What does a fiscal assistant do?
Fiscal assistant responsibilities
Here are examples of responsibilities from real fiscal assistant resumes:
- Manage the accurate and timely processing of AP invoices for multiple companies.
- Utilize GAAP on a daily basis.
- Handle incoming donations (A/R) for schools on medical campus.
- Maintain personnel files, collect time cards, enter time into PeopleSoft application.
- Analyze, reconcile all financial activity, from the POS system in the bookstore.
- Maintain records for all items research, post and update on the A/R system.
- Assist with the daily pay cycle in the peoplesoft system for the direct support organizations.
- Assist and process client applications for retro pay for Medi-Cal coverage and follow-up for payments.
- Reconcile, file, and safely secure reports generate of patients that are no longer eligible Medi-Cal.
- Perform fiscal accounting functions following GAAP procedures for coding and entering transactions into PeopleSoft for AP and AR.
- Submit medical claims to Medicare, Medicaid and all other insurance companies, increasing productivity on a daily basis.
- Maintain accounting ledgers by posting monthly account transactions.
- Prepare payroll adjustments on restrict federal grant accounts.
- Reconcile multiple bank reconciliations and prepare both manual & remote deposits.
- Verify Medicaid billing to actual receipt correct misfiling and resubmitted for payment.
Fiscal assistant skills and personality traits
We calculated that 10% of Fiscal Assistants are proficient in Purchase Orders, Financial Reports, and Data Entry. They’re also known for soft skills such as Computer skills, Detail oriented, and Integrity.
We break down the percentage of Fiscal Assistants that have these skills listed on their resume here:
- Purchase Orders, 10%
Maintain accurate record keeping of all invoices purchase orders and other specific documentation for compliance with federal regulations.
- Financial Reports, 9%
Prepared special/excel financial reports and responsible for expense account and provides accurate report of data.
- Data Entry, 8%
Assisted School of Veterinary Medicine departments with data entry into the MyInfo Vault electronic repository for academic actions.
- Journal Entries, 7%
Performed database management to collect and analyze journal entries and accounting data.
- Payroll Processing, 6%
Provided payroll processing support, which included partnering with finance and accounting to maintain payroll databases.
- Reconciliations, 4%
Process accounts payable* Process accounts receivable* Process payroll* Complete month-end allocations* Complete miscellaneous reconciliations as needed
Most fiscal assistants use their skills in "purchase orders," "financial reports," and "data entry" to do their jobs. You can find more detail on essential fiscal assistant responsibilities here:
Computer skills. One of the key soft skills for a fiscal assistant to have is computer skills. You can see how this relates to what fiscal assistants do because "bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software." Additionally, a fiscal assistant resume shows how fiscal assistants use computer skills: "produced computerized financial reports from authorized cost expenditures. "
Detail oriented. Another essential skill to perform fiscal assistant duties is detail oriented. Fiscal assistants responsibilities require that "bookkeeping, accounting, and auditing clerks are responsible for producing accurate financial records." Fiscal assistants also use detail oriented in their role according to a real resume snippet: "enter each detailed entry into flair. "
Integrity. Another skill that relates to the job responsibilities of fiscal assistants is integrity. This skill is critical to many everyday fiscal assistant duties, as "bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential." This example from a resume shows how this skill is used: "provide fiscal support to the business office with emphasis on offender trust/pay accounts. "
Math skills. For certain fiscal assistant responsibilities to be completed, the job requires competence in "math skills." The day-to-day duties of a fiscal assistant rely on this skill, as "bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic." For example, this snippet was taken directly from a resume about how this skill applies to what fiscal assistants do: "research & conduct quantitative analysis of financial data. "
The three companies that hire the most fiscal assistants are:
- University of Florida13 fiscal assistants jobs
- Pennsylvania State Treasurer3 fiscal assistants jobs
- State Of Montana2 fiscal assistants jobs
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Fiscal assistant vs. Accounts receivable clerk
An Accounts Receivable Clerk specializes in processing payment records and bill statements of a company or organization. Among the duties include calculating total revenues and unpaid invoices, maintaining financial records and keeping a detailed and organized database, and verifying financial transactions and payment delinquencies. Furthermore, an Accounts Receivable Clerk must resolve and examine deductions, prepare invoices and necessary documentation, and review customer payment plans and history records and coordinate with the collections department should there be any issues.
There are some key differences in the responsibilities of each position. For example, fiscal assistant responsibilities require skills like "payroll processing," "fiscal support," "credit card," and "pos." Meanwhile a typical accounts receivable clerk has skills in areas such as "customer service," "collection calls," "credit card payments," and "cash receipts." This difference in skills reveals the differences in what each career does.
Accounts receivable clerks earn the highest salaries when working in the finance industry, with an average yearly salary of $37,882. On the other hand, fiscal assistants are paid more in the transportation industry with an average salary of $37,410.The education levels that accounts receivable clerks earn slightly differ from fiscal assistants. In particular, accounts receivable clerks are 2.8% less likely to graduate with a Master's Degree than a fiscal assistant. Additionally, they're 0.3% less likely to earn a Doctoral Degree.Fiscal assistant vs. Accounts payable clerk
An accounts payable clerk is responsible for supporting the accounting department by performing clerical duties to file financial reports timely and accurately. Accounts payable clerks manage and verify invoices documents, reconcile balance spreadsheets, process payments for suppliers and vendors, resolve billing discrepancies, confirm and post account statements, record outstanding credits, and maintain an organized record of transactions. An accounts payable clerk must have excellent knowledge of the accounting principles to deliver high-quality services and help the business minimize excessive financial loss.
In addition to the difference in salary, there are some other key differences worth noting. For example, fiscal assistant responsibilities are more likely to require skills like "payroll processing," "financial data," "general ledger," and "fiscal support." Meanwhile, an accounts payable clerk has duties that require skills in areas such as "customer service," "vendor statements," "payroll," and "ach." These differences highlight just how different the day-to-day in each role looks.
Accounts payable clerks may earn a lower salary than fiscal assistants, but accounts payable clerks earn the most pay in the technology industry with an average salary of $41,570. On the other hand, fiscal assistants receive higher pay in the transportation industry, where they earn an average salary of $37,410.accounts payable clerks earn similar levels of education than fiscal assistants in general. They're 1.2% less likely to graduate with a Master's Degree and 0.3% less likely to earn a Doctoral Degree.Fiscal assistant vs. Accountable clerk
The duties of an accountable clerk vary in one's industry of employment. Typically, their responsibilities revolve around overseeing the financial aspects of a company, including revenue and budget. They mostly process payments and income, ensuring accuracy in every detail and transaction. An accountable clerk may also have clerical tasks such as producing progress reports, answering calls and correspondence, coordinating with various department personnel, and maintaining a database of information. Should there be any issues, it is essential to report to a manager right away.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from fiscal assistant resumes include skills like "payroll processing," "reconciliations," "general ledger," and "fiscal support," whereas an accountable clerk is more likely to list skills in "customer service," "process payroll," "payment vouchers," and "general ledger accounts. "
Accountable clerks earn the best pay in the government industry, where they command an average salary of $40,489. Fiscal assistants earn the highest pay from the transportation industry, with an average salary of $37,410.Most accountable clerks achieve a similar degree level compared to fiscal assistants. For example, they're 1.5% less likely to graduate with a Master's Degree, and 0.2% less likely to earn a Doctoral Degree.Fiscal assistant vs. Accounting clerk
Accounting clerks are employees assigned to manage administrative and clerical tasks in the accounting department. Accounting clerks handle office accounting records and ensure that files are properly labeled and stored. They validate records and check whether these are updated. They also sort through documents to ensure that they are in their proper storage bins. Aside from document handling, they also help with creating and validating financial statements and bookkeeping. As such, accounting clerks should have a strong background in accounting to manage their tasks better.
Types of fiscal assistant
Updated January 8, 2025











