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Contracts administrator skills for your resume and career

Updated January 8, 2025

5 min read

Quoted expert

Greg Kessler Ph.D.

Below we've compiled a list of the most critical contracts administrator skills. We ranked the top skills for contracts administrators based on the percentage of resumes they appeared on. For example, 10.5% of contracts administrator resumes contained contract administration as a skill. Continue reading to find out what skills a contracts administrator needs to be successful in the workplace.

15 contracts administrator skills for your resume and career

1. Contract Administration

Here's how contracts administrators use contract administration:

Performed contract administration duties and responsibilities in accordance with internal policies and procedures, applicable laws and regulations, customer requirements.
Investigated and defined problem areas, conducted studies and prepared reports recommending solutions and/or courses of action related to contract administration.

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how contracts administrators use customer service:

Administered to Construction Insurance, Manufacturing and Storage Facilities companies requiring reception, customer service, accounting and process document assistance.
Communicated with various departments including sales, customer service and service area to ensure sensitive customers are handled correctly and efficiently.

3. Contract Management

Contract management refers to the systematic procedures in governing a contract.

Here's how contracts administrators use contract management:

Coordinated and supported all aspects of contract management which included assisting with contract negotiations proposal preparation, administration, and management.
Contract Management Professional specializing in management and administration of complex long-term U.S. and International contracts, proposal preparation and contract negotiation.

4. Proposal Preparation

Prороѕаl Prераrаtіоn provides a gеnеrаl оvеrvіеw for fасultу аnd staff рrераrіng a рrороѕаl fоr fundіng. Thе Proposal Preparation Guide соntаіnѕ іmроrtаnt information іntеndеd tо assist fасultу and staff іn thе рrераrаtіоn оf sponsored-project аррlісаtіоnѕ.

Here's how contracts administrators use proposal preparation:

Manage contract proposal preparation, contract and supplier negotiation including terms and conditions, supplier management and collaboration with subcontractors.
Administer and negotiate Government and Commercial contracts, including proposal preparations and composition for numerous contracts of various types.

5. Purchase Orders

Here's how contracts administrators use purchase orders:

Maintain and review all government/commercial purchase orders/contracts/agreements; maintain contract files and correspondence control.
Answered incoming calls from authorized dealers and consumers regarding purchase orders and product information.

6. Contract Terms

Contract terms refer to the rules, conditions, and standards that both parties in a contract agreement have to honor.

Here's how contracts administrators use contract terms:

Negotiated contract terms and conditions with marketing, production, and transportation companies for the energy acquisition department at electric utility.
Ensured effective implementation of contract terms, and company policies particularly associated with site safety, change management and asset protection/control.

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7. PowerPoint

Here's how contracts administrators use powerpoint:

Presented legal IP and legal operations PowerPoint presentations in bimonthly new hire orientations
Prepared comprehensive analysis reports and presented findings to Senior Management via PowerPoint.

8. Project Management

Here's how contracts administrators use project management:

Communicated with business office and project management to ensure complete documentation is attained before the subcontractors are on site.
Collaborated with sales and project management to produce and prepare quotations, statement of work specifications and schedule requirements.

9. Non-Disclosure Agreements

A non-disclosure agreement is a legal binding contract established to protect confidential information. It refers to an agreement that prohibits the involved parties from disclosing any information to a third party.

Here's how contracts administrators use non-disclosure agreements:

Drafted client contracts, including non-disclosure agreements, license agreements, maintenance agreements, service agreements, and other technology-related agreements.
Negotiated contracts, teaming agreements, non-disclosure agreements and other agreements as required, and perform administration of contracting activities.

10. Federal Acquisition

Here's how contracts administrators use federal acquisition:

Managed Federal Acquisition Regulation/Defense Federal Acquisition Regulation Supplement (FAR/DFAR) based government contracts to support project/program objectives and ensured compliance.
Maintained contract records, tracked contract performance and compliance in accordance with corporate policy and federal acquisition regulations.

11. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how contracts administrators use data entry:

Organized and maintained central filing system for all correspondences and documentation relating to the operation Answered Phones, Performed Data Entry
Assisted Business Development Department with Securing new contract development as well as extensive Data Entry and renewal Contract pricing.

12. Delivery Schedules

Delivery schedules are general agreements between a buyer and provider that schedule when and how often a delivery will be made. Depending on the products and how much is being sold, a buyer may have more control over the delivery schedule. While the frequency of deliveries may change, the merchandise volume is typically consistent.

Here's how contracts administrators use delivery schedules:

Examined performance requirements, delivery schedules, and estimates of cost of material equipment and production to ensure completeness and accuracy.
Monitored contractor performance for compliance with applicable Federal Regulations, delivery schedules, payment provisions, and contract data reporting requirements.

13. Government Regulations

Government regulations refer to the guidelines that the governing body sets for all types of activities. Most of them are in a universal language like English so that a common man can easily understand them.

Here's how contracts administrators use government regulations:

Conducted company training in procedures pertaining to quality, export compliance, documentation, contractual requirements, and government regulations.
Served in an advisory capacity to company management regarding budget and legal requirements, client specifications, and government regulations.

14. Contract Performance

Here's how contracts administrators use contract performance:

Focused on client satisfaction, analyzed key performance indicators for variances and produced reports detailing profit margins and overall contract performance.
Use established company policies, procedures and market conditions to evaluate RFP bid responsiveness, contractor responsibility and contract performance.

15. RFP

RFP stands for request for proposal and is a document that contains details about a project or bids from contractors who are responsible for completing the project.

Here's how contracts administrators use rfp:

Reported to management/staff regarding status of business strategies for negotiating conflict/modifications identified with each potential agreement, purchase order or RFP.
Managed RFP and agreement process for State Medicaid agencies for supplemental population programs and supplemental Medicaid rebate programs.

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What skills help Contracts Administrators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on contracts administrator resumes?

Greg Kessler Ph.D.

Professor, Ohio University

I am not sure that there are any particular skills that stand out on resumes, but familiarity with instructional design principles should be considered to be very valuable. I also think that knowledge of multimedia principles, social media, and various forms of virtual and immersive experiences. Also, knowledge of AI and the other things I referred to in the trends above.

Do you want to know more?

List of contracts administrator skills to add to your resume

The most important skills for a contracts administrator resume and required skills for a contracts administrator to have include:

Contract Administration
Customer Service
Contract Management
Proposal Preparation
Purchase Orders
Contract Terms
PowerPoint
Project Management
Non-Disclosure Agreements
Federal Acquisition
Data Entry
Delivery Schedules
Government Regulations
Contract Performance
RFP
DOD
Contract Compliance

Financial Reports
Customer Specifications
Contract Review
Government Contracts
SharePoint
Contract Issues
Contract Negotiations
Contract Database
Price Analysis
Contractual Rights
HR
GSA
Service Agreements
Payroll
DFAR
Cost Accounting Standards
Contractual Agreements

Contractual Obligations
RFQ
Service Contracts
Contract Changes
Contract Modifications
FFP
IDIQ
Deltek Costpoint
NDA
CPFF
Construction Projects
Subcontract Agreements
Cost Proposals
RFI
Construction Contracts

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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