Attention To Detail: What Is It And Examples

By Chris Kolmar - Sep. 29, 2020
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Paying attention to detail might seem like an obvious skill to highlight when you are looking for a job, but surprisingly it is one that many applicants overlook. Thinking through the fine points of any given project or task will help you and your team see the big picture and have a better idea of what the end product might look like. Maintaining attention to detail also ensures you maintain efficiency as you work through projects, increasing your productivity, and reducing the chances of errors, making your job easier in the long run. This is the reason attention to detail is a desirable skill employers are looking for.

What is attention to detail?

Attention to detail is the ability you have to efficiently and accurately allocate your cognitive abilities to focus on a specific task or number of tasks. It means thinking through the details with a critical eye as well as minimizing distractions and learning how to focus on what really matters.

The term attention to detail is a common phrase that many job recruiters and hiring managers have seen time and time again on a resume. That’s why it’s not enough to just write that you have attention to detail on your resume. Expanding on this skill and giving specific examples is where the true value lies.

Examples of attention to detail skills

When you are applying for a job and looking to communicate to your potential employer that you have great attention to detail, you can include it in different ways on your resume or discuss it in different ways in interviews. This can include organizational, time management, analytical, observational, or active listening skills. Below are some skills you may have actively practiced that you should include on your resume as examples of attention to detail skills.

  • Proofreading and editing skills. This is one of the most common areas where you can discuss your attention to detail. Skills like proofreading or editing work require the individual to hone in on things like writing style, correct syntax and tenses, fact-checking, and adjusting grammatical errors. Proofreading and editing can apply to many things such as SOPs, marketing content or copy, email writing, resume writing, article writing, and so on.

  • Expertise with numbers and number programs. Mathematical work is a skill that necessitates meticulous attention to detail. It requires high observations, quick mental computations and logic, organization, and clear thinking. This area also includes programs such as Excel that highlight your expertise and attention to detail as it pertains to formulas or charts.

  • Design work. Strong attention to detail is not just for the left-brained. Attention to detail can be found in abundance in creative work as well. Work in graphic design or any creative work that requires a high refinement of craftsmanship can easily showcase your attention to detail accomplishments, not to mention the great patience necessary to complete a project.

Improving attention to detail

Not sure if you have the experience you need to ensure you’re paying enough attention to the details? It’s not a problem. This skill can be improved over time and you can start today, at your current job, and even in your day-to-day life.

  • Improve organization . You can’t pay attention to detail without being organized. Ensure your calendar is up to date and that you have a good process for taking notes and setting reminders so you won’t forget. For most people, the best way to stay organized is to ensure you have a tidy workspace and a filing system in place, whether it be paper-based or digital.

  • Create lists. It will be very rare for any professional to only have one thing to work on at a time. That’s why it’s so imperative to create lists and work against them. Keep a pen and paper nearby or use a digital version of a notebook, like Notepad on your computer orEvernote.

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  • Get into a routine. Building a routine is important to maintain your sanity, but it’s also important to be efficient why maintaining your attention to detail. Routines will help you dedicate a specific amount of time to a given task so that you can balance your day well and ensure everything on your list gets done. This will help you make sure you stay focused.

  • Quality over quantity. While quantity may be important in some cases, quality is always king. Maintaining an appropriate workload will allow you to produce quality work that you are proud of and give you the time and space to focus on the small details.

  • Exercise your brain. Your brain is an amazing thing and can be trained to work in a variety of different ways. A good way to make sure you’re paying attention to detail is to play games that help train your brain’s focus. Apps such asElevateorLumosityare good options to try.

  • Practice meditation. Meditation has been proven to improve both your physical andmental health. Those who meditate regularly not only increase their ability to concentrate, but it also boosts your attention to detail and level of accuracy when completing projects.

Attention to detail in the workplace

Once you’ve snagged your dream job, attention to detail should not become an afterthought. Stay away from sloppy work and ensure you take care and attention to detail as you settle into your new role. Here are some ways to ensure you maintain attention to small details.

  • Show up. Be sure when you show up to meetings or simply for your workday that you are truly present. By being invested in your meetings, colleagues, and projects, you will be able to produce high-quality work. Participate in conference calls and in team meetings to ensure your voice is heart, but also to capture all of the ideas and details you may need once the meeting is over. Active listening and note-taking is a great way to show your team and your managers that you are invested in your work.

  • Eliminate distractions. It’s sometimes difficult to concentrate when you have emails piling in or your phone is ringing off the hook. Because we live in a world where emails and phone calls are constantly at our fingertips, this can feel impossible. If you are able, set aside certain times of the day to take phone calls, meetings, or look at your email. This will minimize distractions when you sit down to actually do a project so that you can give it your undivided attention.

  • Take care of yourself . Take breaks as often as you can. If you can get outside, ensure you get a breath of fresh air or some sunshine on your face. Stand up, walk around, and have a conversation with a colleague. Make sure that you eat breakfast and lunch and sign off and on to work at an appropriate hour. Avoid checking your email or taking phone calls when you are on a break. Work breaks are essential for brain health and it will allow you to maintain your focus and improve attention to detail on projects for the entirety of the work day.

  • Don’t multitask. It might seem to be the opposite of productive, but in fact, multitasking diminishes your attention to detail. It’s impossible to pay keen attention to detail if you are thinking about something else while you are supposed to be working on a certain project. Your accuracy and attention to detail will suffer if you work on multiple things at once, such as attending a meeting and trying to complete a project or a presentation. Ensure you are attentive to the task at hand, then move on to the next thing.

Attention to detail on your resume or cover letter

Your resume is the first impression your recruiter or hiring manager has of you. It’s imperative to make sure your resume is as clean and error-free as possible when you hand it over. A messy, disorganized resume that is riddled with errors will most likely be tossed aside. Spend plenty of time going over everything you’ve written on your resume including grammar, punctuation, and formatting.

Next, ensure that your resume is relevant and appropriately organized. Ensure that your header is up to date and that you’ve spelled your basic details correctly, especially your phone number and email address so that your potential employer can get in contact with you. See if there are spots where you can condense your information into a single sentence or phrase, especially for your earlier jobs. Consider cutting out unnecessary details that do not pertain to the job you’re applying for.

Be sure to sprinkle attention to detail throughout your job history. If you are able to include quantifiable results, be sure to include and specify why attention to detail was so important for that specific project. As stated above, there is a variety of ways to do this without repeating attention to detail multiple times across your resume. Really show your recruiter or hiring manager how you show attention to detail.

In your cover letter, you can elaborate on these accomplishments. Similar to your resume, ensure your cover letter is error-free and get a second pair of eyes to look over it to make sure you haven’t missed anything. Equally as important, ensure you are consistent with your formatting and any simple design you might have included. These small checks showcase your attention to detail without saying it outright.

There are many different facets to attention to detail. While it might sound like a simple thing that anyone can do, it actually requires a fair amount of thought and attention as you go through the job searching process, the hiring process, and ultimately gain employment at a company. Ultimately, paying high attention to detail can benefit you not only in your career but in your personal life too.

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Chris Kolmar

Author

Chris Kolmar

Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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