How To Become A Scanning Clerk: What It Is and Career Path

What is a scanning clerk and how to become one

Updated January 8, 2025

4 min read

A scanning clerk is an individual who scans documents that are transformed into digital copies for an organization's record needs. Many businesses have switched to paperless record-keeping, and scanning clerks help with this transition. These individuals should possess strong attention to detail and the ability to perform the repetitive tasks of scanning documents and ensuring that their images have been stored appropriately on a computer or a server.

Scanning clerks may work in a variety of industries, mostly for companies that accept paper records from customers, like government offices, universities, or staffing companies. These individuals typically work in an office environment during a normal workweek and should possess strong verbal, written, and organizational skills and be able to assist in other administrative and clerical work. Scanning clerks should also be familiar with preparing documents for scanning, checking the quality of the scanned documents, as well as being able to store and retrieve all files and records.

Scanning clerks typically do not need an advanced degree to obtain a job in this field, but they should possess sufficient verbal, written, organizational, and computer skills. Scanning clerks can make up to $26,000 annually in the US, but the job market is expected to decline 4% by 2028.

ScoreScanning ClerkUS Average

Salary

2.3

Avg. Salary $29,559

Avg. Salary $59,228

Stability level

6.6

Growth rate -5%

Growth rate 0.3%

Diversity

6.4

Race

American Indian and Alaska Native 0.98%

Asian 7.49%

Black or African American 10.43%

Hispanic or Latino 22.11%

Unknown 4.47%

White 54.51%

Gender

female 74.16%

male 25.84%

Age - 50

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 50

Stress level

6.6

Stress level is high

7.1 - high

Complexity level

4.3

Complexity level is basic

7 - challenging

Work life balance

7.1

Work life balance is good

6.4 - fair

Key steps to become a scanning clerk

Explore scanning clerk education requirements

Most common scanning clerk degrees

High School Diploma

29.6 %

Bachelor's

25.5 %

Associate

24.7 %

Start to develop specific scanning clerk skills

Skills	Percentages
Sales Floor	47.28%
QA	36.95%
Data Entry	5.88%
Computer System	1.54%
Computer Database	1.47%

Complete relevant scanning clerk training and internships

Accountants spend an average of 1-3 months on post-employment, on-the-job training. New scanning clerks learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a scanning clerk based on U.S. Bureau of Labor Statistics data and data from real scanning clerk resumes.

Research scanning clerk duties and responsibilities

Maintain and manage database with clinical details and digital radiology imaging.
Identify titles and access accounts using AS400 to note actions taken.
Maintain medical record keeping & filing in abidance with HIPAA regulations.
Process orders and take credit card information and run credit cards for orders.

Prepare your scanning clerk resume

When your background is strong enough, you can start writing your scanning clerk resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a scanning clerk resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose from 10+ customizable scanning clerk resume templates

Build a professional scanning clerk resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your scanning clerk resume.