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Administrative library assistant skills for your resume and career

Updated January 8, 2025
3 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Below we've compiled a list of the most critical administrative library assistant skills. We ranked the top skills for administrative library assistants based on the percentage of resumes they appeared on. For example, 10.8% of administrative library assistant resumes contained library materials as a skill. Continue reading to find out what skills an administrative library assistant needs to be successful in the workplace.

15 administrative library assistant skills for your resume and career

1. Library Materials

Here's how administrative library assistants use library materials:
  • Shelve library material according to Library of Congress Classification.
  • Assist patrons in the use of the Public Access catalog, indexes and other library services and search for library materials.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how administrative library assistants use data entry:
  • Performed database reviews for quality, consistency, and continuity of data entry.
  • Performed data entry into the corporate Statement of Experience (SOE) Database.

3. Meeting Minutes

Here's how administrative library assistants use meeting minutes:
  • Engaged in inventory management, calendaring, personnel files, agenda preparation, and distribution of meeting minutes.
  • Ordered supplies, prepared accounts receivable/payable records, meeting minutes, and filed publications for monthly reference categories

4. Circulation Desk

A circulation desk refers to a place in the library where one can check-in, borrow materials, pay fines, collect inquiries, and many more during library hours. It is usually located near the main entrance of each library.

Here's how administrative library assistants use circulation desk:
  • Assist with circulation desk, stacks maintenance and collection management operations.
  • Managed circulation desk which entailed the processing of incoming mail, check out/in reading material and equipment and facilitated student orientations.

5. Library Services

Library Services are those resources, products, and events provided and held by a library or a similar entity to an individual. Users of the library may make use of these tools, which often differ from one institution to the next but amongst which may be things like online information and phone services, literary and other classes, book clubs, referencing services, and a number of other things.

Here's how administrative library assistants use library services:
  • Provide assistance and information to patrons regarding location of items and available library services, utilizing on-line library catalog.
  • Provided library services including issuing library cards, answering reference questions, checking in/out and sorting library resources through specialized software.

6. Administrative Tasks

Here's how administrative library assistants use administrative tasks:
  • Supported Counsels, two Office Directors, Director of International Relations and Manager of Political Programs by performing administrative tasks.
  • Managed Outlook calendars, coordinated travel arrangements (both domestic/international) and provided administrative tasks for all department supervisors.

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7. Library System

Here's how administrative library assistants use library system:
  • Resolved routine operational problems and provided first-level troubleshooting of relevant library systems.
  • Increased the organization of the school library system by developing a more efficient filing method and book processing system.

8. Library Operations

Here's how administrative library assistants use library operations:
  • Performed support functions for several areas of library operations including collection support, document delivery and circulation.
  • Assisted in overall library operations; provided customer service to patrons, utilized strong organizational skills.

9. Library Resources

Here's how administrative library assistants use library resources:
  • Maintain computerized inventory of all library resources.
  • Trained faculty on the library resources, including a wide range of electronic resources to be used by teachers and students.

10. Check-In

Check-in is the hospital process of registering new patients to the hospital database. It also refers to where patients get their information registered or where patient's kin check for their patient's whereabouts.

Here's how administrative library assistants use check-in:
  • Assist Patrons with Check-in and Check-out.
  • Supported coworkers in AMH and Evergreen circulation duties, and check-in and check-out procedures.

11. Travel Arrangements

Here's how administrative library assistants use travel arrangements:
  • Coordinated calendars, travel arrangements and schedule meetings as required and prepared any necessary materials for travel/meetings for the Engineering Department.
  • Exercised additional support including calendar management, telephone coverage, travel arrangements, expense reports, presentations, and performance reports.

12. Library Patrons

Here's how administrative library assistants use library patrons:
  • Processed historical and government documents for use by library patrons.
  • Increased library awareness and usefulness by assisting library patrons in using the library s services.

13. Front Desk

Here's how administrative library assistants use front desk:
  • Managed front desk library circulation functions by using the GLASS module.
  • Front desk & telephone customer service.

14. Library Policies

Here's how administrative library assistants use library policies:
  • Answer routing questions; explain general library policies and procedures.
  • Handle administrative issues and conflicts as per library policies.

15. Library Equipment

Here's how administrative library assistants use library equipment:
  • Operated standard library equipment such as audio-visual equipment, photocopiers, microfiche machines, cash registers and networked library computers.
  • Operate standard library equipment including copy machines, self-check machines, computer workstations and audiovisual equipment.
top-skills

What skills help Administrative Library Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on administrative library assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What administrative library assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young administrative library assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for an administrative library assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all administrative library assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of administrative library assistant skills to add to your resume

Administrative library assistant skills

The most important skills for an administrative library assistant resume and required skills for an administrative library assistant to have include:

  • Library Materials
  • Data Entry
  • Meeting Minutes
  • Circulation Desk
  • Library Services
  • Administrative Tasks
  • Library System
  • Library Operations
  • Library Resources
  • Check-In
  • Travel Arrangements
  • Library Patrons
  • Front Desk
  • Library Policies
  • Library Equipment
  • PowerPoint
  • Statistical Data
  • Law Library
  • Telephone Calls
  • Inter-Library
  • Library Events
  • Word Processing
  • Student Assistants
  • Library Administration
  • Library Board
  • Expense Reports
  • Circulation System
  • Administrative Assistance
  • Library Books
  • Library Database
  • OCLC
  • Office Equipment
  • Public Library
  • Computer Software
  • HR
  • Computer Lab
  • AV
  • HTML
  • Direct Calls

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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