develops and implements facility safety, security, and disaster recovery programs and procedures; Oversees contract management of maintenance, construction and rehabilitation work in accordance with RHA Procurement Policy; Reviews and approves projections and budgets for small renovation and large rehabilitation projects; Reviews contracts, cost estimates, agreements, invoices, purchase orders, and monthly reports related to renovation, rehabilitation, and maintenance of the RHA properties; Prepares and submits Department operating budget which specifies funds and expenditures required to achieve proposed plans; Reviews written specifications/scopes of work for contracted services and projects; Develops and implements programs for preventative maintenance and scheduling of repairs; Conducts periodic inspections of RHA properties and accompanies HUD compliance personnel on inspections of projects; Identifies training needs of maintenance personnel and insures that those needs are met by providing training through commercially available products or in-house designed training and personally training supervisors and foremen in safe and efficient methods of work; Analyzes routine reports and correspondence regarding Department performance and condition of RHA property; Presents oral reports to the RHA Board and RHA management concerning maintenance activities; Determines when exceptions to normal policies and procedures are made on a case-by-case basis.ENTRY-LEVEL KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of fundamentals of all trade work areas: electrical, masonry, plumbing, roofing, painting, drywall and other finish work and how they interrelate; Knowledge of safety practices and relevant accident prevention techniques; Knowledge of methods of identifying and correcting hazardous conditions in residential structures; Knowledge of budgeting, cost estimating, and fiscal management principles and procedures; Ability to communicate effectively with clients and contractors, both orally and in writing, using tact and diplomacy; Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments; Ability to evaluate staff performance; Ability to plan work of a labor-intensive division on a weekly, monthly, seasonal and annual basis; Ability to utilize resources available: personnel, tools, equipment, vehicles, materials, and budgeted funds; Ability to plan and develop cost analysis schedules and other budgetary models; Ability to read blueprints, floor plans, and schematics; Ability to organize information systematically and to analyze discrepancies or differences in order to resolve problems; Ability to prepare statistical and narrative reports;

ASSISTANT DIRECTOR OF PUBLIC HOUSING (Rochester Housing Authority) DISTINGUISHING FEATURES OF THE CLASS: This is an administrative and managerial position at the Rochester Housing Authority (RHA) with responsibility for the effective direction of on-going technical, operational, and special project activities. The Assistant Director of Public Housing Operations works under the general direction of the Public Housing Director with leeway allowed for the exercise of independent judgment concerning day-to-day management. General and direct supervision is exercised over a professional and clerical staff. Related work is performed as required. TYPICAL WORK ACTIVITIES: Establishes priorities and schedules for maintenance and preventive maintenance activities performed at RHA properties; Reviews the work performed by independent contractors on RHA properties to ensure adherence to the terms of the contract; Meets with Tenant Commissioners, Tenant Relations Committees, and community organizations to discuss complaints originating from RHA residents; Prepares housing and financial reports pertaining to assigned properties; Supervises professional and clerical employees, including assigning and evaluating work, initiating discipline, conducting performance appraisals, etc.; Oversees continuing research in community housing needs and prepares statistical analyses and commentaries on RHA's ability to meet those needs; Reviews the budgetary, financial, technical, and operational activities of the housing operations division and recommends changes intended to improve efficiency and effectiveness; Oversees legal, regulatory, and policy compliance as outlined by the United States Department of Housing and Urban Development (HUD); New York State Division of Housing Standards, and local housing codes; Oversees and proposes revisions to RHA's current rent collection policies and procedures; Reviews procurement, development, and modernization proposals developed by RHA for compliance. ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of principles and practices of public administration including overall finance, accounting, management, budgeting and personnel; Knowledge of the United States Housing and Urban Development regulations and New York State Public Housing Law; Knowledge of public housing practices and terminology; Ability to read, interpret and apply complex regulatory material; Ability to plan and organize the work of staff and insure that deadlines are met; Ability to make effective written and oral presentations; Ability to monitor and evaluate the work of staff; Ability to establish effective working relationships with others; Ability to effectively supervise professional and clerical staff; Ability to research and evaluate technical, compliance, and operating issues and procedures and make recommendations for the improvement of operations; FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES: All Entry Level KSA's PLUS: Knowledge of Federal, State and Local regulations affecting RHA activities and operations; Knowledge of the policies and procedures of RHA; Knowledge of the RHA collective bargaining agreement. MINIMUM QUALIFICATIONS: High School Diploma or GED PLUS: A. Master's degree in Public Administration or Business Administration AND two (2) years of experience directing managerial, professional, technological functions and staff in public housing Section 8 administration, regulatory compliance, and audits; OR Bachelor's degree in Public Administration or Business Administration AND three (3) years of experience as described in A; OR Any Bachelor's degree and four (4) years of experience as described in A. OR Six (6) years of experience as described in A. ADOPTED: September 19, 2019

TYPICAL WORK ACTIVITIES:Supervises professional and clerical employees, including assigning and evaluating work, initiating discipline, conducting performance appraisals, etc.; Prepares and submits the annual RHA budget to the appropriate funding agencies; Oversees the preparation and submission of financial statements to the appropriate regulatory agencies; Oversees the routine monthly processing and posting to the General Ledger; Oversees the RHA insurance program to assure that all required coverages are secured and to assure that adequate additional coverage is obtained when necessary; Oversees the maintenance and monthly processing of RHA's routine accounts payable, accounts receivable and payroll; Oversees and maintains RHA's investments of surplus funds in accordance with the appropriate State and Federal guidelines; Analyzes and prepares periodic cash flow projections to insure that adequate cash is available for payment of bills as well as to maximize earnings on surplus cash; Processes and oversees the annual and special audits of RHA operations and coordinates with outside agencies to clear any audit findings; Prepares and distributes various financial statements to the RHA Board of Commissioners, appropriate funding agencies and regulatory bodies; Monitors the distribution and control over RHA's fixed assets; Coordinates applications of various data processing activities in the finance and accounting functions with management information systems personnel;Monitors and tracks grant funding.ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of the principles, practices and terminology of financial administration, insurance, and data processing systems; Knowledge of investment practices and terminology; Ability to read, interpret and apply complex regulatory material; Ability to organize information; Ability to plan and organize the work of staff and insure that deadlines are met; Ability to make oral presentations regarding budget and finance matters; Ability to monitor and evaluate the work of staff; Ability to establish effective working relationships with others; Ability to evaluate and implement complex data processing systems; Ability to effectively supervise professional and clerical staff.MINIMUM QUALIFICATIONS:High school diploma or G.E.D. PLUSI. A) Master's degree in Accounting or Finance and three (3) years full-time paid experience in the field of accounting and/or finance (as distinguished from bookkeeping, account keeping or financial record keeping); ORB) Bachelor's degree in Accounting or Finance and four (4) years full-time paid experience in the field of accounting and/or finance (as distinguished from bookkeeping, account keeping or financial record keeping);ORC) Bachelor's degree in Business Administration with a minimum of eighteen (18) semester credit hours in accounting, plus four (4) years experience in accounting and/or finance (as distinguished from bookkeeping, account keeping or financial record keeping PLUSII. Two (2) years of *supervisory experience.* Supervisory experience may have been acquired concurrently or separately from experience requirement in I.

TYPICAL WORK ACTIVITIES: Performs the more difficult and complex work relating to the installation, maintenance, repair and rebuilding of electrical fixtures, equipment, and systems; Performs the more difficult and complex work relating to the installation, maintenance, repair, and rebuilding of a wide variety of plumbing equipment and systems; Performs the more difficult and complex work relating to steamfitting, forging, welding, sheet metal fabrication or machine shop activities; Performs the more difficult and complex work relating to masonry, stone-cutting and related activities; Performs the more difficult and complex work relating to carpentry, locksmithing, and cabinet-making; Performs the more difficult and complex work relating to preparation, painting, and re-finishing wood, metal and other surfaces; Performs the more difficult and complex work relating to the installation, maintenance, and repair of heating, ventilating, and air conditioning equipment and systems; Performs the more difficult and complex work related to the maintenance and repair of groundskeeping equipment; Assigns subordinate personnel to particular tasks within a work project, and determines priority of work; Leads subordinates in and demonstrates and observes their performance of the more difficult and complex work related to repair and maintenance of buildings, grounds, and equipment. ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of the common practices, tools, terminology and safety precautions associated with the maintenance and repair of buildings, grounds, and equipment; Skill in the use of hand tools and the operation of power tools and equipment used in the activities of buildings, grounds and equipment; Ability to understand and carry out oral and written instructions and to work from plans, specifications a rough sketches; Resourcefulness in diagnosing and rectifying mechanical problems; Mechanical aptitude; Ability to lift and carry items weighing up to 50 lbs.; Ability to lift and carry items weighing up to 110 lbs. with assistance; Ability to climb stairs often carrying items weighing up to 40 lbs.; Ability to push/pull forces up to 60 lbs.; Ability to utilize tools requiring coupling forces up to 60 lbs.; Ability to kneel for 20 minutes continuously, for up to 1 hour per 8 hour shift; Ability to sit for 45 minutes continuously, for up to 2 hours per 8 hour shift; Ability to stand for 4 hours continuously, for up to 7 hours per 8 hour shift; Ability to walk up to 5000 ft. in a typical 8 hour work shift; Willingness to work outdoors for extended periods of time in all types of weather. FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES:Ability to assign and supervise the work of others.MINIMUM QUALIFICATIONS:A) Three (3) years of full-time paid or its part-time equivalent experience as a skilled tradesman in one or more of the mechanical or construction trades or groundskeeping and landscaping;ORB) Graduation from a technical high school program in one of the construction or mechanical trades (i.e., carpentry, electricity, auto mechanics, sheet metal work) and two (2) years of experience as described in A).SPECIAL REQUIREMENTS:Possession of a Class D New York State Motor Vehicle Operator's license at time of appointment.

TYPICAL WORK ACTIVITIES:The following list of duties is intended only to describe the various types of work that may be performed and is not intended to be an all inclusive list of duties: Interprets the Housing and Community Development Act, New York State Public Housing Law, Federal, State, and local laws, rules and regulations relating to activities of the Authority; Interprets the policies of the Authority and provides leadership and direction in the development of administrative procedures to effectuate them; Makes recommendations to the Board of Commissioners regarding the development and operations of the Authority's housing programs; Recommends to the Board of Commissioners policies to improve the efficiency and effectiveness of the delivery of public housing and related services to tenants; Seeks to secure through appropriate channels financial funding, to provide rehabilitation, management and maintenance of quality housing for the low income, elderly and handicapped residents of the community; Administratively supervises the preparation of the annual budget for submission to the Board of Commissioners; Exercises general supervision over budgetary control such as purchasing, preparation of accounting and financial records and reports; Administratively oversees the activities related to affordable housing projects constructed/developed by the Rochester Housing Authority's Property Development department; Administratively supervises housing management, maintenance and security operations of the Authority's housing program through review of staff reports and conferences with administrative staff; Administratively supervises the personnel administration functions including the implementation of the Personnel Policy, Union Contract, Affirmative Action, hiring and termination practices, employee benefits, and compliance with Civil Service and other laws and regulations as they apply to employment; Establishes and maintains appropriate relationships with and acts as the primary representative to: State, Federal, and local administrative officials, tenant representatives, public and private organizations and the press; Prepares and presents agenda items for the Authority Board meetings; Prepares reports for the Board on the general operating activities of the Authority; Promotes the creation of tenant organization in order to facilitate a management partnership between the Authority and residents to enhance the residents' capacity for decision making and responsibility for site management; Administratively supervises the execution of all legal documents and contracts; Supervises the maintenance of all corporate documents, Board minutes and other records.MINIMUM DESIRED QUALIFICATIONS:A. Masters degree from an accredited college or university in Finance, Accounting, Business Administration, Public Administration, or a related field, and five (5) years full-time paid work experience in a supervisory or administrative capacity in public housing programs or related urban, economic, and community development programs, demonstrating leadership skills with knowledge of budgets and government funding;ORB. Bachelors degree from an accredited college or university in Finance, Accounting, Business Administration, Public Administration, or a related field, and six (6) years of full-time paid experience as stated in (A) above.

TYPICAL WORK ACTIVITIES: Assists with the activities of a small housing office, assigning tasks to clerical workers and monitoring workflow; Interviews prospective participants to complete housing applications and collect eligibility information and documentation, explain RHA and HUD programs and guidelines, eligibility requirements and lease restrictions, and the rules and regulations applicable to public housing and Section 8 programs; Conducts recertification of housing eligibility for current participants; Interviews new and current participants to obtain data regarding income and household expenses and to collect documents of proof; Verifies that information provided by housing participants is accurate by inspecting documents and contacting social service agencies, employers, etc. by phone or mail; Determines eligibility and suitability of participants for residency in public housing and Section 8 programs; Computes income and expenses to determine participants rental charges according to the Authority's policies and HUD's rules and regulations; Inspects rental units to assess housekeeping habits of participants and identify repair and maintenance needs and need for correction of safety hazards; Discusses with public housing participants complaints against them such as poor housekeeping habits, insect infestations, landlord/neighbor relations, noise, etc., and delivers oral and written lease enforcement notices when necessary; Recommends eviction of participants when necessary and assists with eviction proceedings; Assists landlords with completing forms for lease and contract renewals to receive rental subsidies for privately owned housing; May contact various human service agencies and refers tenants to such organizations as visiting nurses, Department of Social Services, medical transportation and youth and family counseling; May collect rents and other participants charges, make deposits and prepare appropriate documentation; Writes letters, memos, simple reports, and completes a variety of forms and ledgers using a personal computer. MINIMUM QUALIFICATIONS: High school diploma or GED; AND I. A. Associate's degree in Human Services or Business Administration or a related area; AND B. Two (2) years of work experience involving explaining complex information and making determinations based on complex rules, guidelines or procedures, in fields such as, but not limited to, social services, financial aid, insurance claim investigation, employment and training intake, mortgage origination, housing eligibility intake. OR II. Four (4) years of work experience as described in I-B.

(Rochester Housing Authority) DISTINGUISHING FEATURES OF THE CLASS: This is an administrative and managerial position at the Rochester Housing Authority (RHA) with responsibility for the effective direction of on-going technical, operational, and special project activities. The Assistant Director of Public Housing Operations works under the general direction of the Public Housing Director with leeway allowed for the exercise of independent judgment concerning day-to-day management. General and direct supervision is exercised over a professional and clerical staff. Related work is performed as required. TYPICAL WORK ACTIVITIES: Establishes priorities and schedules for maintenance and preventive maintenance activities performed at RHA properties; Reviews the work performed by independent contractors on RHA properties to ensure adherence to the terms of the contract; Meets with Tenant Commissioners, Tenant Relations Committees, and community organizations to discuss complaints originating from RHA residents; Prepares housing and financial reports pertaining to assigned properties; Supervises professional and clerical employees, including assigning and evaluating work, initiating discipline, conducting performance appraisals, etc.; Oversees continuing research in community housing needs and prepares statistical analyses and commentaries on RHA's ability to meet those needs; Reviews the budgetary, financial, technical, and operational activities of the housing operations division and recommends changes intended to improve efficiency and effectiveness; Oversees legal, regulatory, and policy compliance as outlined by the United States Department of Housing and Urban Development (HUD); New York State Division of Housing Standards, and local housing codes; Oversees and proposes revisions to RHA's current rent collection policies and procedures; Reviews procurement, development, and modernization proposals developed by RHA for compliance. ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of principles and practices of public administration including overall finance, accounting, management, budgeting and personnel; Knowledge of the United States Housing and Urban Development regulations and New York State Public Housing Law; Knowledge of public housing practices and terminology; Ability to read, interpret and apply complex regulatory material; Ability to plan and organize the work of staff and insure that deadlines are met; Ability to make effective written and oral presentations; Ability to monitor and evaluate the work of staff; Ability to establish effective working relationships with others; Ability to effectively supervise professional and clerical staff; Ability to research and evaluate technical, compliance, and operating issues and procedures and make recommendations for the improvement of operations; FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES: All Entry Level KSA's PLUS : Knowledge of Federal, State and Local regulations affecting RHA activities and operations; Knowledge of the policies and procedures of RHA; Knowledge of the RHA collective bargaining agreement. MINIMUM QUALIFICATIONS: High School Diploma or GED PLUS : A. Master's degree in Public Administration or Business Administration AND two (2) years of experience directing managerial, professional, technological functions and staff in public housing Section 8 administration, regulatory compliance, and audits; OR Bachelor's degree in Public Administration or Business Administration AND three (3) years of experience as described in A; OR Any Bachelor's degree and four (4) years of experience as described in A. OR Six (6) years of experience as described in A. ADOPTED: September 19, 2019

DISTINGUISHING FEATURE OF THE CLASS: The employee in this title is responsible for performing all project management related duties for contracted capital improvement projects at the Rochester Housing Authority. The employee supervises the development and issuing of contract specifications which are placed out for bid, monitors the work of the contractors, and ensures that completed work complies with applicable public housing codes and standards. An incumbent in this title provides direct supervision of the employees assigned to the Project Development Department. Direct supervision is received from the Director of Capital Projects and Development. Related work is performed as required. TYPICAL WORK ACTIVITIES: Monitors the work of contractors awarded capital improvement projects to ensure compliance with negotiated terms. Reviews and verify the accuracy of request for proposals (RFP'S) for capital improvement projects developed by Housing Authority staff. Attend pre-bid meetings with prospective contractors on behalf of the Housing Authority to address questions regarding projects up for bid. Coordinates with the Director of Capital Projects and Development for budget revisions, to be submitted to HUD, based on a community need or change in priority. Reviews monthly reports regarding capital fund disbursements with the Director of Capital Projects to ensure that obligation and expenditure requirements, established by HUD, are met in the allotted time frame. Act as a liaison between Public Housing Operations and the Property Development Department regarding capital improvement projects to ensure that sites are aware of impending work and to resolve any issues that may arise. Validates the inspections performed by independent inspectors on completed capital projects. Reviews change order requests submitted by contractors involved with capital projects to determine if requests adhere to pre-established criteria for such actions. Provides justification for the Director of Property Development for presentation to the RHA Board of Directors regarding change orders requiring Board approval. Review and justify expenditures within the specified HUD approved 5-year plan and the RHA approved capital budget. Facilitates monthly status meetings with Inspections, Public Housing Operations, Property Development Department and RHA finance department as it relates to capital budget and financing/accounting of the same. Works with Property Managers and Director of Capital Projects on the development and updating of a 20-year long range capital improvement plan for their assigned RHA community. Coordinate with the Director of Capital Projects on project assignments for staff assigned in the Project Development Department based upon areas of expertise and past performance. ENTRY-LEVEL KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of a wide variety of construction materials, their applications, and acceptable substitutions. Knowledge of basic mathematics, including the ability to calculate square footage and volumes. Knowledge of construction terminology is used in specification writing and on blueprints. Knowledge of effective supervisory practices. Knowledge of established public housing inspection practices. Knowledge of the fundamentals of all trades work areas; electrical, masonry, plumbing, roofing, painting, drywall, and other finish work. Ability and willingness to work outdoors in dirty, dusty, noisy conditions, and in all types of weather. ENTRY-LEVEL KNOWLEDGE, SKILLS AND ABILITIES continued: Ability to climb stairs and ladders and perform complete structural inspections. Ability to supervise field inspections of in-progress and completed construction projects. Ability to drive a motor vehicle. Ability to establish meeting agendas. Ability to estimate costs and develop construction specifications. Ability to explain orally and in writing technical information in terms easily understood by audiences of all levels of sophistication. Ability to identify discrepancies between construction in progress and approved plans, specifications, and code requirements. Ability to interpret and enforce terms of contracts. Ability to negotiate claims and counterclaims under construction contracts. Ability to read basic financial reports. The ability to read blueprints, floor plans, and architectural drawings. Ability to research products and material costs and characteristics using information from suppliers, trade publications, contractors, and other employees. Ability to review inspection reports for accuracy. Ability to review the work of others. Ability to supervise others. Ability to troubleshoot. Ability to use a computer. Ability to use tact and diplomacy, and to be firm with contractors and their employees when necessary. Ability to work well with others. FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the Housing Authority's RFP (Request for Proposal) and bid process. Knowledge of the Department of Housing and Urban Developments (HUD) and the Housing Authority's capital budgeting process, procedures, and reporting requirements. Knowledge of the Housing Authority's policies and procedures regarding contracted work. Knowledge of the Housing Authority's personnel policies and procedures. Knowledge of practices of construction contract administration relates to the inclusion and enforcement of non-discrimination employment guidelines and mandated wages and benefits, and health and safety standards. Knowledge of federally mandated requirements for wage rates, payment practices, hours of work, citizen, residence, and non-discriminating employment practices in the construction business. MINIMUM QUALIFICATIONS: High School Diploma or equivalent and, II. or III, a bachelor's degree in business administration, or related field and two (2) years of experience in development of construction and bid documents, review of submittals for compliance, knowledge of HUD procurement policies as it pertains to Capital Projects and Development, construction projects and processes involving various trades and familiarity with HUD labor/ wage rates, and categorization of work related to such regulations. OR II. An associate's degree in construction technology, or related field and four (4) years of experience in the development of construction contracts for bidding and procurement purposes, and review of completed work for contract compliance. This experience must include writing specifications, estimating costs, and inspecting completed work and must have involved work in several construction trades, such as carpentry, electrical, plumbing, etc. OR III. Six (6) years of experience in the development of construction contracts and review of completed work for contract compliance. This experience must include writing specifications, estimating costs, and inspecting completed work and must have involved work in several construction trades, such as carpentry, electrical, plumbing, etc. SPECIAL REQUIREMENTS: Possession of a Class D New York State Motor Vehicle Operator's license at time of hire, AND maintenance of the license throughout tenure in this title.

TYPICAL WORK ACTIVITIES: Directs the assignment of maintenance personnel for rehabilitation, renovation and maintenance upkeep of properties owned or managed by the Rochester Housing authority (RHA); Develops and recommends changes in Department objectives, policies, and operating procedures; Ensures the compliance of the maintenance components with HUD, State, and local rules, regulations, and codes; Conducts ongoing evaluations of various aspects of the maintenance and renovation work, such as work orders, scheduling, record keeping, and inventory control to improve overall Department operations; Assesses property conditions in order to formulate short-and long-range maintenance plans; Determines whether it is more cost effective to assign work to staff or contract out; Assures compliance with applicable safety policies and regulations; Develops and implements facility safety, security, and disaster recovery programs and procedures; Oversees contract management of maintenance, construction and rehabilitation work in accordance with RHA Procurement Policy; Reviews and approves projections and budgets for small renovation and large rehabilitation projects; Reviews contracts, cost estimates, agreements, invoices, purchase orders, and monthly reports related to renovation, rehabilitation, and maintenance of the RHA properties; Prepares and submits Department operating budget which specifies funds and expenditures required to achieve proposed plans; Reviews written specifications/scopes of work for contracted services and projects; Develops and implements programs for preventative maintenance and scheduling of repairs; Conducts periodic inspections of RHA properties and accompanies HUD compliance personnel on inspections of projects; Identifies training needs of maintenance personnel and insures that those needs are met by providing training through commercially available products or in-house designed training and personally training supervisors and foremen in safe and efficient methods of work; Analyzes routine reports and correspondence regarding Department performance and condition of RHA property; Presents oral reports to the RHA Board and RHA management concerning maintenance activities; Determines when exceptions to normal policies and procedures are made on a case-by-case basis.ENTRY-LEVEL KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of fundamentals of all trade work areas: electrical, masonry, plumbing, roofing, painting, drywall and other finish work and how they interrelate; Knowledge of safety practices and relevant accident prevention techniques; Knowledge of methods of identifying and correcting hazardous conditions in residential structures; Knowledge of budgeting, cost estimating, and fiscal management principles and procedures; Ability to communicate effectively with clients and contractors, both orally and in writing, using tact and diplomacy; Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments; Ability to evaluate staff performance; Ability to plan work of a labor-intensive division on a weekly, monthly, seasonal and annual basis; Ability to utilize resources available: personnel, tools, equipment, vehicles, materials, and budgeted funds; Ability to plan and develop cost analysis schedules and other budgetary models; Ability to read blueprints, floor plans, and schematics; Ability to organize information systematically and to analyze discrepancies or differences in order to resolve problems; Ability to prepare statistical and narrative reports;

DISTINGUISHING FEATURES OF THE CLASS: The Tenant Relations Supervisor is a mid-level professional role responsible for coordinating tenant engagement, building community partnerships, and ensuring residents are connected to critical resources that support self-sufficiency and quality of life. This position bridges direct tenant services (specialist-level) and departmental oversight (director-level), with a strong emphasis on relationship-building, program development, and community engagement. The incumbent will supervise tenant engagement processes (not staff initially), build an annual calendar of resident activities, manage communication channels including a dedicated social media presence, and act as a liaison between tenants and community support organizations. TYPICAL WORK ACTIVITIES: Develops and maintains an annual tenant activities calendar , including educational workshops, community events, wellness programs, and resident appreciation events. Creates and manages a Tenant Relations Facebook page to advertise upcoming events, share community resources, and highlight success stories. Acts as a liaison between tenants and community organizations (United Way, ABC, Urban League, Lifespan, Foodlink, Medical Motors, etc.), ensuring residents are connected to available programs such as GED preparation, substance abuse services, case management, food assistance, and employment resources. Conducts tenant outreach to promote participation in support programs and ensures follow-up on referrals. Partners with the Operations Manager and Office Manager to maintain comprehensive tenant profiles that track engagement, needs, and progress. Supports lease compliance efforts by providing proactive resources and interventions for at-risk tenants. Coordinates special events such as health fairs, job readiness clinics, financial literacy workshops, and holiday gatherings. Tracks tenant participation and engagement outcomes; prepares reports for management review. Assists with identifying grant opportunities and, when possible, supports the drafting of applications in coordination with the Director of Resident Services. Represents RHC at community meetings, coalitions, and collaborative initiatives to enhance visibility and partnerships. Responds to tenant inquiries, concerns, and complaints with professionalism and empathy, escalating as needed to management. KNOWLEDGE, SKILLS, AND ABILITIES Strong knowledge of community resources, human services, and housing support programs. Familiarity with case management principles and tenant engagement practices. Ability to build and maintain relationships with diverse populations and community organizations. Excellent written and verbal communication skills, with the ability to create outreach materials and manage social media. Ability to analyze problems, identify solutions, and implement processes that improve tenant satisfaction. Strong organizational skills to coordinate events, maintain records, and track outcomes. Ability to work independently and exercise sound judgment while collaborating with multiple stakeholders. Knowledge of HUD and housing-related regulations is desirable. Familiarity with grant research and application processes is a plus. Tenant Relations Supervisor - Rochester Housing Charities Page 2 MINIMUM QUALIFICATIONS: Bachelor's degree in Human Services, and (2) two years of experience, Social Work, Public Administration, or a closely related field; OR Associate's degree in a related field and three (3) years of full-time experience in human services, case management, housing, or community relations; OR Five (5) years of relevant full-time experience as described above. * NOTE: Experience in B and C may have been gained concurrently with A, or separately. SPECIAL REQUIREMENTS: Possession of a valid NYS Class D driver's license and daily access to a vehicle. Willingness to travel between RHC properties and community partner locations. Office-based with frequent community engagement and site visits. Occasional evening or weekend hours may be required for resident events. ADOPTED: SEPTEMBER 3, 2025

TYPICAL WORK ACTIVITIES:Supervises professional and clerical employees, including assigning and evaluating work, initiating discipline, conducting performance appraisals, etc. ; Prepares and submits the annual RHA budget to the appropriate funding agencies; Oversees the preparation and submission of financial statements to the appropriate regulatory agencies; Oversees the routine monthly processing and posting to the General Ledger; Oversees the RHA insurance program to assure that all required coverages are secured and to assure that adequate additional coverage is obtained when necessary; Oversees the maintenance and monthly processing of RHA's routine accounts payable, accounts receivable and payroll; Oversees and maintains RHA's investments of surplus funds in accordance with the appropriate State and Federal guidelines; Analyzes and prepares periodic cash flow projections to insure that adequate cash is available for payment of bills as well as to maximize earnings on surplus cash; Processes and oversees the annual and special audits of RHA operations and coordinates with outside agencies to clear any audit findings; Prepares and distributes various financial statements to the RHA Board of Commissioners, appropriate funding agencies and regulatory bodies; Monitors the distribution and control over RHA's fixed assets; Coordinates applications of various data processing activities in the finance and accounting functions with management information systems personnel;Monitors and tracks grant funding. ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of the principles, practices and terminology of financial administration, insurance, and data processing systems; Knowledge of investment practices and terminology; Ability to read, interpret and apply complex regulatory material; Ability to organize information; Ability to plan and organize the work of staff and insure that deadlines are met; Ability to make oral presentations regarding budget and finance matters; Ability to monitor and evaluate the work of staff; Ability to establish effective working relationships with others; Ability to evaluate and implement complex data processing systems; Ability to effectively supervise professional and clerical staff. MINIMUM QUALIFICATIONS:High school diploma or G. E. D. PLUSI. A) Master's degree in Accounting or Finance and three (3) years full-time paid experience in the field of accounting and/or finance (as distinguished from bookkeeping, account keeping or financial record keeping); ORB) Bachelor's degree in Accounting or Finance and four (4) years full-time paid experience in the field of accounting and/or finance (as distinguished from bookkeeping, account keeping or financial record keeping);ORC) Bachelor's degree in Business Administration with a minimum of eighteen (18) semester credit hours in accounting, plus four (4) years experience in accounting and/or finance (as distinguished from bookkeeping, account keeping or financial record keeping PLUSII. Two (2) years of *supervisory experience. * Supervisory experience may have been acquired concurrently or separately from experience requirement in I.

DISTINGUISHING FEATURES OF THE CLASS: This is a clerical position which involves the performance of a variety of activities within well defined procedures. Individuals assigned to this class are given detailed oral and/or written instructions for new or more complex assignments. Some of the work will be performed in Spanish. The duties are carried out under direct supervision, which is usually received in the form of review of completed assignments, another step in the clerical process and/or supervisory observation. Employees of this class may be required to exercise some independent judgement in performing assigned duties. Performs related work as required. TYPICAL WORK ACTIVITIES:Checks items, data or names in files for accuracy and completeness; Searches files for information; Prepares new file folders; Sorts and distributes mail; Enters data into a personal computer; Answers telephone and obtains and gives out information about office function and services; Refers telephone calls to proper office and personnel or takes messages; Greets individual visitors and refers them to the proper person; Schedules meetings and appointments; Performs Spanish-English and English-Spanish translations. ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:Ability to alphabetize names and categories; Ability to spell correctly; Ability to compare numbers accurately; Ability to compare names and narrative information accurately; Ability to maintain records and files; Ability to communicate orally, clearly; Ability to deal tactfully with the public and office personnel; Ability to read, write, and speak Spanish. FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES:All the Entry Level KSA's PLUS Knowledge of office policies, procedures and terminology; MINIMUM QUALIFICATIONS:High School diploma or GED ANDI. Associate's degree in secretarial science or office technology;ORII. Two years of experience performing general clerical activities.

TYPICAL WORK ACTIVITIES:The following list of duties is intended only to describe the various types of work that may be performed and is not intended to be an all inclusive list of duties: Interprets the Housing and Community Development Act, New York State Public Housing Law, Federal, State, and local laws, rules and regulations relating to activities of the Authority; Interprets the policies of the Authority and provides leadership and direction in the development of administrative procedures to effectuate them; Makes recommendations to the Board of Commissioners regarding the development and operations of the Authority's housing programs; Recommends to the Board of Commissioners policies to improve the efficiency and effectiveness of the delivery of public housing and related services to tenants; Seeks to secure through appropriate channels financial funding, to provide rehabilitation, management and maintenance of quality housing for the low income, elderly and handicapped residents of the community; Administratively supervises the preparation of the annual budget for submission to the Board of Commissioners; Exercises general supervision over budgetary control such as purchasing, preparation of accounting and financial records and reports; Administratively oversees the activities related to affordable housing projects constructed/developed by the Rochester Housing Authority's Property Development department; Administratively supervises housing management, maintenance and security operations of the Authority's housing program through review of staff reports and conferences with administrative staff; Administratively supervises the personnel administration functions including the implementation of the Personnel Policy, Union Contract, Affirmative Action, hiring and termination practices, employee benefits, and compliance with Civil Service and other laws and regulations as they apply to employment; Establishes and maintains appropriate relationships with and acts as the primary representative to: State, Federal, and local administrative officials, tenant representatives, public and private organizations and the press; Prepares and presents agenda items for the Authority Board meetings; Prepares reports for the Board on the general operating activities of the Authority; Promotes the creation of tenant organization in order to facilitate a management partnership between the Authority and residents to enhance the residents' capacity for decision making and responsibility for site management; Administratively supervises the execution of all legal documents and contracts; Supervises the maintenance of all corporate documents, Board minutes and other records.MINIMUM DESIRED QUALIFICATIONS:A. Masters degree from an accredited college or university in Finance, Accounting, Business Administration, Public Administration, or a related field, and five (5) years full-time paid work experience in a supervisory or administrative capacity in public housing programs or related urban, economic, and community development programs, demonstrating leadership skills with knowledge of budgets and government funding;ORB. Bachelors degree from an accredited college or university in Finance, Accounting, Business Administration, Public Administration, or a related field, and six (6) years of full-time paid experience as stated in (A) above.

TYPICAL WORK ACTIVITIES: Checks for required accounting code on vouchers, invoices, or claims. Verifies presence or necessity for supporting papers for vouchers, invoices or claims. Recommends payment or nonpayment for same; Provides information over the phone or in person; Makes out transmittal forms or receipts; Codes information or data on forms; Credits payments to accounts; Makes arithmetic computations, usually using a calculator, adding machine, or computer; Copies or records numbers; Checks accounting records and items, data, or names in files for accuracy or completeness; Sorts items into correct order for filing; Contacts individuals by phone or in person to obtain data or to resolve problems or discrepancies in records; Makes photocopies of information; Enters data into a personal computer; Completes form letters or notices, adding specific information as needed. ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES: Ability to read forms, reports, procedures; Ability to compare, record, order, add, subtract, multiply and divide numbers accurately (including fractions, decimals, and percentages); Ability to remember policies and procedures; Ability to fill out forms and to transfer information from one form to another accurately; Ability to use adding machines and calculators to add, subtract, multiply, divide and work percentages; Ability to alphabetize quickly and accurately; Ability to compare names and data accurately; Ability to follow written and verbal instructions; Ability to spell correctly; Ability to organize work, information and records; Ability to set priorities; Ability to deal with people patiently and tactfully; Ability to use a personal computer; Ability and willingness to maintain confidentiality. FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of accounting codes and terms;Knowledge of computer codes and access codes; Knowledge of record-keeping systems and procedures used in the City; Knowledge of department/bureau policies, procedures, and practices. MINIMUM QUALIFICATIONS: High school diploma or G.E.D. AND One (1) year of work experience in bookkeeping or account keeping which included entering data into a personal computer.

Executive Director - Rochester Housing Charities Reports To: Board of Commissioners Classification: Full-Time | FLSA: Exempt Salary Range: $90,000 - $120,000 (based on experience) About Rochester Housing Charities (RHC) Rochester Housing Charities (RHC) is a nonprofit 501(c)(3) organization and subsidiary of the Rochester Housing Authority (RHA). We own and manage over 160 affordable housing units, primarily serving elderly, disabled, and low-income individuals. Our mission extends beyond housing-we strive to create thriving communities through empowerment, strategic partnerships, and high-quality support services. Position Summary The Executive Director (ED) is a visionary and results-oriented leader responsible for the overall administration, policy execution, and strategic advancement of Rochester Housing Charities. Reporting directly to the RHC Board of Commissioners, the ED serves as the primary representative of the organization and oversees operations, compliance, staffing, and community engagement. The ED also serves as Secretary to the Board, Contracting Officer, and liaison to Rochester Housing Authority, ensuring alignment with broader public housing objectives. Key ResponsibilitiesLeadership & Strategic Oversight The Executive Director sets the tone for organizational excellence and long-term impact. This role involves defining and executing strategic goals, translating Board policy into action, and fostering a culture of mission-driven innovation and accountability. The ED is expected to be a thought leader who can articulate a vision for growth while ensuring that the organization operates in alignment with all federal, state, and local housing regulations. - Interpret and implement the Housing and Community Development Act, New York State Public Housing Law, and applicable statutes impacting the organization. - Serve as Secretary to the RHC Board of Commissioners and execute all policies, orders, and resolutions as directed by the Board. - Provide visionary leadership in the development and execution of strategic and operational plans. - Recommend new policies and procedures to improve efficiency, strengthen services, and ensure regulatory alignment. - Foster strategic relationships with Rochester Housing Authority leadership and external agencies to ensure collaboration and mutual support. Operations & Compliance Managing the day-to-day functions of a housing organization requires operational precision, risk management, and regulatory expertise. The ED will oversee all housing operations, ensure HUD compliance, and guide capital project execution. The ED is accountable for creating processes and procedures that promote safe, well-managed, and mission-aligned housing services. - Oversee housing operations, maintenance, inspections, and capital improvement projects. - Ensure full compliance with HUD, state, and local housing regulations and fair housing laws. - Supervise department heads responsible for property management, security, IT, leasing, and maintenance. - Coordinate legal review and execution of all contracts, leases, MOUs, and grant agreements. - Establish internal systems to monitor risk, ensure safety, and evaluate operational performance. Finance & Resource Development The Executive Director serves as the financial steward of RHC, responsible for budgeting, grant strategy, and the fiscal health of the organization. This includes long-term financial planning, resource development, and securing sustainable revenue streams that support affordable housing initiatives. - Prepare and manage the organization's annual operating and capital budgets. - Oversee all financial reporting, accounting functions, and internal control systems. - Identify and pursue external funding opportunities including grants, public-private partnerships, and donations. - Oversee audit preparation, compliance reporting, and HUD financial submissions. - Provide the Board with financial reports and forecasting data to inform decisions. Staff Development & Culture Building The Executive Director is charged with building a strong, values-driven workforce capable of delivering high-quality services. This includes developing effective leadership within the organization, creating a culture of accountability and inclusion, and ensuring staff have the tools, support, and training to thrive. - Provide administrative oversight to all departments and supervisory personnel. - Lead organizational development, talent acquisition, and workforce planning initiatives. - Conduct annual staff evaluations and ensure alignment with performance goals. - Implement and monitor personnel policies, collective bargaining agreements, and HR best practices. - Promote a culture of equity, professional growth, and shared mission across all levels of staff. Community Engagement & Advocacy RHC's success is rooted in its connection to the community. The ED will actively promote resident engagement, develop external partnerships, and serve as the public face of the organization. The ED must possess a passion for advocacy, a heart for service, and the ability to communicate the mission of RHC to diverse stakeholders. - Build collaborative relationships with tenant groups, local nonprofits, community leaders, and elected officials. - Represent RHC at local and regional housing forums, events, and conferences. - Promote and support the formation of tenant associations and leadership councils. - Create feedback mechanisms to ensure that resident voices inform organizational decisions. - Advocate for affordable housing policies and community development investments. Governance & Board Support Working in partnership with the RHC Board of Commissioners, the ED will ensure strong governance practices, organizational accountability, and strategic execution. The ED also maintains records, reports, and legal filings to ensure transparency and compliance. - Prepare and present board meeting materials, including reports on operations, finance, and compliance. - Support board development through strategic input and administrative coordination. - Maintain accurate board records, meeting minutes, and corporate documentation. - Monitor implementation of board-approved goals and ensure timely updates on performance. - Serve as the principal liaison between board members and staff leadership. Knowledge, Skills & Abilities - In-depth knowledge of public housing administration and HUD regulations - Familiarity with federal, state, and local housing laws including Fair Housing, Section 8, and RAD - Strong financial planning, grant writing, and budget management skills - Understanding of real estate financing tools including LIHTC, bond revenue programs, and community funding mechanisms - Demonstrated ability to supervise diverse teams and manage complex organizational systems - Exceptional written and verbal communication skills - Strong leadership presence with a commitment to integrity, inclusion, and excellence - Capacity to build trust and navigate challenging issues across stakeholder groups - Administrative discipline with a strategic mindset and operational focus Minimum Desired Qualifications Option A: Master's degree in Finance, Accounting, Business/Public Administration, or a related field, plus at least 5 years of full-time administrative or supervisory experience in public housing or related urban/economic/community development programs. Option B: Bachelor's degree in a related field plus at least 6 years of relevant full-time experience in a similar leadership or administrative capacity. Option C: 15+ years of progressively responsible housing or community development experience, including proven leadership in finance, operations, and regulatory compliance.