How to hire an administrative assistant to the dean

How to hire an administrative assistant to the dean, step by step

Here's a step-by-step administrative assistant to the dean hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative assistant to the dean job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative assistant to the dean
• Step 8: Go through the hiring process checklist

What does an administrative assistant to the dean do?

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1. Identify your hiring needs

   First, determine the employments status of the administrative assistant to the dean you need to hire. Certain administrative assistant to the dean roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect administrative assistant to the dean also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of administrative assistant to the deans and their corresponding salaries.

   Type of Administrative Assistant To The Dean	Description	Hourly rate
   Administrative Assistant To The Dean	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-45

2. Create an ideal candidate profile

   Common skills:

   • Travel Arrangements
   • Phone Calls
   • Scheduling Appointments
   • Provides Administrative Support
   • Payroll
   • Financial Aid
   • Alumni
   • Event Planning
   • Meeting Minutes
   • Expense Reports
   • Front Desk
   • Faculty Contracts
   • Word Processing
   • Student Assistants

   Check all skills

   Responsibilities:

   • Manage finances including tuition, billing, services, and staff payroll.
   • Manage and coordinate complex internal and external meetings and/or events via videoconferencing, WebEx and teleconference calls.
   • Create detailed PowerPoint presentations for conferences, seminars, and workshops.
   • Process payroll data by collecting, coding, and computing time sheets for all part-time instructional and support staff.
   • Present PowerPoint presentations when need.
   • Review crime prevention surveys, economic crime and logistics security, and personnel security vulnerability assessments for high risk personnel.

   More administrative assistant to the dean duties

3. Make a budget

   Including a salary range in the administrative assistant to the dean job description is a good way to get more applicants. An administrative assistant to the dean salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an administrative assistant to the dean in Maine may be lower than in California, and an entry-level engineer typically earns less than a senior-level administrative assistant to the dean. Additionally, an administrative assistant to the dean with lots of experience in the field may command a higher salary as a result.

   Average administrative assistant to the dean salary

   $49,362yearly

   $23.73 hourly rate

   ---

   Entry-level administrative assistant to the dean salary

   $25,000 yearly salary

   Updated January 31, 2026

   Average administrative assistant to the dean salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$73,485	$35
   2	New York	$44,404	$21
   3	Connecticut	$42,227	$20
   4	Texas	$41,873	$20
   5	Massachusetts	$40,563	$20
   6	Colorado	$40,388	$19
   7	Virginia	$39,757	$19
   8	Florida	$39,443	$19
   9	South Carolina	$38,700	$19
   10	Maryland	$38,281	$18
   11	Delaware	$38,248	$18
   12	North Carolina	$36,819	$18
   13	Ohio	$31,918	$15
   14	Michigan	$30,886	$15
   15	Wisconsin	$29,526	$14
   16	Montana	$28,098	$14
   17	Indiana	$27,697	$13

   Average administrative assistant to the dean salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Columbus College of Art & Design	$130,447	$62.71
   2	Lake Erie College of Osteopathic Medicine	$117,507	$56.49	2
   3	Merrimack College	$104,019	$50.01
   4	Notre Dame of Maryland University	$86,129	$41.41
   5	University of Maryland, Baltimore	$66,647	$32.04	26
   6	Kimball Union Academy	$58,376	$28.07
   7	Cornell University	$50,116	$24.09	10
   8	UC Santa Barbara	$48,280	$23.21
   9	Medical University of South Carolina	$45,787	$22.01	17
   10	University of Rochester	$44,905	$21.59	18
   11	University of Michigan	$44,831	$21.55	22
   12	Boston College	$43,062	$20.70	4
   13	University of Wisconsin System	$43,014	$20.68	28
   14	State of West Virginia	$42,517	$20.44	76
   15	Virginia's Community Colleges	$40,845	$19.64	17
   16	UMiami Health System	$40,538	$19.49
   17	Touro College	$40,223	$19.34	10
   18	University of Delaware	$39,311	$18.90	10
   19	Quinnipiac University	$38,063	$18.30	5
   20	Houston Baptist University	$37,504	$18.03

4. Writing an administrative assistant to the dean job description

   An administrative assistant to the dean job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an administrative assistant to the dean job description:

   Administrative assistant to the dean job description example

   Responsibilities
   
   In this role, you will serve as a
   
   receptionist and provide administrative and clerical support for the UCLA
   
   Simulation Center and the leadership team. You will be responsible for
   
   coordinating and scheduling all aspects of meetings, supporting onsite and
   
   remote events and courses, corresponding with visitors and vendors, setting up
   
   meeting rooms, tracking attendance and activities, maintaining and ordering materials
   
   and supplies, preparing and managing
   
   files and documents, assisting with program activities and other duties to
   
   facilitate training and research at the Simulation Center. In addition, you will provide administrative support for new projects and programs
   
   that involve the Sim Center Directors.
   
   Qualifications
   
   + Demonstrated skill in operating PC and Mac computers with high proficiency in Microsoft Office Suite applications (Outlook, PowerPoint, Word, Excel) to prepare documents and correspondence with speed and accuracy.
   
   + Demonstrated knowledge of ability to use a variety of office equipment including photocopiers, fax machines, printers, and AV equipment for presentations, etc.
   
   + Ability to learn and master new applications including learning management systems and procurement portals.
   
   + Meticulous organizational skills to keep materials in order, track various projects, maintain files, etc.
   
   + Agility to move from one task to another based on changing priorities and frequent interruptions, anticipating possible problems and solutions and following through on assignments to ensure timely completion.
   
   + Strong written and oral communication skills, using appropriate vocabulary and grammar to exchange information accurately with faculty, staff, students and the general public.
   
   + Ability to interpret established policies, regulations, and procedures and make decisions based on the information.
   
   + Ability to stand, climb, stoop, push, crouch, and carry up to 30 lbs and transport packages and other materials to/from on- and off-campus sites.
   
   + Willingness to work occasional evenings and weekends.
   
   UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
   
   UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

   Copy this example

   

5. Post your job

   To find administrative assistant to the deans for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any administrative assistant to the deans they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level administrative assistant to the deans with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your administrative assistant to the dean job on Zippia to find and recruit administrative assistant to the dean candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit administrative assistant to the deans, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative assistant to the dean

   Once you have selected a candidate for the administrative assistant to the dean position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new administrative assistant to the dean. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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