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Administrative assistant to the dean skills for your resume and career

Updated January 8, 2025
5 min read
Below we've compiled a list of the most critical administrative assistant to the dean skills. We ranked the top skills for administrative assistant to the deans based on the percentage of resumes they appeared on. For example, 10.2% of administrative assistant to the dean resumes contained travel arrangements as a skill. Continue reading to find out what skills an administrative assistant to the dean needs to be successful in the workplace.

15 administrative assistant to the dean skills for your resume and career

1. Travel Arrangements

Here's how administrative assistant to the deans use travel arrangements:
  • Prepared advertising for recruiting of new faculty; prepared itineraries and made hotel and travel arrangements.
  • Prepared faculty travel arrangements for conferences, and supervised work-study students.

2. Phone Calls

Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.

Here's how administrative assistant to the deans use phone calls:
  • Received and screened telephone calls and delivered materials.
  • Answer, organize & handle incoming phone calls, department mail & vital documents, directing them to their corresponding parties.

3. Scheduling Appointments

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Here's how administrative assistant to the deans use scheduling appointments:
  • Perform routine administrative functions like scheduling appointments.
  • Showed accuracy in managing the Dean's calendar, scheduling appointments and keeping records of requests for checks and monthly budgets.

4. Provides Administrative Support

Here's how administrative assistant to the deans use provides administrative support:
  • Assisted with special projects and provides administrative support to various departments.

5. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how administrative assistant to the deans use payroll:
  • Ensured timely and accurate compensation of 65-70 adjunct and part-time faculty each semester by providing detailed instructions to Payroll Department.
  • Maintained accountability for payroll and contract issues as well as Human Resource matters involving faculty and academic staff.

6. Financial Aid

Financial aid refers to cash released to an educational institution to help a student pay the school fee. The issuance of financial aid, whether scholarships, grants, or loans, aims to make access to education affordable to all students irrespective of their backgrounds.

Here's how administrative assistant to the deans use financial aid:
  • Assist Financial Aid and Career Services with basic departmental tasks; assist in student orientations and campus events.
  • Interfaced with Financial Aid Department and supervised the recruitment and hiring of approximately 80 student employees.

7. Alumni

Alumni is a term used for graduate students of a school, college, university, or any other educational institution. The term is also used for employees of a company or a previous member of a group or an organization that has been retired. Alumni represent the institutions or organizations that they were previously associated with.

Here's how administrative assistant to the deans use alumni:
  • Acted as primary access point of the Dean's office for students, alumni, faculty and other administrative bodies.
  • Communicated and worked with Law School departments and student groups to assure effective exchange of alumni information.

8. Event Planning

Here's how administrative assistant to the deans use event planning:
  • Scheduled travel, travel request/reimbursement forms, hotels, conference rooms, event planning and catering.
  • Analyze budget of $4000 for student organization HOPE for event planning and community outreach programs.

9. Meeting Minutes

Here's how administrative assistant to the deans use meeting minutes:
  • Compose and distribute meeting minutes, routine correspondence, and reports, such as monthly budget reports, as needed.
  • Assisted in the facilitation of parent/teacher conferences, as well as special student panels; recorded meeting minutes

10. Expense Reports

Here's how administrative assistant to the deans use expense reports:
  • Completed expense reports for Senior Treasury Director and myself monthly and maintained audit compliance procedures.
  • Complete financial documentation including expense reports, interdepartmental invoices, monthly travel logs, requests for payment, and deposit forms.

11. Front Desk

Here's how administrative assistant to the deans use front desk:
  • Managed facility operations and front desk.
  • Performed front desk and secretarial duties, handled administrative and clerical tasks.

12. Faculty Contracts

Here's how administrative assistant to the deans use faculty contracts:
  • Processed payments for invoices and adjunct faculty contracts to Dean s office.
  • Create and maintain all faculty contracts for over 75 employees.

13. Word Processing

Here's how administrative assistant to the deans use word processing:
  • Prepared reports, memos, letters, and other documents, using word processing, spreadsheet, and presentation software.
  • Supervised and evaluated the clerical staff in the Word Processing Center.

14. Student Assistants

Here's how administrative assistant to the deans use student assistants:
  • Supervised student assistants monitoring students referred for illness and/or disciplinary actions.
  • Supervised student assistants and coordinated work assignments.

15. Colleges

A college is a learning environment, an academic institution primarily for degree acquisition. It is targeted at running advanced programs and educational classes for professional degrees. Vocational education is also part of the syllabus in some colleges.

Here's how administrative assistant to the deans use colleges:
  • Provided record maintenance in accordance with Southern Association of Colleges and Schools for accreditation/compliance.
  • Served as a liaison with the Advisory Board, Florida Association of Colleges of Nursing, FDLE and others.
top-skills

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List of administrative assistant to the dean skills to add to your resume

Administrative assistant to the dean skills

The most important skills for an administrative assistant to the dean resume and required skills for an administrative assistant to the dean to have include:

  • Travel Arrangements
  • Phone Calls
  • Scheduling Appointments
  • Provides Administrative Support
  • Payroll
  • Financial Aid
  • Alumni
  • Event Planning
  • Meeting Minutes
  • Expense Reports
  • Front Desk
  • Faculty Contracts
  • Word Processing
  • Student Assistants
  • Colleges
  • Clerical Support
  • Telephone Calls
  • Calendar Management
  • Office Operations
  • PowerPoint
  • Office Equipment
  • Administrative Assistance
  • Advisory Boards
  • Routine Correspondence
  • Administrative Functions
  • Class Schedules
  • Student Data
  • Administrative Tasks
  • PeopleSoft
  • Office Functions
  • Professional Development
  • Student Body
  • Meeting Agendas
  • International Travel
  • Guest Speakers
  • Syllabus
  • Student Events
  • HR
  • Budget Reports
  • Confidential Nature
  • Student Registration
  • Faculty Evaluations
  • Graduate Assistants
  • Multi-Line Phone System
  • Office Inventory
  • Administrative Problems
  • Conference Calls

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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