How to hire a construction & project coordinator

How to hire a construction & project coordinator, step by step

Here's a step-by-step construction & project coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a construction & project coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new construction & project coordinator
• Step 8: Go through the hiring process checklist

What does a construction & project coordinator do?

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1. Identify your hiring needs

   Before you post your construction & project coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a construction & project coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect construction & project coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of construction & project coordinator salaries for various roles:

   Type of Construction & Project Coordinator	Description	Hourly rate
   Construction & Project Coordinator	Construction managers plan, coordinate, budget, and supervise construction projects from start to finish.	$19-34
   Field Manager	A field manager is a professional who manages a staff of field representatives that travel to customers' sites to promote their products or services. Field managers must hire new employees and arrange in-house and vendor training programs to ensure they have a full understanding of their responsibilities... Show more	$20-52
   Site Manager	The tasks of a Site Manager may vary, but the responsibility will always revolve around supervising the construction project and its employees, making sure that the project is completed within the allotted time, budget, and quality. Site Managers are required to have great communication and leadership skills as they are often the ones to engage with the clients and coordinate with the employees... Show more	$15-52

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Project Management
   • Purchase Orders
   • Meeting Minutes
   • Project Documentation
   • CAD
   • Construction Projects
   • Construction Management
   • Real Estate
   • Building Permits
   • Data Entry
   • Project Coordination
   • Contract Labor
   • Shop Drawings
   • HVAC

   Check all skills

   Responsibilities:

   • Used SharePoint to resolve various technical issues and manage workflows.
   • Manage QA budget for assign projects by identifying actual and potential budget over-runs and under-runs, develop and monitor project/program plans.
   • Create and upload site specific documents to SharePoint.
   • Prepare estimators proposals, RFI, and RFQ requests.
   • Red line drawing & markups and RFI s. Build permit tracking system.
   • Demonstrate working business knowledge of excel, PowerPoint, word and spreadsheet on site daily.

   More construction & project coordinator duties

3. Make a budget

   Including a salary range in the construction & project coordinator job description is a good way to get more applicants. A construction & project coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a construction & project coordinator in Kentucky may be lower than in Hawaii, and an entry-level engineer typically earns less than a senior-level construction & project coordinator. Additionally, a construction & project coordinator with lots of experience in the field may command a higher salary as a result.

   Average construction & project coordinator salary

   $53,508yearly

   $25.73 hourly rate

   ---

   Entry-level construction & project coordinator salary

   $40,000 yearly salary

   Updated December 17, 2025

   Average construction & project coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New Jersey	$68,104	$33
   2	Washington	$67,594	$33
   3	Maryland	$66,625	$32
   4	California	$65,324	$31
   5	Michigan	$62,844	$30
   6	New York	$60,864	$29
   7	Illinois	$60,249	$29
   8	Pennsylvania	$59,111	$28
   9	Oregon	$55,047	$26
   10	Arizona	$54,859	$26
   11	Ohio	$54,413	$26
   12	Tennessee	$54,111	$26
   13	Florida	$52,069	$25
   14	South Carolina	$52,035	$25
   15	Minnesota	$51,785	$25
   16	Virginia	$51,402	$25
   17	Georgia	$50,390	$24
   18	Texas	$49,619	$24
   19	North Carolina	$49,608	$24
   20	Colorado	$48,175	$23

   Average construction & project coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	City of Detroit	$81,232	$39.05
   2	BGC Partners	$75,478	$36.29
   3	Tesla	$74,372	$35.76	19
   4	Intertek	$71,951	$34.59	12
   5	Mt. San Antonio College	$69,498	$33.41
   6	Jacobs Engineering Group	$66,661	$32.05
   7	Massachusetts Institute of Technology	$66,605	$32.02
   8	BMWC Constructors	$66,549	$31.99	4
   9	Black & Veatch	$66,227	$31.84	77
   10	Computer Enterprises	$65,935	$31.70
   11	Enclos	$65,726	$31.60	4
   12	Epstein	$65,468	$31.48	6
   13	Mark Young Construction	$65,246	$31.37	3
   14	Cambria	$64,974	$31.24
   15	Haskell	$64,896	$31.20	14
   16	Clark County	$64,513	$31.02
   17	Washington State University	$64,496	$31.01
   18	China Construction America	$64,286	$30.91
   19	David Weekley Homes	$63,987	$30.76	27
   20	Alexandria Real Estate Equities	$63,795	$30.67

4. Writing a construction & project coordinator job description

   A construction & project coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a construction & project coordinator job description:

   Construction & project coordinator job description example

   A privately held commercial real estate investment firm focused on the value-add acquisition of office, industrial, retail, and multi-family properties throughout the Western United States is seeking a
   Construction Project Coordinator to join our team in the Houston, TX office.
   
   Reporting Responsibility
   
   The Construction Project Coordinator will report to the Director of Construction.
   
   Duties
   
   Assist the Construction team in ensuring construction projects are completed on time and within budget Responsible for creating construction projects in Yardi construction module Assist in reviewing vendor and contractor invoices for accuracy and completeness of support Communicate and follow up with vendors and contractors on status of construction projects Prepare reports for the Construction team Complete other projects and tasks assigned by the Construction team Process construction invoices based on requirements and procedures set by the Company and ensuring timeliness of invoice processing, correctness of invoice processed, completeness of support, and accuracy of general ledger account used
   
   Qualifications
   
   2 years or more of construction coordination for a Developer or General Contractor or Facilities Manager Experience circulating contracts, Purchase Orders and change orders Experience with accounts payable Experience reviewing invoices and pay applications for tie out with lien releases Experience requesting and tracking Insurance certs and W-9s Proficient in Microsoft Outlook, Teams, Excel and Word Excellent communication and organization skills Ability to Audit files internally to confirm completed job status Understanding of the circulation of RFIs and Submittals a plus College degree Yardi experience preferred
   
   Compensation
   
   We offer an excellent compensation package, an exciting opportunity, and the chance to grow and develop with a well-capitalized entrepreneurial investment group. For immediate consideration please submit resume with salary expectations. Resumes submitted with salary requirements will be considered first.
   
   About BH Properties, LLC
   
   The Company ('BH Properties'), privately held and founded nearly 30 years ago, is regarded as a vertically integrated real estate investment company capable of acquiring and managing a geographically and product diverse portfolio of assets quickly and efficiently through its offices in Los Angeles, Phoenix and Dallas. The Company continues to focus on value-add transactions, distressed debt, and ground leases. Its relationships within the real estate and finance community, lack of third-party investors, speed and flexible closing structures to accommodate seller needs is a hallmark of the organization. Today, the Company owns and operates approximately 10M square feet across 18 states.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right construction & project coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your construction & project coordinator job on Zippia to find and recruit construction & project coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit construction & project coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new construction & project coordinator

   Once you've decided on a perfect construction & project coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a construction & project coordinator?