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Administrative graduate assistant skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Below we've compiled a list of the most critical administrative graduate assistant skills. We ranked the top skills for administrative graduate assistants based on the percentage of resumes they appeared on. For example, 11.2% of administrative graduate assistant resumes contained graduate studies as a skill. Continue reading to find out what skills an administrative graduate assistant needs to be successful in the workplace.

15 administrative graduate assistant skills for your resume and career

1. Graduate Studies

Here's how administrative graduate assistants use graduate studies:
  • Covered a substantial portion of my graduate studies expenses through my assistance at the conservatory.
  • Applied data entry skills to creating and updating graduate studies in business applications.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how administrative graduate assistants use data entry:
  • Assist with the hiring processing, data entry and organize personal files; update the expense data in QuickBook
  • Provided research assistance via survey distribution, data collection and data entry.

3. Undergraduate Courses

Undergraduate courses usually refer to the first studies undertaken at university.

Here's how administrative graduate assistants use undergraduate courses:
  • Functioned as Teacher's Assistant for five undergraduate courses with a body of over 150 students.

4. Student Data

Here's how administrative graduate assistants use student data:
  • Maintained and updated applicant and student database regarding all applicants' application and current graduate students' status with pertinent information.
  • Processed and entered student data into corporate database utilizing "Campus Anywhere" software.

5. Graduate Assistants

Here's how administrative graduate assistants use graduate assistants:
  • Serve as front desk coordinator and supervise graduate assistants that report directly to me.
  • Supervised and trained over 15 graduate assistants.

6. Alumni

Alumni is a term used for graduate students of a school, college, university, or any other educational institution. The term is also used for employees of a company or a previous member of a group or an organization that has been retired. Alumni represent the institutions or organizations that they were previously associated with.

Here's how administrative graduate assistants use alumni:
  • Organized workshops and receptions for School alumni and staff.
  • Prepared for alumni fundraising events, including creating promotional material.

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7. Provides Administrative Support

Here's how administrative graduate assistants use provides administrative support:
  • Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
  • Position provides administrative support to managers, directors and vice presidents and executive vice presidents.

8. Administrative Tasks

Here's how administrative graduate assistants use administrative tasks:
  • Handle administrative tasks including managing calendar, planning meetings, organizing documents and filing.
  • Performed general administrative tasks and other duties as assigned.

9. Computer Lab

A computer lab is a place where certain computer services are provided to a community, typically for academic learning and skills development. Computer labs are typically provided in educational institutes for the students to perform their computer-based course activities. Computer labs have several computers and smart devices for the users.

Here's how administrative graduate assistants use computer lab:
  • Created automation processes and scripts for updating, custom software installation, and management of computer lab workstations.
  • Team Leader of IT computer labs, managed study hall, knowledge of Banner & Blackboard.

10. Graduate Programs

Here's how administrative graduate assistants use graduate programs:
  • Provide support for undergraduate program during academic scheduling, registration and graduation.
  • Process all undergraduate applications requesting to enter into a graduate program.

11. Clerical Support

Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.

Here's how administrative graduate assistants use clerical support:
  • Provided administrative and clerical support for staff members to ensure the overall success of the department.
  • Provide clerical support to department and assist with various projects.

12. Financial Reports

Here's how administrative graduate assistants use financial reports:
  • Generated financial reports for the review by the Dean of International Programs.
  • Assist with Lobby Shop financial reports, including updates of POS system.

13. Event Planning

Here's how administrative graduate assistants use event planning:
  • Provide assistance with event planning including supervision of graduate student workers.
  • Assisted with office management, new staff training, workshop and event planning, and website and social media editing

14. Front Desk

Here's how administrative graduate assistants use front desk:
  • Manage front desk, which entails answering phones, greeting and directing all visitors to the graduate office.
  • Assisted helping and directing individuals whom approached the front desk

15. PowerPoint

Here's how administrative graduate assistants use powerpoint:
  • Utilized knowledge of Microsoft Word, Excel, PowerPoint, Outlook; Performed other duties as required.
  • Tutored the Students in (Microsoft Office: Word, PowerPoint, Excel and Access).
top-skills

What skills help Administrative Graduate Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on administrative graduate assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What administrative graduate assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young administrative graduate assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for an administrative graduate assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all administrative graduate assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of administrative graduate assistant skills to add to your resume

Administrative graduate assistant skills

The most important skills for an administrative graduate assistant resume and required skills for an administrative graduate assistant to have include:

  • Graduate Studies
  • Data Entry
  • Undergraduate Courses
  • Student Data
  • Graduate Assistants
  • Alumni
  • Provides Administrative Support
  • Administrative Tasks
  • Computer Lab
  • Graduate Programs
  • Clerical Support
  • Financial Reports
  • Event Planning
  • Front Desk
  • PowerPoint
  • Administrative Assistance
  • Research Projects
  • Windows
  • Public Health
  • Travel Arrangements
  • Data Collection
  • Meeting Minutes
  • Web Pages
  • NCAA
  • Scheduling Appointments
  • Open Houses
  • HTML
  • Public Administration
  • Business Administration
  • SQL
  • Linux
  • Career Fairs
  • Data Analysis
  • Facebook
  • Literature Reviews
  • HR
  • Autocad
  • Course Materials
  • Press Releases
  • Social Media Sites
  • Departmental Events
  • Program Directors
  • Admissions Process
  • Collating
  • Student Inquiries

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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