Best Regards: How To Sign Off On An Email

By Chris Kolmar - Dec. 4, 2020

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You got your foot in the door, had your job interview, now you want to seal the deal. A thank-you letter is the perfect way to let a prospective employer know you’re serious about the job. It conveys your enthusiasm, your professionalism, and leaves them with a great impression. That is, if you sign off on your email in a positive way.

Sure, signing off on a thank you letter is one little step in the grand scheme of things. But when job competition is fierce, it becomes a crucial step.

How to Write a Thank-You Note/Email After an Interview

Before we discuss how to sign off on your thank you for the interview email, it might help to have an idea of what you should write in the first place. For some reason, people don’t do this as much as they used to, and they really should. Thanking someone for taking the time to consider you for a job might be the best step you can take at that moment to put you ahead of the other job applicants.

Thank-you messages are typically straightforward and succinct. They also rely heavily on business letter etiquette, so keeping it professional is better than being overly friendly. The following tips will help you write your letter:

  • Address it personally to the interviewer

  • Say thank you right away

  • Remind them of who you are, maybe say when you interviewed

  • Let them know you’re still interested in the position

  • Offer to be available if they have further questions

  • Sign off or close your message

Here’s an interesting point to consider. After the interview, if you decide that you don’t want the job, you should still send a thank you. You obviously wouldn’t express interest in the position; in fact, you’d tell them that you’ve decided this isn’t the right position for you.

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First of all, this is a professional courtesy, and it’s good to let them know not to consider you further. Secondly, it paints you in a good light, and they might be even more interested in you if a different position opens up in the future.

Is It Better to Send an Email or Note/Letter?

We do suggest you email most interview thank-you notes simply because it’s more immediate. There can be exceptions, though. If you are dealing with an old-fashioned business or a mom and pop store where technology isn’t important, then a thank you letter might be the best choice. You will have to gauge what is best after you’ve met the hiring manager.

Sending a thank-you note in the mail is a very nice touch, and it is classy, but it’s a little slow. The problem is that today is an instantaneous world. People have information at their fingertips. They expect to get responses immediately, and a mailed thank-you note might be too late. They may have already hired the person who emailed a thank you 30 seconds after the interview was over.

3 Best Thank You Email Samples After an Interview

If you’re ready to write that email but still want a little guidance, the following interview emails can help you. Remember to pay attention to the difference in the sign-off.

Hello Ms. Doe,

I just wanted to thank you for inviting me to interview for the receptionist position with XYZ Company today. I enjoyed meeting you and having a tour of your facility. What an impressive building.

It was a pleasure to learn more about your company and the position. I’m excited about the possibility of working with your team and look forward to hearing from you regarding the next steps. In the meantime, please feel free to reach out if I can provide any additional information.

Best regards,
John Doe

Dear John,

Thank you so much for meeting with me today. I realize that you’re in the midst of your busy season, so I truly appreciate taking the time to show me the facility in addition to speaking with me about the office manager position.

To follow up on our discussion about the roll-forward schedule I created at Smith and Company, I’ve attached a sample. It’s this type of innovative thinking and leadership that I’d like to bring to XYZ Company and the office manager position. I am very excited about possibly working with you and your award-winning team.

If you have any further questions, please don’t hesitate to ask.

Thanks for your consideration,
Jane Johnson

Dear Melissa Smith,

I wanted to reach out and thank you right away for making time in your busy day to interview me. I was very impressed by the professionalism of your staff and the friendly atmosphere that encourages teamwork. I think I’d be a great fit for the marketing team and am looking forward to potentially working as your Marketing Department Assistant.

I think my work with XYZ Company stands out as a testament to my dedication to learning more about marketing but would be happy to answer any additional questions you may have.

I look forward to hearing from you when you make a decision on the position.

Thanks again,
John Doe

Which of the Listed Thank-You Email/Note Templates Should You Use?

Which template you use is up to you. You want to find a style of letter appropriate for the job you want and the business you interviewed with. You also want to display a bit of your personality.

Once you’ve sent your interview thank you note, it’s time to go through the rest of your post-interview checklist to make sure you don’t forget anything.

How to Capitalize a Closing

If you’re confused about capitalizing your letter closing, is it “Best Regards” or “Best regards?” The samples above should give you a clue. The closing of a letter uses a capital letter for only the first word. It’s that easy. So, in the above question, you’d say “Best regards” and not “Best Regards.”

How to Format a Letter Endin

The closing is a little easier than the salutation of any letter. Choose your closing phrase, place a comma after it. Then return four times to leave four lines between your closing and your typed name. This is the space where you add your signature.

If you’re handwriting a thank you, you don’t need to leave the four spaces or type your name. Just make sure that your signature is easy to read. If not, they’ll have no idea who sent the thank you.

Some people prefer to close emails with one space between the close and your typed signature. They then add their contact information directly below the name, just in case the interviewer wants to reach back out to you.

50 Ways to Close a Business Letter or an Interview Thank You Note

Get ready to take notes. We’ve come up with some creative, some classic, and a few fresh ways to close your business letters and leave a wonderful impression.

  • Thank you

  • Thanks for your consideration

  • Thank you for your time

  • Thanks

  • Thanks again

  • Many thanks

  • Greatest thanks

  • With sincere thanks

  • Sincerest thanks

  • With my most sincere thanks

  • Sincerely

  • Sincerely yours

  • Yours sincerely

  • Most sincerely

  • Most sincerely yours

  • Respectfully

  • With respect

  • Yours respectfully

  • Respectfully yours

  • Most respectfully yours

  • Best

  • All the best

  • Best wishes

  • Best regards

  • Regards

  • Warm regards

  • Warmest regards

  • Kind regards

  • Kindest regards

  • Kind wishes

  • Kindest wishes

  • Fond regards

  • Fondest regards

  • Cordially

  • Cordially yours

  • Warm wishes

  • Warmest wishes

  • Warmly

  • I wish you well

  • With gratitude

  • With sincere gratitude

  • With sincere appreciation

  • With appreciation

  • Appreciatively

  • In appreciation

  • Yours truly

  • Truly

  • Until next time

  • Best wishes for the future

  • Enthusiastically

Some of these closings will feel a little too formal for you or for the interview you had, while others may seem a bit too familiar. This is where your better business judgment needs to come into play so you can determine with closing best fits your work situation.

Ideally, you want to pick a closing that is forgotten. That sounds strange after we spent so much time discussing your closing and how important it is, but it’s true.

Your business letter closing needs to fall in the appropriately professional and friendly category. You don’t want it to stand out as being odd or uncomfortable or too chummy. What needs to stand out is the content of your message. It’s best to keep that in mind when you pick your closing – it’s the message that matters, not the closing.

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Chris Kolmar


Chris Kolmar

Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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