How to hire an office automation assistant

How to hire an office automation assistant, step by step

Here's a step-by-step office automation assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an office automation assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new office automation assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your office automation assistant job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an office automation assistant for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an office automation assistant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an office automation assistant that fits the bill.

   This list presents office automation assistant salaries for various positions.

   Type of Office Automation Assistant	Description	Hourly rate
   Office Automation Assistant	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$12-19
   Office Clerk	Office clerks are administrative employees who handle clerical activities for the organization. They are in charge of managing company records, organizing and storing documents, filing and sorting hard copies of documents, and liaising with other departments or external partners... Show more	$12-18
   Office Worker	An office worker is responsible for performing administrative and clerical duties to support the daily operations of the business. Office workers assist in receiving calls to respond to the clients' inquiries and concerns, as well as welcoming visitors, verifying their appointments, and leading them to the appropriate personnel and department for their business needs... Show more	$11-34

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Office Procedures
   • Telephone Calls
   • Rehabilitation
   • Personnel Actions
   • Office Automation Support
   • Clerical Support
   • Word Processing Software
   • Payroll
   • Travel Arrangements
   • Audit Reports
   • Greets Visitors
   • DOD
   • PowerPoint
   • Retrieve Data

   Check all skills

   Responsibilities:

   • Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
   • Calculate travel costs for compliance with DOD regulations.
   • Proofread each revise lesson plan for spelling, grammar, and format.
   • Maintain knowledge and skill in applying purchase procedures relate to NPS and DOD guidelines by training annually.
   • Design PowerPoint presentations from data provide by executives.
   • Create and edit PowerPoint presentations for department managers.

   More office automation assistant duties

3. Make a budget

   Including a salary range in your office automation assistant job description helps attract top candidates to the position. An office automation assistant salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an office automation assistant in West Virginia may be lower than in Alaska, and an entry-level office automation assistant usually earns less than a senior-level office automation assistant. Additionally, an office automation assistant with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average office automation assistant salary

   $16.48hourly

   $34,280 yearly

   ---

   Entry-level office automation assistant salary

   $27,000 yearly salary

   Updated December 16, 2025

   Average office automation assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$40,157	$19
   2	Oregon	$40,111	$19
   3	Nevada	$39,780	$19
   4	California	$37,668	$18
   5	Michigan	$35,215	$17
   6	Texas	$35,072	$17
   7	New York	$34,619	$17
   8	Florida	$34,389	$17

   Average office automation assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	City of Detroit	$40,182	$19.32	4
   2	U.S. Census Bureau	$38,651	$18.58
   3	Treasure Island, FL	$38,185	$18.36
   4	United States Army Corps of Engineers	$37,040	$17.81
   5	US Meat Animal Research Center	$36,907	$17.74
   6	Forest Manufacturing Co	$36,694	$17.64
   7	U.s. Coast Guard	$35,856	$17.24
   8	The Magazi Inc	$35,825	$17.22	3
   9	Silestone by Cosentino	$35,821	$17.22
   10	Indian Health Service	$35,819	$17.22
   11	Dodea	$34,898	$16.78
   12	Transdev Services, Inc.	$33,694	$16.20	7
   13	Florida Department of Transportation	$31,188	$14.99

4. Writing an office automation assistant job description

   An office automation assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an office automation assistant job description:

   Office automation assistant job description example

   The Project Engineer will be located in Lisle, IL, with a hybrid option within the Vehicle Engineering Group. There are travel requirements with this position, including periodic trips to the testing facilities, support at the various vehicle plants, and to supplier engineering offices and manufacturing plants.
   Responsibilities
   
   Direct and Indirect management of multiple projects Support a collaborative culture Collaboration with the platform and product teams to support project roadmap Collaborate with procurement on managing supplier relationships and product co-development Develop Vehicle Level Product Requirements documents Lead Benchmarking projects to enable competitive requirement setting Collect technical customer requirements, specifications, and associated documents Compare customer requirements and specifications with existing specifications, identify specification deviations Review Component and System Design Requirements Documents (DRD's) DFMEA and DVP&R support in execution of Product Development and APQP processes Support issue resolution using rigorous problem-solving practices Provide technical support for ADAS products to all areas of Navistar
   Minimum Requirements
   
   Bachelor's degree in Engineering or Engineering Technology At least 5 years of experience in product design/development
   OR
   Master's degree in Engineering or Engineering Technology At least 3 years of experience in product design/development
   OR
   PhD in Engineering or Engineering Technology
   Additional Requirements
   
   Qualified candidates, excluding current Navistar employees, must be legally authorized on an unrestricted basis (US Citizen, Legal Permanent Resident, Refugee or Asylee) to be employed in the United States. Navistar does not anticipate providing employment related work sponsorship for this position (e.g., H-1B status).
   Desired Skills
   
   Knowledge of vehicle systems, including but not limited to: software, electrical, hardware, powertrain, body, and chassis, as well as propulsion and dynamic control concepts Experience developing technical product requirements and driving delivery through a product development process A focus on safety and quality as well as use of the ISO26262 and ISO21448 processes for understanding and mitigating risk in these systems Experience in Drivers Assistance Systems, Autonomous Vehicles, mechatronic systems, and systems engineering would provide a valuable background
   Company Overview
   
   Navistar is a purpose-driven company, reimagining how to deliver what matters to create more cohesive relationships, build higher-performing teams and find solutions where others don't.
   
   Navistar is the Lisle, Illinois-based parent company of International® brand commercial trucks and engines, IC Bus® brand school and commercial buses, all-makes OnCommand® Connection advanced connectivity services, aftermarket parts brands Fleetrite®, ReNEWed® and Diamond Advantage® and Brazilian manufacturer of engines and gensets MWM Motores Diesel e Geradores.
   
   With a history of innovation dating back to 1831, Navistar has more than 12,000 employees worldwide and is part of TRATON SE, a global champion of the truck and transport services industry.
   
   Accelerating the Impact of Sustainable Mobility
   
   Visit us at www.Navistar.com to discover more about our organization
   
   Navistar is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
   
   #ridewithnavistar

   Copy this example

   

5. Post your job

   There are a few common ways to find office automation assistants for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your office automation assistant job on Zippia to find and recruit office automation assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting office automation assistants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new office automation assistant

   Once you've selected the best office automation assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new office automation assistant. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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