How to hire a quality control administrator

How to hire a quality control administrator, step by step

Here's a step-by-step quality control administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a quality control administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new quality control administrator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the quality control administrator you need to hire. Certain quality control administrator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect quality control administrator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents quality control administrator salaries for various positions.

   Type of Quality Control Administrator	Description	Hourly rate
   Quality Control Administrator	Industrial production managers oversee the daily operations of manufacturing and related plants. They coordinate, plan, and direct the activities used to create a wide range of goods, such as cars, computer equipment, or paper products.	$13-25
   Vice-President Of Quality	A vice president of quality is responsible for monitoring the quality performance and delivery of the company outputs and deliverables to serve customers and clients. Vice presidents of quality analyze the production and operational processes to ensure that everything adheres to the internal guidelines and regulations... Show more	$43-86
   Director Of Quality	In the manufacturing industry, a director of quality is primarily in charge of spearheading and overseeing the daily operations in a quality assurance department. They work to ensure that products adhere to the company's quality standards and industry regulations by conducting research and assessments, developing quality test systems, and reviewing reports... Show more	$47-87

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Internal Audit
   • Financial Statements
   • ISO
   • Test Cases
   • Payroll
   • Test Results
   • Inspection Reports
   • Management System
   • ERP
   • SQL
   • API
   • GMP
   • Windows

   Check all skills

   Responsibilities:

   • Manage a critical implementation of a multi-currency ERP system.
   • Establish operating policies and procedures and attain SNF Medicare certification.
   • Create and present quality dashboards (KPI reports and scorecards) using SharePoint platform.
   • Set up advertising displays within store and/or windows.
   • Issue periodic inspections in accordance with FDA regulations.
   • Perform GMP audits to ensure that GMP's are being follow.

   More quality control administrator duties

3. Make a budget

   Including a salary range in your quality control administrator job description is a great way to entice the best and brightest candidates. A quality control administrator salary can vary based on several factors:

   • Location. For example, quality control administrators' average salary in arkansas is 52% less than in alaska.
   • Seniority. Entry-level quality control administrators earn 47% less than senior-level quality control administrators.
   • Certifications. A quality control administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a quality control administrator's salary.

   Average quality control administrator salary

   $39,057yearly

   $18.78 hourly rate

   ---

   Entry-level quality control administrator salary

   $28,000 yearly salary

   Updated December 13, 2025

   Average quality control administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Alaska	$57,146	$27
   2	California	$48,032	$23
   3	New Jersey	$46,588	$22
   4	Washington	$45,237	$22
   5	Massachusetts	$43,959	$21
   6	New York	$43,923	$21
   7	Connecticut	$43,676	$21
   8	Michigan	$43,606	$21
   9	New Hampshire	$43,199	$21
   10	Texas	$42,887	$21
   11	Arizona	$42,687	$21
   12	Florida	$41,604	$20
   13	North Carolina	$39,295	$19
   14	Maryland	$39,248	$19
   15	Pennsylvania	$38,764	$19
   16	Nebraska	$38,687	$19
   17	Rhode Island	$37,975	$18
   18	Utah	$37,880	$18
   19	Nevada	$37,857	$18
   20	Mississippi	$37,374	$18

   Average quality control administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Ventois	$55,339	$26.61
   2	Pyramid Technology Solutions	$54,967	$26.43
   3	Rusnak Auto Group	$46,741	$22.47
   4	Orange Bank & Trust	$45,525	$21.89	3
   5	Seattle Gourmet Foods	$44,982	$21.63
   6	EMD Millipore	$44,976	$21.62
   7	Bridgestone	$44,553	$21.42	13
   8	Pearson	$44,269	$21.28	194
   9	ADM	$43,014	$20.68	61
   10	ICSA Labs	$42,824	$20.59
   11	IAP Worldwide Services	$41,296	$19.85
   12	City & County Of San Francisco - Police Department (sfpd)	$41,075	$19.75	4
   13	ICONMA	$40,631	$19.53
   14	Consilio	$40,091	$19.27
   15	Kelly Services	$37,932	$18.24	87
   16	Flushing Bank	$37,863	$18.20	1
   17	Aramark	$37,002	$17.79	23
   18	Aerotek	$36,392	$17.50	174

4. Writing a quality control administrator job description

   A quality control administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a quality control administrator job description:

   Quality control administrator job description example

   SOA Operations Position Reports To: Supervisor Enroll/Elig Major Purpose: To support the Arkansas Client (Client) with clearing the backlog and completing new eligibility tasks on an ongoing basis. Duties / Responsibilities: - Responsible for peer evaluations of in process Medicaid applications, for accuracy in accordance with Federal and State regulations and departmental approved Policies and Procedures. - Responsible for entering and submitting error findings using department specific Quality Control tools. - Complete the follow up process for all inaccurate applications tasks reviewed. - Provide feedback to Quality Control Supervisor(s) giving specific reasons for variances and respond to dispute findings when necessary. - Complete task processing for all application and verification documents received. - Meet all performance requirements associated with the quality control processes. - Exceptional content knowledge of current policies and procedures. - Determines best path for document problem resolution and escalates tasks to Research, when necessary. - Perform other duties as assigned by management. Education / Experience:
   + High School diploma or equivalent with 2-4 years of experience.
   
   + May have additional training or education in area of specialization.
   
   + Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
   
   + Communicates more complex information, using job experience to anticipate and proactively address related questions.
   
   + Excellent organizational, interpersonal, and communication skills.
   
   + Ability to type and process material in an expeditious manner.
   
   + Ability to perform comfortably in a fast-paced, deadline-oriented work environment.
   
   + Ability to successfully execute many complex tasks simultaneously and ability to work as a team member, as well as independently.
   
   + Ability to follow instructions and perform repetitive tasks.
   
   + Ability to learn new software programs.
   
   + Ability to work as a team member, as well as independently.
   
   + Proficiency in Microsoft Suite including Word and Excel.
   
   As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.

   Copy this example

   

5. Post your job

   There are a few common ways to find quality control administrators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your quality control administrator job on Zippia to find and recruit quality control administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit quality control administrators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new quality control administrator

   Once you've found the quality control administrator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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