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Event planning assistant skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Jokima Hiller,
Duane Sunwold
Below we've compiled a list of the most critical event planning assistant skills. We ranked the top skills for event planning assistants based on the percentage of resumes they appeared on. For example, 11.4% of event planning assistant resumes contained vendor relationships as a skill. Continue reading to find out what skills an event planning assistant needs to be successful in the workplace.

15 event planning assistant skills for your resume and career

1. Vendor Relationships

Vendor management is an activity or a program wherein it allows creating, managing and developing a good relationship for both the client and the service provider in a particular enterprise. It ensures constant communication with the vendors that benefit both parties. It provides engaging materials to promote further the product or service they provide.

Here's how event planning assistants use vendor relationships:
  • Worked side-by-side with catering partners to execute events and maintained external vendor relationships and ongoing communications.

2. Event Planning

Here's how event planning assistants use event planning:
  • Executed events and proposed new ideas to improve the event planning and implementation process for the Royal Family of Saudi Arabia.
  • Worked closely with the Assistant Director for Community Partnerships, and provided event planning support for large-scale and local volunteer projects.

3. Event Logistics

Event logistics refers to establishing and managing events within the organization where the organizers plan, control, and manage transfer and storage of the required amenities.

Here's how event planning assistants use event logistics:
  • Managed event logistics, timetables, vendor coordination and on-site execution.
  • Collaborated with the client, catering manager, executive chef and purchasing manager to organize event logistics.

4. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how event planning assistants use customer service:
  • Provided secretarial duties including customer service, resource management and data entry.
  • Work effectively across departments to provide excellent customer service.

5. Event Management

Event management applies project management to the development and creation of corporate events such as conferences, festivals, ceremonies, concerts, or formal parties.

Here's how event planning assistants use event management:
  • Maintain event management database for sales, major corporate vendor accounts, donor files, and volunteers.
  • Maintained accurate and up-to-date records and files for all event management projects.

6. Administrative Tasks

Here's how event planning assistants use administrative tasks:
  • Facilitated the flow of information with Marketing Department for scheduling events and coordinating administrative tasks.
  • Performed administrative tasks, such as distributing incoming correspondence, cataloging, and record keeping confidential student information.

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7. Audio Visual

Audiovisual refers to material intended for showing to the public and has sound accompanying it.

Here's how event planning assistants use audio visual:
  • Perform hospitality functions at the seminars with seating, food setup, and audio visual assistance.
  • Negotiate contracts based on space, attendees, meals, audio visual and financial needs.

8. Travel Arrangements

Here's how event planning assistants use travel arrangements:
  • Planned and coordinated travel arrangements for organization members, and helped to prepare them to represent Belmont University at events.
  • Managed all travel arrangements, including air, ground, hotel, etc

9. Press Releases

Here's how event planning assistants use press releases:
  • Create and deliver press releases, media relation's content, social media content, and event calendars.
  • Create promotional graphic work, write press releases for web and print media, utilize social media.

10. Facebook

Here's how event planning assistants use facebook:
  • Update and run social media websites such as Twitter, Pinterest, LinkedIn and Facebook.
  • Managed Nicole Miller social media accounts (twitter, facebook, and instagram) during events.

11. Event Materials

Event materials are news or details that may be reasonably be expected to affect an organization's stock price to fall or rise, financial results above or below expectations, change in the organization's dividend policy, or decisions that investors make whether or not to buy or sell the company's stock.

Here's how event planning assistants use event materials:
  • Created event materials for business partners
  • Developed annual reports, event materials, emails, letters, and other internal and external communications.

12. Alumni

Alumni is a term used for graduate students of a school, college, university, or any other educational institution. The term is also used for employees of a company or a previous member of a group or an organization that has been retired. Alumni represent the institutions or organizations that they were previously associated with.

Here's how event planning assistants use alumni:
  • Assisted in planning and executing events for Columbia University's Alumni Reunion Weekend
  • Planned, organized, and executed special recruiting, alumni, and graduation events on-campus for up to 500 attendees.

13. Front Desk

Here's how event planning assistants use front desk:
  • Obtained intense cross functional training of different resort departments, including front desk, audio visual, and convention services.
  • Attend the front desk by answering the phone and providing assistance to faculty, students, and visitors in the gym.

14. Corporate Events

A corporate event is a social or hospitality activity organized or funded by a business entity. The focus audience for corporate events can include but not be limited to employees, board members, stakeholders, customers/clients, and potential clients. The motivation for businesses to organize events may be to reward, motivate, celebrate, educate, manage organizational change, mark milestones, or encourage collaboration.

Here's how event planning assistants use corporate events:
  • Solicited sales, managed scheduling and conducted on-site supervision of corporate events, meetings, food and beverage services and entertainment.
  • Execute the planning of grand openings, weddings, fashion shows, sweet sixteen's, and corporate events.

15. Promotional Materials

Promotional material is any document or article - written, printed, graphic, electronic, audio, or video presentation, distributed or made available in whole or in part on behalf of a product, cause, idea, person, or business for promotion, advertisement, announcement or direction. Promotional materials are used to make a business stand out from its competitors and to engage the target audience.

Here's how event planning assistants use promotional materials:
  • Design promotional materials and art installations.
  • Assisted in event coordination, marketing and created promotional materials for the Weill Cornell Epilepsy team.
top-skills

What skills help Event Planning Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on event planning assistant resumes?

Dr. Jokima HillerDr. Jokima Hiller LinkedIn profile

Assistant Professor, Missouri State University

Employers are seeking candidates who are:
- Adaptable, Flexible
- Have transferable skills such as customer service, financial management, problem solving, critical thinking, etc.
- Self-starter

What event planning assistant skills would you recommend for someone trying to advance their career?

Duane SunwoldDuane Sunwold LinkedIn profile

Instructor, Spokane Community College

Personal Communication Skills, Vocational Math, Food Science

What type of skills will young event planning assistants need?

Barbara ConnellBarbara Connell LinkedIn profile

Chair of Events Industry Council’s CMP Governance Commission and CEO at the American Society for Gastrointestinal Endoscopy, Events Industry

Depending on the position that is available, various items draw attention. If a manager or junior role is being filled, an experience that shows continued alignment within a field or type of activity and learning within that field or activity is appealing. Dedication and consistency are always attractive. If a senior role is being filled, deep levels of varied responsibility and achievement are indicators that an individual is committed, focused, and likely to be a successful leader. Tenure is also attractive; staying in a position for 3-5 years or more is a positive trait and shows that the organization's investment will be protected.

What soft skills should all event planning assistants possess?

Mark Zanter

Coordinator, Marshall University

All graduates should be able to write and express themselves clearly and communicate effectively in their discipline.

List of event planning assistant skills to add to your resume

Event planning assistant skills

The most important skills for an event planning assistant resume and required skills for an event planning assistant to have include:

  • Vendor Relationships
  • Event Planning
  • Event Logistics
  • Customer Service
  • Event Management
  • Administrative Tasks
  • Audio Visual
  • Travel Arrangements
  • Press Releases
  • Facebook
  • Event Materials
  • Alumni
  • Front Desk
  • Corporate Events
  • Promotional Materials
  • PowerPoint
  • Twitter
  • Adobe Photoshop
  • Social Events
  • Student Organizations
  • Community Events
  • Buffets
  • Event Coordination
  • Trade Shows
  • Event Set-Up
  • Event Preparation
  • Market Research
  • Private Events
  • Event Operations
  • VIP
  • Private Parties
  • Guest Speakers
  • Client Relations
  • Expense Reports
  • Gift Bags
  • Promotional Events
  • Event Budgets
  • Wide Events
  • Local Businesses
  • Silent Auction

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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