How to hire a field administrator

How to hire a field administrator, step by step

Here's a step-by-step field administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a field administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new field administrator
• Step 8: Go through the hiring process checklist

What does a field administrator do?

Post a field administrator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   First, determine the employments status of the field administrator you need to hire. Certain field administrator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A field administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, field administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of field administrator salaries for various roles:

   Type of Field Administrator	Description	Hourly rate
   Field Administrator		$20-41
   Office Manager	Office managers oversee the entire workplace. They maintain office processes and services to ensure that everything is running well... Show more	$14-29
   Project Coordinator	Project coordinators act as the liaising body between different departments involved in a specific project. They are members of the group assigned to work together for special projects or undertakings that will benefit the organization... Show more	$15-36

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Office Equipment
   • Phone Calls
   • Meeting Minutes
   • Technical Support
   • Contract Administration
   • Purchase Orders
   • Word Processing
   • Invoice
   • A/P
   • RFI
   • Administrative Tasks
   • Financial Reports
   • Desktop
   • SharePoint

   Check all skills

   Responsibilities:

   • Manage patient records ensuring confidentiality and compliance with all HIPAA regulations.
   • Deliver payroll to all locations and run parts as needed.
   • Schedule and prepare monthly team meetings and prepare PowerPoint presentations and topics to be discuss.
   • Draft, outline, and edit peer-reviewed manuscripts, presentation proposals, PowerPoint slides, and newsletter articles.
   • Interact with children by promoting a positive youth development experience and supervise children closely while maintaining ODJFS state guidelines.
   • Make travel plans for DM and district employees when necessary.

   More field administrator duties

3. Make a budget

   Including a salary range in the field administrator job description is a good way to get more applicants. A field administrator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a field administrator in South Carolina may be lower than in Illinois, and an entry-level engineer typically earns less than a senior-level field administrator. Additionally, a field administrator with lots of experience in the field may command a higher salary as a result.

   Average field administrator salary

   $61,075yearly

   $29.36 hourly rate

   ---

   Entry-level field administrator salary

   $43,000 yearly salary

   Updated December 22, 2025

   Average field administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Illinois	$77,113	$37
   2	Washington	$74,858	$36
   3	New York	$72,336	$35
   4	New Jersey	$69,928	$34
   5	Wisconsin	$68,016	$33
   6	Oregon	$63,174	$30
   7	Kansas	$62,656	$30
   8	Massachusetts	$62,351	$30
   9	California	$60,876	$29
   10	Texas	$57,371	$28
   11	North Carolina	$55,793	$27
   12	Arizona	$55,171	$27
   13	Arkansas	$47,990	$23
   14	Florida	$46,130	$22

   Average field administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Zachry Construction	$72,263	$34.74	5
   2	Skanska	$68,492	$32.93	31
   3	IMCO Construction	$65,572	$31.52
   4	Southeast Connections	$65,125	$31.31
   5	Clean Harbors	$62,184	$29.90	259
   6	Stericycle	$61,941	$29.78	1
   7	Cornell University	$61,557	$29.59	3
   8	Cooper University Health Care	$60,557	$29.11	1
   9	PBK	$60,483	$29.08	1
   10	Packers Sanitation Services	$60,429	$29.05
   11	TEAM	$60,303	$28.99	10
   12	EN Engineering	$58,498	$28.12	1
   13	Targa Resources	$57,078	$27.44	5
   14	Bluegreen Vacations Unlimited	$43,746	$21.03
   15	Air Force Civilian Service	$42,189	$20.28
   16	Delaware North	$37,858	$18.20	12

4. Writing a field administrator job description

   A job description for a field administrator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a field administrator job description:

   Field administrator job description example

   PBK is in search of a Construction Field Administrator with at least 3+ years of construction experience and ability to read and interpret construction documents. In addition to ensuring projects stay on schedule and the contractors on task, this position will serve as a liaison between the client and contractors. In this role, you will serve as a representative of a large Architectural / Engineering firm to represent owners interests in projects and contractors adherence to quality standards and schedules.
   Your Impact:
   
   * Field oversight of construction projects, including documentation, meetings and coordination with various entities. Most construction projects are for K-12 and Higher Education facilities
   * Verifying that the work performed is in accordance with plans and specifications and maintaining logs of project progress
   * Reviewing pay estimates, inspection reports, and submittals, RFIs and change orders
   * Attending project meetings and job site visits for our projects throughout the Central Valley region
   * Working and coordinating with clients, consultants and governing agencies as needed
   * Processing work during bidding, including attending pre-bid meetings, preparing addenda, and reviewing Pre-bid RFIs
   
   Here's What You'll Need:
   
   * Associate's Degree in Construction Management, Architecture, or related field; is preferred but not required
   * 3+ years construction administration experience
   * Experience working with the Division of the State Architect (DSA)
   * Valid California Driver's license with a clean driving record
   * Strong customer service skills
   * Ability to read construction documents
   * Proficiency MS Office
   * Ability to work well under pressure, manage and prioritize multiple projects and adjust work accordingly, often against tight deadlines
   * Strong communication written and verbal skills
   * Ability to interact with senior management, external client organizations and vendors
   * Must be quality minded and self-motivated
   
   Here's How You'll Stand Out:
   
   * You have a Bachelor's Degree in a related field
   * You are proficient in Revit and AutoCAD
   
   PBK has built a client base of more than 200 clients, a list that includes school districts, university systems, hospital systems and Fortune 500 corporations. PBK offers employees competitive wages, health care and 401K matching along with numerous opportunities to become involved in extra-curricular activities and organizations established through the firm. We have established a culture that has led to the firm being named to the list of Best Places to Work.
   
   #OS #FT #AS

   Copy this example

   

5. Post your job

   To find the right field administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with field administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit field administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your field administrator job on Zippia to find and recruit field administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit field administrators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new field administrator

   Once you have selected a candidate for the field administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new field administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a field administrator?