ams jobs in Portland, OR - 11 jobs

Job Description Job Title: Association Administrator Pay: $21-$23 per hour (DOE) Schedule: Monday-Friday, 8:00 AM-5:00 PM Why Join AMS? Growth Starts Here We're one of the fastest-growing HOA management companies in the Pacific Northwest. If you're looking to grow into roles like Association Business Manager, we'll help you get there. Training & Support from Day One Whether you're a seasoned admin or just getting started in property management, we provide the tools, training, and team support to help you succeed. People-First Culture We're all about collaboration, positivity, and shared success. Your ideas matter here. Give Back While You Work After 90 days, you'll get paid volunteer time through our company's TMG Cares program. What You'll Be Doing Administrative Ops Keep projects organized and communication flowing between vendors, owners, and board members Manage outgoing correspondence, newsletters, reports, and email blasts Proof, edit, and process association documents and maintain accurate records Project & Vendor Coordination Assist in collecting bids, creating work orders, and managing service providers Coordinate meeting logistics and attend virtual or in-person board meetings when needed Track and follow up on maintenance and compliance items Communication & Data Management Manage community websites and keep content up to date Organize digital files, maintain databases, and log billable time Respond to inquiries professionally and in a timely manner What You Bring 1+ year of administrative or project coordination experience (HOA experience is a plus but not required) Strong attention to detail and the ability to manage multiple priorities at once Tech-savvy with solid skills in Word, Excel, and Outlook Comfortable in a fast-paced, people-facing environment Great communicator - written, verbal, and everything in between What We Offer Competitive Pay: $21-$25/hr depending on experience Medical/Dental/Vision: 70-75% employer-paid Paid Time Off: 10 vacation days, 10 holidays, plus sick leave 401(k) with Company Match: Eligible after 6 months Career Development: Access to training, internal promotions, and $500/year in education reimbursement Additional Benefits: Life insurance, AFLAC, short-term disability, flexible spending accounts, and more Ready to Apply? If you're looking for a stable role with growth potential and a team that supports you, we'd love to hear from you. Apply today and build a career that moves with you.

Position Title: Floating Concierge (Part-Time) Pay: $22 per hour Schedule: Tuesday and Wednesday, 3:00 pm to 8:00 pm Saturday, 7:00 am to 12:30 pm Association Management Services (AMS) is a growing HOA management company supporting residential communities throughout the Pacific Northwest. We value reliability, communication, and strong customer service. About the Role The Floating Concierge provides front desk and resident support at multiple high-rise residential communities in downtown Portland. This role requires professionalism, flexibility, and strong communication skills. This position is ideal for someone who enjoys working with people, is comfortable handling phone calls and walk-in requests, and can remain calm in a fast-paced environment. Key Responsibilities Greet residents, guests, vendors, and contractors in a professional manner Manage building access and confirm appointments prior to entry Answer and route phone calls, emails, and voicemails Assist with resident communications using BuildingLink Receive, log, and distribute packages Escalate resident concerns to property management when appropriate Maintain a clean and organized front desk and lobby area Use BuildingLink and KeyLink systems for packages, keys, and reservations Communicate with residents, managers, maintenance, security, and vendors Monitor security cameras and respond to situations as trained Follow community rules, procedures, and safety protocols What We re Looking For Strong customer service skills and professional demeanor Comfort with frequent phone calls and in-person interaction Reliable availability for the listed schedule Ability to adapt to different properties Basic computer skills and willingness to learn new systems Customer service, hospitality, or front desk experience is a plus but not required Why This Role Matters Concierges are often the first point of contact for residents and guests. Professionalism and consistency directly impact the resident experience.

Staff Accountant Portland, OR Full-time | Monday Friday | On-site Pay: $25+ DOE We are looking for a Staff Accountant to join our HOA Accounting team. This role supports a portfolio of Homeowner Associations by preparing timely, accurate financials and maintaining strong financial reporting for Board review. This position is a great fit for someone who is detail-oriented, organized, and comfortable managing recurring monthly deadlines. Experience with HOAs is helpful, but not required. What You ll Do Prepare monthly financial statements and supporting schedules for assigned associations Perform bank and account reconciliations and resolve discrepancies Review, analyze, and code financial transactions to the general ledger Process monthly reserve contributions Maintain association budgets and track variances Assist with external CPA audits, financial reviews, and annual taxes Communicate with Board members and vendors on financial matters Assist with 1099 reporting Post monthly financials to the owner portal Support internal process improvements and department projects What You Bring Bachelor s degree in Accounting, Finance, or related field (or equivalent experience) 2+ years of accounting experience Understanding of GAAP and financial reporting Ability to manage multiple deadlines and shifting priorities Strong attention to detail and accuracy Clear written and verbal communication skills Proficiency with Excel and general accounting systems What We Offer Pay: $25+ DOE Medical, dental, and vision plans (70 75% employer-paid) 401(k) with discretionary match Paid time off + 10 paid holidays Paid volunteer hours through TMG Cares Company-paid life insurance Professional development support, including certification reimbursement Supportive team environment with hands-on training If you re looking to grow your accounting experience in a role that offers variety, structure, and support, we d love to hear from you.

Job Title: Member Services Administrator Full-Time | Starting at $18 $20/hr | M F, 8am 5pm Ready to jumpstart your career and build real-world skills that matter? AMS is hiring a Member Services Administrator the ultimate customer service and operations hybrid role. If you're great with people, thrive in fast-paced environments, and want a role where you re not stuck doing the same thing every day, this is for you. Whether you re launching your career or making a move, this is a role where you can grow quickly, make an impact, and learn the ropes of a thriving industry. What You ll Actually Do: Be the Face & Voice of AMS: Answer high-volume calls and emails with a calm, helpful, professional tone you re the first impression. Problem Solve in Real Time: Listen, understand, and route people to the right place fast. It s like being mission control for customer happiness. Create Calm from Chaos: Help keep files, mail, and online systems organized and running smooth. Collaborate Cross-Team: Help schedule virtual meetings, support internal ops, and assist with special projects you'll never be bored. Be a People Pro: Whether you're chatting with homeowners, helping coworkers, or greeting in-person visitors, your empathy and professionalism will shine. What You ll Get: Training & Development We ll teach you what you need to know and help you level up with real growth opportunities. Career Pathing Many of our team leads started in this role. Actual Time Off 10 paid vacation days, sick time, 10 holidays your time matters. Solid Benefits Choose from 2 health plans (70% employer-paid), vision and dental (75% employer-paid). Learning Support After 1 year, get $500 annually to spend on education. Retirement Plan 401(k) with annual company match (after 6 months). People-First Culture Friendly coworkers, supportive leadership, and a culture that wants you to succeed. Ideal If You: Have customer service, admin, call center, healthcare, finance, or even retail/restaurant team lead experience. Know your way around a computer and can juggle a few things at once. Are calm under pressure and confident talking to all types of people. Are ready to learn, grow, and build a career with long-term potential. Why AMS? We re not just a company we re a team that values people. Our culture is built on respect, collaboration, and excellence, and we re looking for someone who wants more than just a job. If you re ready to show up, learn fast, and grow, we ve got a spot for you. Apply today. Your next chapter starts here.

Job Description Position Title: Floating Concierge (Part-Time) Pay: $22 per hour Schedule: Tuesday and Wednesday, 3:00 pm to 8:00 pm Saturday, 7:00 am to 12:30 pm About AMS Association Management Services (AMS) is a growing HOA management company supporting residential communities throughout the Pacific Northwest. We value reliability, communication, and strong customer service. About the Role The Floating Concierge provides front desk and resident support at multiple high-rise residential communities in downtown Portland. This role requires professionalism, flexibility, and strong communication skills. This position is ideal for someone who enjoys working with people, is comfortable handling phone calls and walk-in requests, and can remain calm in a fast-paced environment. Key Responsibilities Greet residents, guests, vendors, and contractors in a professional manner Manage building access and confirm appointments prior to entry Answer and route phone calls, emails, and voicemails Assist with resident communications using BuildingLink Receive, log, and distribute packages Escalate resident concerns to property management when appropriate Maintain a clean and organized front desk and lobby area Use BuildingLink and KeyLink systems for packages, keys, and reservations Communicate with residents, managers, maintenance, security, and vendors Monitor security cameras and respond to situations as trained Follow community rules, procedures, and safety protocols What We're Looking For Strong customer service skills and professional demeanor Comfort with frequent phone calls and in-person interaction Reliable availability for the listed schedule Ability to adapt to different properties Basic computer skills and willingness to learn new systems Customer service, hospitality, or front desk experience is a plus but not required Why This Role Matters Concierges are often the first point of contact for residents and guests. Professionalism and consistency directly impact the resident experience.

Job Description Staff Accountant - Portland, OR Full-time | Monday-Friday | On-site Pay: $25+ DOE We are looking for a Staff Accountant to join our HOA Accounting team. This role supports a portfolio of Homeowner Associations by preparing timely, accurate financials and maintaining strong financial reporting for Board review. This position is a great fit for someone who is detail-oriented, organized, and comfortable managing recurring monthly deadlines. Experience with HOAs is helpful, but not required. What You'll Do Prepare monthly financial statements and supporting schedules for assigned associations Perform bank and account reconciliations and resolve discrepancies Review, analyze, and code financial transactions to the general ledger Process monthly reserve contributions Maintain association budgets and track variances Assist with external CPA audits, financial reviews, and annual taxes Communicate with Board members and vendors on financial matters Assist with 1099 reporting Post monthly financials to the owner portal Support internal process improvements and department projects What You Bring Bachelor's degree in Accounting, Finance, or related field (or equivalent experience) 2+ years of accounting experience Understanding of GAAP and financial reporting Ability to manage multiple deadlines and shifting priorities Strong attention to detail and accuracy Clear written and verbal communication skills Proficiency with Excel and general accounting systems What We Offer Pay: $25+ DOE Medical, dental, and vision plans (70-75% employer-paid) 401(k) with discretionary match Paid time off + 10 paid holidays Paid volunteer hours through TMG Cares Company-paid life insurance Professional development support, including certification reimbursement Supportive team environment with hands-on training If you're looking to grow your accounting experience in a role that offers variety, structure, and support, we'd love to hear from you.

Job Description Job Title: Member Services Administrator Full-Time | Starting at $18-$20/hr | M-F, 8am-5pm Ready to jumpstart your career and build real-world skills that matter? AMS is hiring a Member Services Administrator - the ultimate customer service and operations hybrid role. If you're great with people, thrive in fast-paced environments, and want a role where you're not stuck doing the same thing every day, this is for you. Whether you're launching your career or making a move, this is a role where you can grow quickly, make an impact, and learn the ropes of a thriving industry. What You'll Actually Do: Be the Face & Voice of AMS: Answer high-volume calls and emails with a calm, helpful, professional tone - you're the first impression. Problem Solve in Real Time: Listen, understand, and route people to the right place fast. It's like being mission control for customer happiness. Create Calm from Chaos: Help keep files, mail, and online systems organized and running smooth. Collaborate Cross-Team: Help schedule virtual meetings, support internal ops, and assist with special projects - you'll never be bored. Be a People Pro: Whether you're chatting with homeowners, helping coworkers, or greeting in-person visitors, your empathy and professionalism will shine. What You'll Get: Training & Development - We'll teach you what you need to know and help you level up with real growth opportunities. Career Pathing - Many of our team leads started in this role. Actual Time Off - 10 paid vacation days, sick time, 10 holidays - your time matters. Solid Benefits - Choose from 2 health plans (70% employer-paid), vision and dental (75% employer-paid). Learning Support - After 1 year, get $500 annually to spend on education. Retirement Plan - 401(k) with annual company match (after 6 months). People-First Culture - Friendly coworkers, supportive leadership, and a culture that wants you to succeed. Ideal If You: Have customer service, admin, call center, healthcare, finance, or even retail/restaurant team lead experience. Know your way around a computer and can juggle a few things at once. Are calm under pressure and confident talking to all types of people. Are ready to learn, grow, and build a career with long-term potential. Why AMS? We're not just a company - we're a team that values people. Our culture is built on respect, collaboration, and excellence, and we're looking for someone who wants more than “just a job.” If you're ready to show up, learn fast, and grow, we've got a spot for you. Apply today. Your next chapter starts here.

Job Title: Junior Staff Accountant Pay: $22 $24 per hour Schedule: Monday Friday, 8:00 AM 5:00 PM (flexible hours available for class schedules) Why Join AMS? Looking to grow your accounting experience in a supportive environment? AMS provides the tools, training, and mentorship you need to thrive in the world of HOA management. Our team is collaborative, professional, and dedicated to helping each other succeed. After your first 90 days, you ll also receive paid volunteer hours each year to participate in TMG Cares community events. What We re Looking For This role is a great fit for someone who has a solid foundation in accounting and is ready to take the next step. You should already be familiar with full-cycle accounting, including balance sheet preparation not just QuickBooks. Applicants should have completed or be enrolled in Accounting 101 and 102. Strong Excel skills are a must (formulas, VLOOKUPs, fee lookups, etc.). We re open to working with your school schedule if you re still completing your degree. Key Responsibilities Assist with preparation of monthly financial statements, reports, and reconciliations for multiple Homeowners Associations Participate in full-cycle accounting processes, including balance sheet preparation and general ledger maintenance Process escrow documents as part of resale and Move-in/Move-out coordination Handle late fee processing based on each association s collection resolution Support the annual budget process by building templates and tracking completions Post financials and bank statements monthly to internal systems and Homewise Work closely with Staff Accountants and the rest of the team to ensure accuracy and timely delivery What We Offer Competitive pay Two medical plan options (70% employer-paid) Vision and dental coverage (75% employer-paid) Vacation accrual (10 days per year) Sick time (1 hour for every 30 hours worked) 10 paid holidays $25,000 company-paid term life insurance policy Voluntary benefits through AFLAC and other providers 401(k) with discretionary company match (available after 6 months) Educational reimbursement of up to $500/year toward certifications and accreditations WHAT WE OFFER Competitive salary Benefits package with two different medical plan options. The employer contribution is 70% of the monthly premium. Vison and dental plans are available. The employer contribution is 75% of the monthly premium. Exceptional training and career development, ensuring you have the necessary skills to take you exactly where you want to go. Vacation accrual, 10 days per year Sick time, 1 hour every 30 hours worked 10 paid holidays $25,000 company-paid term life insurance policy. Voluntary additional benefits, including insurance through AFLAC, cafeteria plan and flexible spending, short-term disability, term life, and AD&D insurance. 401(k) Retirement Plan with discretionary annual company match available after 6 months of employment during company open enrollment periods January and July of each calendar year. Educational reimbursement of $500 a year to go towards certifications and accreditations.

Job Description Job Title: Association Administrator Job Type: Full-time Pay: $21-$25 per hour Schedule: Monday-Friday, 8:00 am - 5:00 pm Why Work with AMS | Association Management Services NW Opportunities for Growth AMS is one of the fastest-growing HOA management companies in the Pacific Northwest. We promote from within and support career advancement, including pathways toward Association Business Manager roles and other leadership positions. Training and Tools for Success Whether you're new to the HOA industry or experienced in property management, AMS provides the resources and training you need to succeed. Positive, Collaborative Culture Join a team that values teamwork, communication, and professional development. You'll be surrounded by people who are passionate about serving their communities. Community Impact After 90 days, employees earn paid volunteer time through TMG Cares, our company-wide community service program. Key Responsibilities Administrative Support: Manage day-to-day administrative operations for multiple homeowner associations, ensuring timely, accurate communication with boards, owners, and vendors. Project Coordination: Assist with scheduling, work orders, vendor bids, and follow-ups for maintenance and improvement projects. Document Management: Prepare, proofread, and distribute correspondence and reports; maintain digital records and ensure information accuracy. Meeting Coordination: Arrange logistics for board and owner meetings, prepare materials, and manage follow-up tasks. Data Tracking: Maintain records, reports, and reference lists to ensure association operations run efficiently. What AMS Offers Competitive Pay: $21-$25 per hour, depending on experience, with opportunities for growth and merit-based increases. Comprehensive Benefits: Two medical plan options (AMS covers 70% of premiums) plus 75% employer-paid dental and vision. Time Off: 10 days of vacation per year, 10 paid holidays, and sick leave accrued at 1 hour per 30 hours worked. Career Development: Paid certifications, ongoing training, and professional growth opportunities. Life & Retirement: $25,000 company-paid life insurance and a 401(k) with discretionary annual match after 6 months. Additional Benefits: Access to AFLAC, flexible spending, short-term disability, and other voluntary programs. Join Our Team If you're a dependable, detail-oriented professional who enjoys a fast-paced, team-oriented environment, we'd love to hear from you. Apply today and grow your career with AMS NW!

Job Description Job Title: Junior Staff Accountant Pay: $22-$24 per hour Schedule: Monday-Friday, 8:00 AM - 5:00 PM (flexible hours available for class schedules) Why Join AMS? Looking to grow your accounting experience in a supportive environment? AMS provides the tools, training, and mentorship you need to thrive in the world of HOA management. Our team is collaborative, professional, and dedicated to helping each other succeed. After your first 90 days, you'll also receive paid volunteer hours each year to participate in TMG Cares community events. What We're Looking For This role is a great fit for someone who has a solid foundation in accounting and is ready to take the next step. You should already be familiar with full-cycle accounting, including balance sheet preparation-not just QuickBooks. Applicants should have completed or be enrolled in Accounting 101 and 102. Strong Excel skills are a must (formulas, VLOOKUPs, fee lookups, etc.). We're open to working with your school schedule if you're still completing your degree. Key Responsibilities Assist with preparation of monthly financial statements, reports, and reconciliations for multiple Homeowners' Associations Participate in full-cycle accounting processes, including balance sheet preparation and general ledger maintenance Process escrow documents as part of resale and Move-in/Move-out coordination Handle late fee processing based on each association's collection resolution Support the annual budget process by building templates and tracking completions Post financials and bank statements monthly to internal systems and Homewise Work closely with Staff Accountants and the rest of the team to ensure accuracy and timely delivery What We Offer Competitive pay Two medical plan options (70% employer-paid) Vision and dental coverage (75% employer-paid) Vacation accrual (10 days per year) Sick time (1 hour for every 30 hours worked) 10 paid holidays $25,000 company-paid term life insurance policy Voluntary benefits through AFLAC and other providers 401(k) with discretionary company match (available after 6 months) Educational reimbursement of up to $500/year toward certifications and accreditations WHAT WE OFFER Competitive salary Benefits package with two different medical plan options. The employer contribution is 70% of the monthly premium. Vison and dental plans are available. The employer contribution is 75% of the monthly premium. Exceptional training and career development, ensuring you have the necessary skills to take you exactly where you want to go. Vacation accrual, 10 days per year Sick time, 1 hour every 30 hours worked 10 paid holidays $25,000 company-paid term life insurance policy. Voluntary additional benefits, including insurance through AFLAC, cafeteria plan and flexible spending, short-term disability, term life, and AD&D insurance. 401(k) Retirement Plan with discretionary annual company match - available after 6 months of employment during company open enrollment periods January and July of each calendar year. Educational reimbursement of $500 a year to go towards certifications and accreditations.