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Administrative library assistant skills for your resume and career
15 administrative library assistant skills for your resume and career
1. Library Materials
- Shelve library material according to Library of Congress Classification.
- Assist patrons in the use of the Public Access catalog, indexes and other library services and search for library materials.
2. Data Entry
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
- Performed database reviews for quality, consistency, and continuity of data entry.
- Performed data entry into the corporate Statement of Experience (SOE) Database.
3. Meeting Minutes
- Engaged in inventory management, calendaring, personnel files, agenda preparation, and distribution of meeting minutes.
- Ordered supplies, prepared accounts receivable/payable records, meeting minutes, and filed publications for monthly reference categories
4. Circulation Desk
A circulation desk refers to a place in the library where one can check-in, borrow materials, pay fines, collect inquiries, and many more during library hours. It is usually located near the main entrance of each library.
- Assist with circulation desk, stacks maintenance and collection management operations.
- Managed circulation desk which entailed the processing of incoming mail, check out/in reading material and equipment and facilitated student orientations.
5. Library Services
Library Services are those resources, products, and events provided and held by a library or a similar entity to an individual. Users of the library may make use of these tools, which often differ from one institution to the next but amongst which may be things like online information and phone services, literary and other classes, book clubs, referencing services, and a number of other things.
- Provide assistance and information to patrons regarding location of items and available library services, utilizing on-line library catalog.
- Provided library services including issuing library cards, answering reference questions, checking in/out and sorting library resources through specialized software.
6. Administrative Tasks
- Supported Counsels, two Office Directors, Director of International Relations and Manager of Political Programs by performing administrative tasks.
- Managed Outlook calendars, coordinated travel arrangements (both domestic/international) and provided administrative tasks for all department supervisors.
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- Resolved routine operational problems and provided first-level troubleshooting of relevant library systems.
- Increased the organization of the school library system by developing a more efficient filing method and book processing system.
8. Library Operations
- Performed support functions for several areas of library operations including collection support, document delivery and circulation.
- Assisted in overall library operations; provided customer service to patrons, utilized strong organizational skills.
9. Library Resources
- Maintain computerized inventory of all library resources.
- Trained faculty on the library resources, including a wide range of electronic resources to be used by teachers and students.
10. Check-In
Check-in is the hospital process of registering new patients to the hospital database. It also refers to where patients get their information registered or where patient's kin check for their patient's whereabouts.
- Assist Patrons with Check-in and Check-out.
- Supported coworkers in AMH and Evergreen circulation duties, and check-in and check-out procedures.
11. Travel Arrangements
- Coordinated calendars, travel arrangements and schedule meetings as required and prepared any necessary materials for travel/meetings for the Engineering Department.
- Exercised additional support including calendar management, telephone coverage, travel arrangements, expense reports, presentations, and performance reports.
12. Library Patrons
- Processed historical and government documents for use by library patrons.
- Increased library awareness and usefulness by assisting library patrons in using the library s services.
13. Front Desk
- Managed front desk library circulation functions by using the GLASS module.
- Front desk & telephone customer service.
14. Library Policies
- Answer routing questions; explain general library policies and procedures.
- Handle administrative issues and conflicts as per library policies.
15. Library Equipment
- Operated standard library equipment such as audio-visual equipment, photocopiers, microfiche machines, cash registers and networked library computers.
- Operate standard library equipment including copy machines, self-check machines, computer workstations and audiovisual equipment.
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What skills help Administrative Library Assistants find jobs?
Tell us what job you are looking for, we’ll show you what skills employers want.
What skills stand out on administrative library assistant resumes?
What administrative library assistant skills would you recommend for someone trying to advance their career?
Anne McConnell Ph.D.
Professor, West Virginia State University
What type of skills will young administrative library assistants need?
Associate Professor of History, Meredith College
Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.
What technical skills for an administrative library assistant stand out to employers?
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology
What soft skills should all administrative library assistants possess?
List of administrative library assistant skills to add to your resume

The most important skills for an administrative library assistant resume and required skills for an administrative library assistant to have include:
- Library Materials
- Data Entry
- Meeting Minutes
- Circulation Desk
- Library Services
- Administrative Tasks
- Library System
- Library Operations
- Library Resources
- Check-In
- Travel Arrangements
- Library Patrons
- Front Desk
- Library Policies
- Library Equipment
- PowerPoint
- Statistical Data
- Law Library
- Telephone Calls
- Inter-Library
- Library Events
- Word Processing
- Student Assistants
- Library Administration
- Library Board
- Expense Reports
- Circulation System
- Administrative Assistance
- Library Books
- Library Database
- OCLC
- Office Equipment
- Public Library
- Computer Software
- HR
- Computer Lab
- AV
- HTML
- Direct Calls
Updated January 8, 2025