How to hire an executive sales assistant

How to hire an executive sales assistant, step by step

Here's a step-by-step executive sales assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an executive sales assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new executive sales assistant
• Step 8: Go through the hiring process checklist

Post an executive sales assistant job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you post your executive sales assistant job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an executive sales assistant for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An executive sales assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, executive sales assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of executive sales assistants.

   Type of Executive Sales Assistant	Description	Hourly rate
   Executive Sales Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$14-30

2. Create an ideal candidate profile

   Common skills:

   • Payroll
   • Customer Service
   • PowerPoint
   • Salesforce
   • Customer Database
   • Purchase Orders
   • Trade Shows
   • Calendar Management
   • Sales Support
   • Administrative Tasks
   • Event Planning
   • SVP
   • Word Processing
   • Account Executives

   Check all skills

   Responsibilities:

   • Maintain and manage customer database, with CRM software, with accuracy and efficiency.
   • Manage all logistics of on-site and off-site high level executive meetings hold by the EVP.
   • Utilize QuickBooks software for accounts receivable, invoicing, credit memos, and managing customer, vendor, and product information.
   • Manage and reconcile accounts payable/receivable, department budget and payroll.
   • Create PowerPoint presentations call sales leads and develop relationships with new customers.
   • Edit images using Photoshop for appraisals.

3. Make a budget

   Including a salary range in your executive sales assistant job description is a great way to entice the best and brightest candidates. An executive sales assistant salary can vary based on several factors:

   • Location. For example, executive sales assistants' average salary in louisiana is 56% less than in connecticut.
   • Seniority. Entry-level executive sales assistants earn 52% less than senior-level executive sales assistants.
   • Certifications. An executive sales assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an executive sales assistant's salary.

   Average executive sales assistant salary

   $43,765yearly

   $21.04 hourly rate

   ---

   Entry-level executive sales assistant salary

   $30,000 yearly salary

   Updated January 1, 2026

4. Writing an executive sales assistant job description

   A good executive sales assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an executive sales assistant job description:

   Executive sales assistant job description example

   ONE Sotheby's International Realty is seeking a full-time executive sales assistant to support various initiatives in the sales process for the exciting new project developed by Related and Integra, The St. Regis Residences Miami.
   
   As the EA for the exciting new development project, you will work closely with the Sales Director, Sales Associate, and senior project management teams to facilitate and coordinate the sales process from initial contact to close. A successful candidate will not only have outstanding customer service skills, but will be organized, motivated, and eager to support all team members and their various initiatives and events. As this candidate will frequently communicate with key leadership figures and valued clients, excellent verbal and written communication skills are a necessity. This candidate will also assist in coordinating and managing the fine details of the sales office and procedures; exceptional organizational and multi-tasking skills are required as well as experience with CRM platforms and client data entry. This is an excellent opportunity to partner with an established development company and one of the best sales teams that is widely recognized for expertise in real estate sales.
   Sales & Operations:
   
   · Maintain a professional, friendly attitude in all interactions with prospective clients and key stakeholders. · Manage and respond to all incoming inquiries for the project (phone calls, emails, online submissions, etc.) · Schedule all broker & buyer appointments with the sales team and sponsor · Contract administration - input and manage contracts and reservations for the project while working directly with the senior ONE SIR contract administrator, escrow agent for developer, and representative from Related/Integra directly. · Assist sales team with CRM database functions including data entry and lead distribution · Complete internal daily reports for the management team to review and assist in the finalization and distribution the weekly sales and marketing report · Maintain detailed list of incoming inquiries and disbursement of leads to the sales team · Assist with research regarding buyers and or comparable properties · Enter and update all active sales on CRM platform while communicating with the MLS Coordinator for the brokerage · Assist in helpful tasks in and around the sales gallery including but not limited to light cleaning and client management (i.e. coffee/water requests).
   
   - Marketing:· Maintain collateral packages and materials at the sales center for clients, agents, and in-house sales team members· Assist with on-site event coordination, special marketing endeavors and execution alongside Marketing Manager.· Work in conjunction with Marketing Manager to develop general email campaigns to engage with prospects and realtors as well as lifestyle events
   
   Requirements
   
   2+ years of professional experience
   
   Sales, real estate operations, or administrative experience preferred
   
   Experience in client relationship management & customer service with a positive attitude and welcoming disposition is a must
   
   Available to work 5 days a week, including weekends
   
   Ability to respond to inquiries in a timely matter is essential
   
   Able communicate ideas effectively and clearly in both written and spoken word.
   
   Organized and focused in a fast-paced environment while juggling many different tasks
   
   Looking to grow with the team and is adept at being a team player
   
   Detail-oriented and does not loose site of small details when working towards the big picture
   
   Tech-savvy - A working knowledge of MS Office products, particularly MS Excel, will be a requirement for this role
   
   Experience in CRM systems
   
   Benefits
   
   Candidate will report to the Managing Sales Director, VP of ONE SIR, Contract Administrator, and Related/Integra (Developer)
   
   Candidate will have the opportunity to work alongside ONE Sotheby's International Realty and Related/Integra on one of the most exciting new luxury developments in Miami.
   
   Competitive compensation package with potential for extended benefits available.
   
   The position and role to begin as soon as possible.

   Copy this example

   

5. Post your job

   To find executive sales assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any executive sales assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level executive sales assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your executive sales assistant job on Zippia to find and recruit executive sales assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with executive sales assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new executive sales assistant

   Once you have selected a candidate for the executive sales assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new executive sales assistant. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire an executive sales assistant?