How to hire a student activities coordinator

How to hire a student activities coordinator, step by step

Here's a step-by-step student activities coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a student activities coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new student activities coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the student activities coordinator you need to hire. Certain student activities coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A student activities coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, student activities coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of student activities coordinators.

   Type of Student Activities Coordinator	Description	Hourly rate
   Student Activities Coordinator	Recreation workers design and lead recreational and leisure activities for groups in volunteer agencies or recreation facilities, such as playgrounds, parks, camps, aquatic centers, and senior centers. They may lead activities such as arts and crafts, dance, sports, adventure programs, music, and camping.	$14-25
   Program Lead	A program lead is responsible for managing a business program's operation from its conceptualization to implementation. Program leads must have excellent communication and researching skills to monitor current industry trends, adjusting program techniques and strategies to meet society's demands... Show more	$28-82
   Recreation Aide	A recreation aide is responsible for assisting with the planning of recreational activities, following the supervision of a recreational manager. Recreation aides prepare all the resources, guide the participants, maintain the activity equipment, facilitate the program, and reiterate the guidelines for the safe execution of the activity... Show more	$10-17

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Student Organizations
   • Student Life
   • Student Government Association
   • Student Clubs
   • Student Development
   • Student Services
   • Event Planning
   • Leadership Development
   • Alumni
   • Learning Outcomes
   • Student Involvement
   • Leadership Training
   • Budget Management
   • Student Body

   Check all skills

   Responsibilities:

   • Implement and manage social media campaigns, monitor analytics and create promotional social media campaigns on twitter, Facebook, etc.
   • Create a monthly email newsletter and maintain a Facebook page for program alumni.
   • Maintain strong ties with alumni to foster long-term philanthropic support with the school.
   • Create and deliver bi-annual PowerPoint presentations to faculty and staff.
   • Promote and sustain organic leadership by maintaining positive peer-leader relationships and supporting the goals of residents.
   • Facilitate leadership seminars, community service initiatives, staff retreats, management sessions, and values base membership recruitment.

   More student activities coordinator duties

3. Make a budget

   Including a salary range in your student activities coordinator job description is a great way to entice the best and brightest candidates. A student activities coordinator salary can vary based on several factors:

   • Location. For example, student activities coordinators' average salary in louisiana is 59% less than in alaska.
   • Seniority. Entry-level student activities coordinators earn 42% less than senior-level student activities coordinators.
   • Certifications. A student activities coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a student activities coordinator's salary.

   Average student activities coordinator salary

   $40,198yearly

   $19.33 hourly rate

   ---

   Entry-level student activities coordinator salary

   $30,000 yearly salary

   Updated December 15, 2025

   Average student activities coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	West Virginia	$46,431	$22
   2	Illinois	$42,817	$21
   3	Massachusetts	$42,696	$21
   4	California	$41,327	$20
   5	North Carolina	$37,038	$18
   6	Nebraska	$35,843	$17
   7	New York	$35,824	$17
   8	Michigan	$35,001	$17
   9	Florida	$34,594	$17
   10	Virginia	$33,090	$16
   11	Maryland	$31,543	$15

   Average student activities coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Sewanee: The University of the South	$46,759	$22.48
   2	Alfred University	$46,491	$22.35	2
   3	Washington & Jefferson College	$46,160	$22.19
   4	Lesley University	$45,408	$21.83
   5	Lincoln Memorial University	$44,307	$21.30	6
   6	SUNY Erie	$42,525	$20.44	1
   7	University of Nebraska System	$40,556	$19.50	1
   8	IMG Academy	$39,273	$18.88	1
   9	Illinois Mathematics and Science Academy	$39,255	$18.87
   10	Pico de Gallo	$39,025	$18.76	7
   11	Virginia's Community Colleges	$38,544	$18.53	8
   12	Management & Training	$36,898	$17.74	5
   13	American Institute	$36,222	$17.41
   14	Liberty Christian Academy	$35,950	$17.28
   15	University of Michigan	$35,368	$17.00	5
   16	Marshall University	$30,474	$14.65	12
   17	University of Nebraska Medical Center	$27,741	$13.34	2
   18	Sul Ross State University	$26,685	$12.83	12

4. Writing a student activities coordinator job description

   A student activities coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a student activities coordinator job description:

   Student activities coordinator job description example

   West Hartford Public Schools seeks to fill a position for a full-time Student Activities, College Career Center, Mastery Experience Coordinator at Hall High School. Candidate must be flexible, patient and detail oriented. The basic calendar work year is 200 days. Work schedule is 37.5 hours per week.
   Requirement: High school education or GED.
   
   Qualifications:
   
   * Ability to independently handle multiple tasks in a fast paced environment.
   * Strong computer skills, including EXCEL.
   * Excellent interpersonal and problem-solving skills.
   
   Duties: Duties for this position include but are not limited to the following:
   
   * Coordinate and schedule non-athletic events and activities.
   * Assist advisors/sponsors with all non-athletic student activities as needed.
   * Coordinate with local media for press coverage/press releases and story ideas.
   * Maintain listings of employment and volunteer opportunities.
   * Coordinate Academic Awards and Scholarship Program.
   * Schedule and meet with college representatives.
   * Maintain SAT and ACT paperwork and assist with online registration.
   * Understand and be able to communicate the goals and individual student progress of the Mastery Experience credit to all stakeholders effectively.
   * Liaison with the Office of Curriculum to implement the program effectively while striving for continuous improvement.
   * Manage all components of the Mastery Experience including Google Classrooms and the Mastery Experience webpage.
   * Organize a yearly Mastery Experience Showcase event to share the program success and educate the community about the program.
   * Other duties as assigned by the principal.
   * Attendance at after-school meetings, some evenings required.
   
   Salary range is from $32,000 - $41,000, depending on experience.
   
   Please include a current resume and 3 letters of recommendation dated within the last 365 days.
   
   Excellent salary, benefits and working conditions.
   
   Equity and Anti-Racism Vision
   
   We, the members of West Hartford Public Schools, dedicate ourselves
   
   to the pursuit of equity. Equitable schools are those that value and
   
   honor ALL in our community as unique individuals capable of
   
   maximizing their true potential. We make a solemn promise to identify
   
   and dismantle all elements of systemic racism and historical inequities.
   
   We vow to clear paths, with a relentless duty to those in traditionally
   
   marginalized groups. We pledge to partner with ALL families in the
   
   service of the success of each child.

   Copy this example

   

5. Post your job

   To find student activities coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any student activities coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level student activities coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your student activities coordinator job on Zippia to find and recruit student activities coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting student activities coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new student activities coordinator

   Once you've selected the best student activities coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new student activities coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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