Senior executive administrative assistant job description

Where do you belong?

Your career is more than just a job, it's part of your life. Whether you're a clinician, or non-clinical professional, at USACS you'll feel a sense of connection working with clinicians and office staff who share your interests and values. We want you to love coming to work each day because you believe in what you do and the people with whom you work. We care about your success.

USACS also understands that location is important. We offer career opportunities for clinicians and non-clinical support staff from New York to Hawaii and numerous points in between. Our supportive culture, outstanding benefits and competitive compensation package is best in class.

Job Description

Responsible for providing support and completing a broad variety of administrative tasks for executive leader(s).

ESSENTIAL JOB FUNCTIONS:
The ability to work in a fast-paced environment while remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality.Attention to detail and ability to produce extremely accurate work required.Ability to effectively work in a multi-task environment and to coordinate and prioritize various activities and duties simultaneously.Ability to effectively communicate orally and in writing with employees (clinician and non-clinician), management, and external business contacts and vendors in a courteous and professional manner. Must have knowledge of correct English and grammar usage.Ability to identify, research, and resolve problems and discrepancies.Ability to maintain patience and composure in difficult situations.Knowledge of and skill in using personal computers in a Windows environment with an emphasis on word processing, presentation, spreadsheet, and database applications and Internet usage.

KNOWLEDGE, SKILLS AND ABILITIES:
Word and Outlook skills necessary for position Strong PowerPoint (presentation) skills required Excel (spreadsheet) skills preferred but not required

EDUCATION AND EXPERIENCE:
Minimum of five years related experience required Candidate with previous experience supporting executive level leadership is desired Word and Outlook skills necessary for position Strong PowerPoint (presentation) skills required Excel (spreadsheet) skills preferred but not required

As an Senior Executive Assistant you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and travel arrangements, and scheduling meetings. You may also train other administrative staff and provide administrative direction for the team of assistants within this business unit.

Additionally, the ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization, as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals.
Qualifications


Minimum of 5 years' experience in an Executive Assistant role Experience in calendar management and department level event coordination Adaptable team player Good problem-solving ability Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar) Effective interpersonal skills Excellent telephone etiquette Superior oral and written communication skills Tact and good judgment in confidential situations and proven experience interacting with senior management Ability to adapt procedures, processes and techniques to the completion of assignments Competence with technology and communication tools such as Office 365, Skype, MS Teams


JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.

As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements. Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.

Equal Opportunity Employer/Disability/Veterans

RapidAPI is a team of creators building for developers. We are the world's largest API Hub where over 4 million developers find, test, and connect to 40,000 APIs (and growing!) - all with a single account, single API key, and single SDK.

Our users range from independent developers to the largest companies in the world. We work hard to ensure it's easy for developers to build, discover, and connect to APIs faster while providing enterprise-wide visibility and governance. As a result, entrepreneurs and enterprises can concentrate on creating value and business outcomes.

We operate at a significant scale, but the opportunity is even bigger. You have an unprecedented opportunity to make a massive difference and empower developers to build modern software through API innovation while doing the most critical work of your career.

We are seeking a hardworking, organized individual to be the administrative assistant to one of our executives and their team - working closely to handle the day to day administrative requirements of an executive during a period of high growth. This role is a great opportunity to work with the highest level of management in the company and support leadership through fast growth. Day to day responsibilities will include calendar management, internal correspondence, and limited project management tasks such as assisting in planning a corporate off-site or company all-hands.

This company is experiencing extremely rapid growth, so you'll need to be excited to roll up your sleeves and hit the ground running fast. This role is an in-office role. The Administrative Assistant must be willing to be present in the San Francisco office 4-5 days per week. This is an outstanding career option for an experienced and service oriented executive assistant looking to further their career in a dynamic environment while also being part of a rapidly growing company.
You Will

Own and manage the Executive's calendar Integrate with the Executive's direct team to align priorities Be able to manage heavy calendaring and proactively prioritize commitments to help with time management Act as a team leader and gatekeeper to executives Assist team members with limited projects such as corporate off-site, all-hands, and annual kick off Assist in planning travel Create and submit expense reports



You Have


Own and manage the Executive's calendar Integrate with the Executive's direct team to align priorities Be able to manage heavy calendaring and proactively prioritize commitments to help with time management Act as a team leader and gatekeeper to executives - High level of integrity and discretion in handling confidential information Assist team members with limited projects such as corporate off-site, all-hands, and annual kick off Assist in planning travel Create and submit expense reports Proficient with Macs, Slack, Zoom, and Google's suite of business programs (Calendar, Mail, Drive, Docs and Sheets).


This is an opportunity to play a key role in a fast-growing and high-scale startup company distributed across the US, Europe, and Israel. You'll be taking our product to the next level within a high talent density team and out-of-the-box thinking. Having raised $150 million in a Series D investment round in 2022; you'll be working with a team that is scaling globally, fast.


If this sounds like you, click apply below! We'd love to hear from you.