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Word processor operator skills for your resume and career

Updated January 8, 2025

4 min read

Below we've compiled a list of the most critical word processor operator skills. We ranked the top skills for word processor operators based on the percentage of resumes they appeared on. For example, 15.9% of word processor operator resumes contained data entry as a skill. Continue reading to find out what skills a word processor operator needs to be successful in the workplace.

15 word processor operator skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how word processor operators use data entry:

Provided word processing support to Relocation Coordinators and served as backup Data Entry Operator to corporate relocation company.
Performed data entry of case files; proficiency using advanced functions of Word Perfect, MS Word; PowerPoint and Excel.

2. PowerPoint

Here's how word processor operators use powerpoint:

Produced excel spreadsheets; produced PowerPoint presentations and other documents as necessary.
Created PowerPoint Presentation for seminars.

3. Transcription

Here's how word processor operators use transcription:

Served as stenographer for the legal staff; typed legal summaries and decisions from transcription equipment and handwritten copy.
Performed secretarial duties including expedited mailings, transcription (tape and shorthand), proofreading, and document assembly.

4. Dictation

Here's how word processor operators use dictation:

Worked on-site to transcribe cassette-loaded dictation.
Transcribed digital dictation as requested.

5. Proofreading

Here's how word processor operators use proofreading:

Performed proofreading and graphics paste-up.
Create final photo-ready text from handwritten rough drafts, and provide editing, proofreading, and ensure conformance to various formats.

6. Office Correspondence

Here's how word processor operators use office correspondence:

Compiled office correspondence for Assistant Director.
Ensured timely processing of office correspondence.

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7. Windows

Windows is a chain of operating systems that controls a computer and is developed by Microsoft. Every version of Windows consists of GUI (graphical user interface), with a desktop that allows the user to open their files.

Here's how word processor operators use windows:

Assisted in the implementation of networking the firm with Windows 3.1, WordPerfect 6.0 and Word 6.0.
Trained independently operating IBM 5520 and converted to a PC network using WordPerfect and Windows software.

8. Office Equipment

Here's how word processor operators use office equipment:

Use of typewriters, computers, fax machines and other office equipment as required.
Train part-time and temporary employees on word processing procedures and office equipment.

9. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how word processor operators use telephone calls:

Respond to telephone calls from other states, custodial parents, non custodial parents for general information.
Answered telephone calls and directed callers to the appropriate officer or department.

10. Visio

Visio or Microsoft Visio is computer software that allows users to create and draw vector graphics according to their requirements. The program is used to draw flowcharts, org charts, data flow diagrams, process flow diagrams, and modeling diagrams. Visio is also used to draw architectural designs including; building and floor plans, and 3D geographical maps.

Here's how word processor operators use visio:

Create and update Microsoft VISIO graphs.
Created and maintained organizational charts using Microsoft Visio.

11. Desktop

The term desktop commonly refers to the desktop computer also called a personal computer. A PC is named after a desktop as it is placed on or under the desk. A desktop computer consists of different accessories such as CPU, monitor, mouse, keyboard, speakers, etc. The desktop also refers to the graphical user interface that appears on a computer, displaying all the icons on the monitor screen.

Here's how word processor operators use desktop:

Edited and proofread authors and desktop publisher's manuscripts ahead of the editing department.
Trained all desktop publishers on new style sheets for various college examinations.

12. Word Processing Equipment

Here's how word processor operators use word processing equipment:

Operated a word processing equipment to produce medical/clinical reports dictated from verbal instructions.
Utilized word processing equipment on the Wang (VS) to format, produce, and revise technical and statistical reports.

13. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how word processor operators use financial statements:

Typed financial statements, which included double-column spreadsheets.
Cut and pasted exhibits/financial statements when needed.

14. Hard Copy

Here's how word processor operators use hard copy:

Create and revise documents from hard copy and dictation tapes.
Maintained hard copy of required files, and purged annually.

15. Adobe Acrobat

Acrobat Reader, a software program created by Adobe Systems, and they are used to view files in PDF. The main purpose of Adobe Acrobat is to view, create, and edit PDF documents. It can also import nearly all document as well as image formats, and save them in a PDF format.

Here's how word processor operators use adobe acrobat:

Helped customers with WordPerfect, Word 97, Excel, Adobe Acrobat problems.
Created fillable PDF forms using Adobe Acrobat X.

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List of word processor operator skills to add to your resume

The most important skills for a word processor operator resume and required skills for a word processor operator to have include:

Data Entry
PowerPoint
Transcription
Dictation
Proofreading
Office Correspondence
Windows
Office Equipment
Telephone Calls
Visio
Desktop
Word Processing Equipment
Financial Statements
Hard Copy
Adobe Acrobat
Transcribing

Law Firm
Mass Mailings
Real Estate
Statistical Reports
Clerical Support
Collating
Dictaphone
Computer System
Meeting Minutes
Travel Arrangements
PDF
Wang
Disk
Word Processors
Fax Machines
Technical Reports

Multi-Line Telephone
Financial Reports
Organizational Charts
Word Processing Support
Performance Appraisals
Rough Drafts
Subpoenas
Word Processing Software
Generate Reports
Mail Merge
Expense Reports
Violation Reports
DOS
Xerox
Word Processing Functions

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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