How to hire a registration coordinator

How to hire a registration coordinator, step by step

Here's a step-by-step registration coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a registration coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new registration coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the registration coordinator you need to hire. Certain registration coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A registration coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, registration coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of registration coordinators and their corresponding salaries.

   Type of Registration Coordinator	Description	Hourly rate
   Registration Coordinator	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$13-25
   Patient Registrar	A patient registrar is responsible for receiving patients in a hospital or other health care institutions, verifying their information, and leading them to the appropriate facility for their health care needs. Patient registrars manage the hospital's database, updating patients' information, confirming insurance details, taking calls, responding to patients' inquiries and concerns, scheduling appointments, and performing related administrative and clerical tasks as needed... Show more	$12-20
   Appointment Coordinator	Appointment coordinators are professionals who are responsible for coordinating and initiating business appointments between external associates and the organization's top management. These coordinators are required to schedule all appointments for their customer service representatives and directing them to maintain a positive attitude and customer service to their clients... Show more	$12-17

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Patient Registration
   • PowerPoint
   • Medical Terminology
   • Patient Demographics
   • Insurance Verification
   • Data Entry
   • Phone Calls
   • Patient Care
   • EMR
   • Computer System
   • Strong Customer Service
   • Registration Process

   Check all skills

   Responsibilities:

   • Complete follow up calls to patients about their office visits and schedule surgery dates and times.
   • Provide Commercial/private health plans, Medicare and Medicaid metrics and data collection.
   • Call each patient day before surgery or procedure and give them their Pre-Op instructions and arrival time.
   • Complete Medicaid application for clients without insurance.
   • Communicate effectively with patients, physicians, insurance companies, case management and all hospital departments.
   • Provide follow-ups when necessary for patients regarding their insurance coverage status as it relates to clinical visits and/or medication prescriptions.

3. Make a budget

   Including a salary range in your registration coordinator job description is one of the best ways to attract top talent. A registration coordinator can vary based on:

   • Location. For example, registration coordinators' average salary in mississippi is 53% less than in district of columbia.
   • Seniority. Entry-level registration coordinators 48% less than senior-level registration coordinators.
   • Certifications. A registration coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a registration coordinator's salary.

   Average registration coordinator salary

   $39,641yearly

   $19.06 hourly rate

   ---

   Entry-level registration coordinator salary

   $28,000 yearly salary

   Updated January 20, 2026

4. Writing a registration coordinator job description

   A job description for a registration coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a registration coordinator job description:

   Registration coordinator job description example

   Standard Hours - 100% in Office - Monday-Friday between 7:00AM and 5:00PM

   Competitive Pay - $16.00 - $17.00 an hour

   Expedited Interviews - Access to additional Resume support and pre-interview questions

   A day in the role

   • Maintain the registration desk, answer phone lines, and schedule appointments

   • Enter and update patient information, verify insurance coverage, obtain authorizations, and collect co-pays, coordinate with billing office on collections and balancing payments

   • Provide general office assistance including purchasing of office supplies, maintenance of office equipment, provide administrative support to providers as needed (filing, distributing dictation, etc)

   • Manage telephone, fax, and e-mail requests in a timely and organized manner to ensure effective communication and excellent customer service

   Necessary Skills and Strengths:

   Medical Reception Experience Strong Customer Service Skills Insurance Knowledge

   Core Experience:

   1 + Years of Administrative Experience

   Contact me with questions:

   Mary Gentry

   About Aston Carter:

   Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

   At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

   Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit . Aston Carter is a company within Allegis Group, a global leader in talent solutions.

   The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

   If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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5. Post your job

   There are a few common ways to find registration coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your registration coordinator job on Zippia to find and recruit registration coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with registration coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new registration coordinator

   Once you've decided on a perfect registration coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new registration coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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