What does a document scanner do?
Document scanner responsibilities
Here are examples of responsibilities from real document scanner resumes:
- Manage files, medical records and major customers requiring IPRO services.
- Convert scanned images into either TIF or PDF format.
- Scan all documents in chronological order, name and save in PDF.
- Reassemble and organize document at the end of scan QC to compete job.
- Provide QC of files, documents and clarity of all projects and complete documents on time.
- Scan return items for Walmart and Sam's club, assign items to a palate until the palate is full.
- Scan images are inputted into Scitex page-assembly systems.
- Utilize Salesforce and TotalView to oversee sufficiency of student applications into K12 virtual academies and convey important information to parents.
- Perform all closing tasks from scheduling, balancing a HUD to funding the loan.
- Perform review of collateral and loan documents to meet HUD guidelines and sponsor entitles or other client specific guidelines.
- Scan return items for Walmart and Sam's club, assign items to a palate until the palate is full.
Document scanner skills and personality traits
We calculated that 33% of Document Scanners are proficient in Data Entry, Computer Database, and Computer System. They’re also known for soft skills such as Communication skills, Integrity, and Interpersonal skills.
We break down the percentage of Document Scanners that have these skills listed on their resume here:
- Data Entry, 33%
Prepared checks for deposit accurately encoding customer payment amounts using TRP/AWS/Image data entry equipment.
- Computer Database, 19%
Scanned document into the computer database using IPRO8.5.
- Computer System, 9%
Scanned medical records into computer system, sent information to insurance company.
- Image Quality, 7%
Verify documents are properly scanned by following established procedures for page count and image quality.
- Electronic Images, 4%
Created and maintained relationships with partners concerning parameters for importing and exporting electronic images within the EDMS platform.
- Clips, 3%
Prepared documents/files for scanning by removing staples/paper clips.
Most document scanners use their skills in "data entry," "computer database," and "computer system" to do their jobs. You can find more detail on essential document scanner responsibilities here:
Communication skills. One of the key soft skills for a document scanner to have is communication skills. You can see how this relates to what document scanners do because "information clerks must be able to explain policies and procedures clearly to customers and the public." Additionally, a document scanner resume shows how document scanners use communication skills: "managed case files and maintained client communication at a small title law firm"
Integrity. Another soft skill that's essential for fulfilling document scanner duties is integrity. The role rewards competence in this skill because "information clerks, particularly human resources assistants, have access to confidential information." According to a document scanner resume, here's how document scanners can utilize integrity in their job responsibilities: "review individual, s & c corporation, llc, trust, and gift tax returns before filing. "
Interpersonal skills. Another skill that relates to the job responsibilities of document scanners is interpersonal skills. This skill is critical to many everyday document scanner duties, as "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." This example from a resume shows how this skill is used: "demonstrate strong interpersonal skills which exceeded the 50th percentile rating for customer service. "
Organizational skills. For certain document scanner responsibilities to be completed, the job requires competence in "organizational skills." The day-to-day duties of a document scanner rely on this skill, as "information clerks must be able to retrieve files and other important information quickly and efficiently." For example, this snippet was taken directly from a resume about how this skill applies to what document scanners do: "reviewed documents related to residential and commercial real estate transactions, overhauled filing system, and improved organizational processes. "
The three companies that hire the most document scanners are:
- Robert Half4 document scanners jobs
- ARC Document Solutions2 document scanners jobs
- Conduent2 document scanners jobs
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Compare different document scanners
Document scanner vs. Filer
A records clerk is responsible for performing clerical and administrative duties, filing important documents, and keeping the company's files safe. Records clerks sort papers accurately and provide the files only to authorized personnel. They categorize records efficiently and dispose of unnecessary files, following correct procedures of the organization. A records clerk maintains a records database for easy tracking and retrieving of files. A records clerk must have excellent organizational and time-management skills, especially when compiling documents that are urgently needed.
There are some key differences in the responsibilities of each position. For example, document scanner responsibilities require skills like "data entry," "computer database," "direct supervision," and "image quality." Meanwhile a typical filer has skills in areas such as "control checks," "numerical order," "organization," and "alphabetical order." This difference in skills reveals the differences in what each career does.
The education levels that filers earn slightly differ from document scanners. In particular, filers are 2.0% less likely to graduate with a Master's Degree than a document scanner. Additionally, they're 0.1% more likely to earn a Doctoral Degree.Document scanner vs. Legal file clerk
In addition to the difference in salary, there are some other key differences worth noting. For example, document scanner responsibilities are more likely to require skills like "data entry," "computer database," "computer system," and "direct supervision." Meanwhile, a legal file clerk has duties that require skills in areas such as "litigation," "legal correspondence," "law firm," and "paralegals." These differences highlight just how different the day-to-day in each role looks.
In general, legal file clerks achieve similar levels of education than document scanners. They're 1.9% less likely to obtain a Master's Degree while being 0.1% more likely to earn a Doctoral Degree.Document scanner vs. Indexer
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a document scanner is likely to be skilled in "direct supervision," "image quality," "electronic images," and "clips," while a typical indexer is skilled in "proofread," "qa," "computer screens," and "quality checks."
Most indexers achieve a higher degree level compared to document scanners. For example, they're 5.4% more likely to graduate with a Master's Degree, and 1.1% more likely to earn a Doctoral Degree.Document scanner vs. Records clerk
Types of document scanner
Updated January 8, 2025
